~ Front desk receptionist initiative.
~ Verbal communication skills.
~ Strong verbal and personal communication skills.
~ Self-motivated.
~ initiative, high level of energy.
~ Faxing, printing, filling papers, using a type writer, using skills and ability to work and get the job done in a mannerly fashion.
- Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
- Collected [Product or Service] payments from clients and updated account balances.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Received and routed business correspondence to correct departments and staff members.
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
- Sorted and distributed mail correspondence between departments and personnel, including parcel packaging, preparation and efficient shipping.
- Kept reception area clean and neat to give visitors positive first impression.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
- Scheduled office meetings and client appointments for team of [Number] professional [Job titles] .
- Collected and distributed messages to team members and managers to support open communication and high customer service.
- Sorted, received and distributed mail correspondence between departments and personnel.
- Answered questions and addressed, resolved or escalated issues to management personnel to satisfy customers.
- Directed incoming calls to internal personnel and departments, routing to best-qualified department.
- Organized and scheduled office meetings as well as client appointments for team of [Number] professionals, effectively accommodating hectic agendas.
- Coordinated travel accommodations for staff and out-of-town visitors, including vouchers, agendas and transportation.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Aggregated and prepared documentation and reports for office meetings, distribution and filing.
- Answered inquiries and resolved or escalated issues to management personnel for problem resolution.
- Liaised with vendors, contractors and professional services personnel to properly process orders in alignment with needs and specifications of management.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Offered appointment information updates and rescheduling to guests.
- Corresponded with clients through email, telephone or postal mail.
- Scheduled and confirmed appointments and meetings for [Job Title] .
- Wrote professional business documents, such as [Type] and [Type] .
- Answered and quickly redirected up to [Number] calls per [Timeframe] .
- Analyzed all company data entry systems, resulting in [Number] % increase in system-wide efficiency.
- Maintained building security by monitoring logbook and issuing visitor badges.
- Welcomed all customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
- Assisted in administrative duties for office team, including making phone calls, copies and schedules.
- Greeted customers and visitors in-person and via telephone calls.
- Handled complaints and questions, and re-directed calls to other team members as appropriate.
- Checked-in visitors, distributed visitor badges and managed logbooks to comply with security initiatives.