Alexsandra Powers
Vista,CA
Summary
Autonomous accountant seeking growth within the financial sector. Recognized as a result-oriented individual due to ability to identify and resolve analytical issues and provide immediate solutions. Proficient in preparing J/E, Monthly, Quarterly and Yearly End Close, Bank Reconciliations, and General Ledger Reconciliation. Areas of strength include: Accounts Payable & Receivables Superior Vendor/Customer Service Accounts Reconciliation Audit Support (Internal/External) Efficient, Detailed Oriented, and Tracking Budget Expenses Driven, strong work ethic, self-starter Confident with training other employees Crossed trained with Cost Accounting, Fixed Assets, and G/L Department Supervised A/P department NetSuite Implementation PROFICIENT IN: Excel, Oracle E-Business R12, Microsoft Dynamics AX 2012, PeopleSoft, Oracle NetSuite, QAD and QuickBooks CERTIFICATION: Certificate of Achievement in Accounting – December 2014 Talented Manager with expert team leadership, planning and organizational skills built during successful career. Smoothly equip employees to independently handle daily functions and meet customer needs. Diligent trainer and mentor with exceptional management abilities and results-driven approach.
Overview
16
16
years of professional experience
Work History
AR Manager
Scientist.com
07.2022 - Current
- Managed and motivated employees to be productive and engaged in work.
- Accomplished multiple tasks within established timeframes.
- Maintained professional, organized, and safe environment for employees and patrons.
- Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
- Cross-trained existing employees to maximize team agility and performance.
- Maximized performance by monitoring daily activities and mentoring team members.
- Developed and maintained relationships with customers and suppliers through account development.
- Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
Staff Accountant
VENTYX BIOSCIENCES
08.2021 - Current
- Perform month-end closing for 3 companies (Ventyx,Oppilan and Zomagen)
- Maintaining G/L and Account Balances for 3 companies (Ventyx,Oppilan and Zomagen)
- Prepare and Post Monthly Journal Entries for 3 companies (Ventyx,Oppilan and Zomagen)
- Reconcile Ventyx Corporate Credit Cards
- Reconcile balance sheet accounts and research variances/discrepancies
- Prepare BOD, SAB, CAB Quarterly Payments Schedule and book the entries
- Prepare Pre-Paid Schedules and book the entries
- Manage F/A Schedule and depreciation schedules
- Calculates Allocations for I/C and generate invoices
- Enter Accounts Payable invoices in QBO for all 3 companies (Ventyx,Oppilan and Zomagen)
- Process Annual 1099 for all 3 companies
- Initiate Payments (ACH, Wires, Bill Pay, etc.) for all 3 companies
- Trinet implementation for Expense Reports
- Ad Hoc Projects (Netsuite Implementation)
- Assist with annual audits
Sr. Accounting Specialist
ACUTUS MEDICAL
02.2019 - 07.2021
- Prepared Pre-Paid Other Schedule (clean up the Pre-Paid Other Schedule)
- Responsible for processing full cycle accounts payable in a timely and efficient manner
- Resolves invoices/un-vouchered receipt discrepancies and general ledger/coding discrepancies
- Prepared and processed weekly payments, checks, wires, ACH and credit cards
- Cleared AP Aging Discrepancies
- Set up automated payments for critical vendors since COVID-19 pandemic
- Worked closely with Purchasing (PO discrepancies, 3-way matching)
- Assisted with month-end, quarter closing, year-end closing, etc
- Brought down PO discrepancies from $2mil to $80K
- Kept accounts payable records in order, including filing of paid invoices
- Handled employee matters as it relates to expenses and travel
- Provides accounting supports to accountants, auditors
- Reconciled 8 credit cards activity and matches it to submitted receipts from the card owners
- Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors
- Develops solutions to a variety of problems
- Exercises judgment within defined procedures and practices to determine appropriate action
- Builds productive internal/external working relationships
- Responsible for compliance with quality system procedures and all regulatory requirements
- Consistently promote collaboration, positivity, accountability, and resourcefulness
- Supervised our A/P Specialist & Assist Executive Admn.
Staff Accountant
PROFICIO INC
01.2019 - 01.2020
- Prepared general ledger entries by maintaining records and files’ reconciling accounts
- Assisted with month end and year-end closing
- Maintained fixed asset ledger & calculate monthly depreciation
- Calculated and prepared journal entries for deferred revenue & deferred costs
- Assisted with preparation and coordination of the audit process
- Generated AR Invoices and Collection Calls, Aging A/R, AP Aging
- Posted AR customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software
- Prepared payments by accruing expenses; assigning account numbers; requesting disbursements; reconciling accounts
- Developed and implements accounting procedures by analyzing current procedures, recommending change
- Answered accounting and financial questions by researching and interpreting data
- Ensured the integrity of accounting information by recording, verifying, consolidating, and entering transactions
- Assisted with implementing and maintaining internal financial controls and procedures
- Analyzed revenues, commissions, and expenses to ensure they are recorded appropriately monthly
- Resolved accounting discrepancies
Staff Accountant
SYNTERACT
02.2018 - 12.2018
- Researched and resolve accounts payable disputes with vendors in a competent and professional manner
- Ensured that all invoices are entered in the system for monthly closing and prepare appropriate accruals
- Processed checks and ACH batches, including printing and mailing checks, preparing wires, uploading ACH batches to the bank’s portal, and emailing remittance advices
- Pay vendors with credit cards when applicable
- Prepared G/L entries including accruals, amortizations of pre-paid expenses, and adjusting or re-classing journal entries
- Recorded daily bank transactions and maintains consolidated daily cash book
- Reconciled 8 months of past due credit card statements, kept current monthly, and increased efficiency from 3 weeks to 1 hr
- Reconciled the accounts payable sub-ledger to the general ledger
- Reconciled the accrued but unpaid contractors’ hours/cost to the general ledger
- Reported any concerns and/or recommendations for process improvements and efficiencies in Accounts Payable
- Assisted with preparing, print, and mailing 1099 to vendors
- Ensured that invoices are properly approved and have a purchase order when applicable
- Reviewed non-billable expense reports for proper coding, amounts, support, and that they follow the Company’s expense guidelines
- Coded, matched, entered, and batched vendor invoices for posting.
Accounts Payable Specialist
VIASAT, INC
11.2013 - 02.2018
- Experience with month end close processes including preparation of journal entries, comfortable with company deadlines
- Assisted the G/L department with the SUL Testing for Q2 (Scheduled Unrecorded Liability) and prepared the Denver Facility
- G/L Accruals for month end closing
- Cross trained with Cost Accounting (13405 In-Transit Inventory, OBIEE Raw Data Report and Packing Slip Email Requests)
- Assisted Fixed Assets department (CIP Capitalization, STD433 CIP Use Tax, Q3 Fixed Assets Impairment Review-SOX)
- Trained other employees in Accounts Payable (Freight Coding, Temp Labor, etc.)
- Proficient in Microsoft Office programs such as Excel, Word and Outlook
- Provided supporting documents for auditors
- Reconciliation vendor statements, research discrepancies
- Assisted with preparing 1099's
- Experience with large ERP systems including Oracle R12
- Processed 3-way P.O matching invoices
- Approved remote deposits, create cash bank deposits, and prepare electronics transfers and payments in banking portal
- Entered and upload invoices into the system through invoice gateway (Serengeti Tracker & Freight Uploads)
- Responded to all vendor inquiries in a timely manner
- Participated in Mentorship Program (Mentee)
- Set up UPS accounts for different users
Accounts Payable Specialist
IQINVISION
11.2012 - 11.2013
- Compiled invoices for billing
- Verified invoices with corresponding purchase orders
- Print and distributed vendor payments
- Audited employee expense reports
- Reconciled monthly outstanding checks to bank statements
- Prepared month-end accruals for late invoices
- Ensured that the proper workflow of approvals have occurred before processing payments
- Assisted in documentation and monitoring of internal controls
- Supported A/R with daily invoicing, statements, and cash posting
- Executed special projects (e.g., VAT tax, Dunn & Bradstreet reviews, and customs duty protests)
Accounts Payable Analyst
THE AVC GROUP
11.2009 - 11.2012
- Responsible for all Accounts Payable aspects of the company from invoice preparation to accounts reconciliation all the way through year-end audit, payments, etc
- Reviewed all invoices for appropriate 3-way matching against purchase orders (P.O.) and receiving documents, and ensured that proper approvals were provided for payment
- Audited employee expense reports for compliance, appropriate documentation and approval and processed expense reimbursements
- Accurately coded and executed data entry of invoices into NetSuite A/P system
- Processed disbursement checks and wire payments, matched payments with invoices, obtained all signatures for checks and distributed payments accordingly
- Reconciled vendor statements and researched outstanding balances with vendors
- Participated in month-end closing with the controller for A/P status and provided expenses accrual
- Reconciled A/P sub ledger balances to general ledger (Trial Balance)
- Managed positive pay process with the bank for all checks issued or voided
- Supported and provided auditors with documents related to A/P, A/R and Purchasing during quarterly and year-end audit, both for SOX and financial audit
- Processed 1099’s and filed Sales & Use Tax
- Disbursed petty cash by recording entry and verifying documentation
Accounts Payable Analyst
GEMOLOGICAL INSTITUTE OF AMERICA
11.2007 - 11.2009
- Matched invoices to proper purchase orders and posted invoices to the appropriate business units
- Generated trial payment register report before creating checks
- Verified all invoices matched to the correct address on trial payment register
- Created spreadsheet for month-end closing
- Maintained close relationships with vendors in order to keep the accounts current
- Compiled data and prepared a variety of reports
- Responded to vendor inquiries and resolved billing/payment discrepancies
- Analyzed vendor accounts and negotiated extended terms with vendors as needed
- Prepared A/P support documentation for external auditors
- Assisted with special projects or other duties as directed
Education
Bachelor of Science - Accounting
University of Phoenix
Skills
- Sales and Marketing
- Project Management
- Brand Management
- Verbal and Written Communication
- Customer Relationship Management
- Staff Management
- Team Leadership
- Employee Training
- Invoice Reconciliation
- Finance and Accounting Operations
- Issue and Conflict Resolution
Timeline
AR Manager
Scientist.com
07.2022 - Current
Staff Accountant
VENTYX BIOSCIENCES
08.2021 - Current
Sr. Accounting Specialist
ACUTUS MEDICAL
02.2019 - 07.2021
Staff Accountant
PROFICIO INC
01.2019 - 01.2020
Staff Accountant
SYNTERACT
02.2018 - 12.2018
Accounts Payable Specialist
VIASAT, INC
11.2013 - 02.2018
Accounts Payable Specialist
IQINVISION
11.2012 - 11.2013
Accounts Payable Analyst
THE AVC GROUP
11.2009 - 11.2012
Accounts Payable Analyst
GEMOLOGICAL INSTITUTE OF AMERICA
11.2007 - 11.2009
Bachelor of Science - Accounting
University of Phoenix