Alex J. Bryant
Washington DC,DC
Summary
SUMMARY Being a versatile, results-oriented, highly experienced certified meeting professional with proven skills with a proven track record in all aspects of meeting planning and conference management from both the hotel, non-profit and association side of the industry. Extensive strength and experience in contract negotiations, people management, problem solving, strategic planning, communication skills lead to a successful meeting planner with (YOUR COMPANY). Priorities are to extend excellent costumer service for both internal and external clients above all else, always be organized, dependable and responsible for all aspects the meeting, and succeed while managing multiple priorities with a positive attitude while showing a willingness to take on added responsibilities to meet team goals.
Overview
27
27
years of professional experience
Work History
Housing Manager
08.2018 - Current
- Fully managed hotel reservations from start to finish for between 100 to 200 NAHB staff for Board and city wide meetings held annually.
- Negotiated, processed and finalized more than 40 hotel room contracts for annual International Builders Show city-wide convention each year in either Orlando or Las Vegas for a total of more than 13,000 peak room nights to obtain best rates and services for association.
- Created detailed timelines and budgets for events to meet all deadlines.
- Responsible for the RFP'ing, summarizing proposals and contracting of 6 to 12 hotel contracts a year for stakeholders of NAHB meetings held throughout the continental United States ranging from 50 to 600 peak room nights.
- Monitored and controlled event expenditures to meet budgets.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Oversaw event registration process by collecting and tracking attendee information.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Coordinated travel and accommodations for event attendees.
- Implemented contingency plans to address last-minute changes or unforeseen events.
- Researched and identified new vendors and suppliers to obtain competitive pricing.
- Developed detailed event reports, documenting all aspects of each event.
NATIONAL ASSOCIATION OF HOME BUIDLERS
01.2008 - Current
Operations Specialist
01.2008 - 08.2018
- Responsible for handling from start to finish the high volume negotiating and contracting for NAHB Senior Officer meeting and all of the Hotel contracts for the NAHB IBS (International Builders Show) annual city-wide conventions
- I work hard to get the best possible rates, room block, concessions and meeting space for all contracts which I work on at NAHB, while legally protecting NAHB
- Responsible for complete distribution of RFP’s for NAHB Senior Officer meeting to hotels, CVB’s and National Sales contacts throughout the country
- This entails the collection and organization of proposals, distribution of information, and notifying hotels of the decision by each group
- Responsible for producing, tracking and completing Speaker Agreements for NAHB IBS Educational Meetings
- Duties included handling the setup up of site visits to various cities and hotels for CFSI Staff
- Act as the point of contact for hotels and CVBs looking to work with NAHB’s various meetings departments
- Developed Meeting Planner Reward Points Program allowing NAHB to earn points for all dollars charged to the Master Account
- These points are used to help reduce staff travel expenses at NAHB
- Created and maintained a great working relationship with National Sales People from all major hotel chains as well as many hotels throughout the United States
- Work with all staff to assist and advice with meeting planning details at NAHB
- Handle logistical and on site planning for smaller meetings when necessary.
NATIONALS YOUTH BASEBALL ACADEMY, ELY
10.2015 - 05.2016
- (P) 202, 827.8960 ext
- 6012
- I volunteered once a week at the Nationals Youth baseball academy as a Mentor to Ward 7 & Ward 8 young adults
- I assist them with different assignments which complement their school work as well as trying to be there for them with advice and guidance with everyday life challenges.
Director of Development
CONGRESSSIONAL FIRE SERVICES INSTITUTE
12.2003 - 06.2007
- Directed all fundraising activities for non-profit fire and emergency services institute on Capitol Hill
- Implemented and maintained registration and communication process with attendees of CFSI programs
- Managed from start to finish annual events for Institute which included CFSI Silent Auction, CFSI Annual Golf Tournament, CFSI Congressional Fire Training Day, CFSI Holiday party, bi-yearly National Advisory Committee Meeting and the Annual National Fire and Emergency Services Dinner
- Increased Annual dinner attendance to more than 2000 people each of the four years, with annual revenue of more than $600,000
- Guest speakers for dinners included Vice-President Dick Cheney, Secretary of FEMA Dave Paulison, Director of DHS Michael Chertoff and many members of both U.S
- House of Representatives and U.S
- Senate
- Developed and directed all ad and marketing campaigns and advertising for all CFSI programs
- Negotiated and contracted locations with all hotels for CFSI programs
- Managed all food and beverage, audio visual and meeting room set ups for all CFSI programs
- Garnered support within the fire service industry for all CFSI Programs including sponsorships, donations and participation
- Developed and implemented Fire Safe Flameless Candle Fundraising program which raised money for both CFSI and local fire houses through the sale of flameless candles.
Meetings and Conventions Manager
04.2001 - 12.2003
HILTON WASHINGTON
04.1998 - 12.2003
Conference Center Manager
04.2000 - 04.2001
Front Desk Manager / Relief Night Manager of Hotel
12.1998 - 04.2000
Front Desk Supervisor
08.1998 - 12.1998
Front Desk Guest Service Agent
04.1998 - 08.1998
- Promoted five times in first three years at hotel into positions of increasing responsibility
- Direct liaison for hotel to clients of each account
- Responsible for all pre-planning and on site management of more than 35 accounts per year ranging from 50 to more than 4000 people per meeting
- Groups ranged from $10,000 to more than $3,000,000 in revenue
- Responsibilities for each account included the arrangement of credit; interpretation of contracts; booking of all Staff/VIP reservations; implementation of meetings specifications and schedule of events; selling & coordinating all affiliate meetings; directing & informing hotel staff of all details
- Gained 4 ½ years management experience in Meetings and Conventions department including almost two years supervisory experience at the front desk
- Instrumental and responsible in the overall outcome of each account/meeting which I handled.
Special Services Agent
OPRYLAND HOTEL
08.1996 - 01.1997
- Responsible for checking in and out of VIPs of a 2900 room convention hotel
- Verified special accommodations and billing arrangements of hotel’s VIPs on a daily basis
- Provided daily concierge service for VIP Guests of hotel
- Arranged daily and future reservations for hotels VIP’s
- Handled billing disputes and special requests for guests.
Education
Bachelor of Science - Business Administration, Business Management
West Virginia University
Morgantown, WV05.1991
Skills
- Advanced experience in all Microsoft programs; Windows 2007, XP; Cute HTML; Janus; Excel database management; Cvent; Adobe Photoshop; Macromedia Fireworks 8; Adobe; Roxio and Delphi
- Certified in CPR
- Professional contacts within meetings industry consist of national sales managers with all major hotel chains, hotel sales managers and Convention Visitors Bureau Sales personnel in most major cities
- Manage Personnel
- Workflow Processes
- Staff Support
- Customer Satisfaction
- Proposal Development
- Clerical Support
- Database Maintenance
- Complex Problem-Solving
- Rehearsal Management
- Monitor Legal Compliance
- Videoconferencing Organization
- Vendor Coordination
- Brochure and Publication Development
- Microsoft Office
- Financial Transactions
- Client Requirements
- Creativity and Adaptability
- Meeting Management
- Sponsorship Promotion and Organization
- Event Registration Management
- Organize Transportation
- Budget Administration
- Event Publicity
- Update Financial Records
Affiliations
Member of Sigma Phi Epsilon Fraternity.
Chairman of Intramurals program for two years.
Member of WVU Mountaineer Week steering committee for two years.
CERTIFICATION CERTIFIED MEETINGS PROFESSIONAL Jan. 2012 & Renewed Jan 2017
Through the Convention Industry Council (CIC)
Timeline
Housing Manager
08.2018 - Current
NATIONALS YOUTH BASEBALL ACADEMY, ELY
10.2015 - 05.2016
NATIONAL ASSOCIATION OF HOME BUIDLERS
01.2008 - Current
Operations Specialist
01.2008 - 08.2018
Director of Development
CONGRESSSIONAL FIRE SERVICES INSTITUTE
12.2003 - 06.2007
Meetings and Conventions Manager
04.2001 - 12.2003
Conference Center Manager
04.2000 - 04.2001
Front Desk Manager / Relief Night Manager of Hotel
12.1998 - 04.2000
Front Desk Supervisor
08.1998 - 12.1998
HILTON WASHINGTON
04.1998 - 12.2003
Front Desk Guest Service Agent
04.1998 - 08.1998
Special Services Agent
OPRYLAND HOTEL
08.1996 - 01.1997
Bachelor of Science - Business Administration, Business Management
West Virginia University