Hi, I’m
Aleyah Moncrease
San Francisco,CA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
6
years of professional experience
Work History
Serendipity Support Services
Volunteer Executive Assistant
02.2023 - Current
Job overview
- Acts as administrative point of contact between ED and internal/external demands
- Undertakes tasks of receiving calls, taking messages, and routing correspondence
- Handles executives' requests and queries promptly and appropriately daily
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences,teleconferences, and travel
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
- Maintains confidence and protects operations by keeping information confidential
- Prepares reports by collecting and analyzing information
- Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions
- Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, verifying receipt of supplies
- Maintains cleanliness and order of office space with vacuuming, dusting, and trash removal
- Other duties as assigned by Executive Director
Empress Transportation
Executive Administrative Assistant
01.2019 - 12.2022
Job overview
- Provided administrative support to C-Level executives
- Increased accuracy and reduced discrepancies by verifying data while processing incoming and outgoing checks and wire transfers
- Created and maintained spreadsheets and developed administrative and logistical reports
- Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures
- Set up and maintained physical and electronic filing systems
- Contacted customers via phone and email to confirm deliveries and follow up with inquiries
- Tracked expenses and documented records using Expensify
- Processed financial documents including contracts, expense reports and invoices
- Provided required weekly and monthly reports listing client track records
- General office administration including scheduling
- Prepared and submitted travel expenses
- Checked and processed client account information
- Utilized Microsoft Office Suite
Confidential Biotechnology Company
Executive Assistant
03.2017 - 01.2019
Job overview
- Provided administrative support to C-Level executives
- Typed documents, updated websites and compiled information for meetings
- Screened telephone calls and inquiries and directed as appropriate
- Managed incoming and outgoing correspondence, including mail, email and faxes
- Organized personal and professional calendars, including reminders for upcoming meetings and events
- Devised and maintained office systems to efficiently deal with papers
- Conducted extensive online and phone research
- Planned and coordinated travel arrangements and logistics for out-of-town functions
- Checked and opened mail, including bills and invoices
- Coordinated logistics for conferences and seminars, including travel arrangements and venuereservations
- Created and maintained computer- and paper-based filing and organization systems for records,reports and documents
- Monitored and tracked project performance data with Numbers spreadsheets to generate reports andkeep management informed of important trends
- Tracked expenses and documented records using Expensify
Education
National UniversityPleasant Hill, CA
Bachelor's degree from Biology
05.2021
Skills
- Performance Improvement
- Workflow Improvements
- Reimbursement Management
- Proper Phone Etiquette
- Oracle E-Business Suite Financials
- Bookkeeping
- Error Resolution
- Spreadsheets
- Travel Planning
- Complex Problem-Solving
Languages
French
Limited Working
Timeline
Volunteer Executive Assistant
Serendipity Support Services
02.2023 - Current
Executive Administrative Assistant
Empress Transportation
01.2019 - 12.2022
Executive Assistant
Confidential Biotechnology Company
03.2017 - 01.2019
National University
Bachelor's degree from Biology