ALEYSHA TAYLOR
Dallas,TX
Summary
- Skilled Assistant Controller bringing 17 plus years of progressive experience working in the legal industry. Proven leadership and successful in leading teams in achieving financial goals. Accomplished in working with executive leaders to develop business, financial and growth strategies.
Proficient in:
- Month and year end G/L close
- U.S. GAAP
- System Implementations/Conversions
- External audit point of contact
- Financial Reporting
- Proficient in Windows, Microsoft Office (Word, Excel, PowerPoint, Outlook), Aderant/CMS, ARCS, ELITE, TABS, SurePoint, Microsoft Dynamics, Great Plains, Chrome River and Concur
Overview
17
17
years of professional experience
Work History
Assistant Controller
Scheef & Stone, LLP
02.2022 - 05.2024
- Prepared and assisted in preparation of various accounting reports including financial summaries, month-end reporting, annual budgets and forecasting
- Ensured integrity of general ledger accounts through regular reconciliations, adjustments, and detailed documentation.
- Identified and reduced discrepancies between actuals and forecasts by refining revenue recognition methodologies.
- Assisted with reconciliation of bank statements and g/l accounts for month-end and annual close process
- Prepared balance sheets, cash flow reports and income statements for Controller review.
- Provided treasury and cash management by overseeing reconciliation of banking activity and credit card processing
- Played major role in monthly distribution to attorneys and month-end closing by preparing journal entries and accruals and analyzing reporting data
- Worked with both internal and external users to create detailed financial reports.
- Managed accounts payable and receivable functions with focus on timely payment processing while minimizing bad debt exposure.
- Managed daily financial functions in collaboration with accounting and payroll personnel.
- Worked with executives to create annual budget and track actual expenses against projected expenses.
- Maximized year-end tax benefits by efficiently managing cash flows.
- Mitigated risk by implementing internal controls and safeguards for revenues and expenditures.
- Liaison for system implementation of new accounting software systems (SurePoint and TABS3), to improve data accuracy and reducing processing time
- Recorded new processes for improvement and training purposes
- Collaborated with external auditors to ensure compliance with regulations and successful completion of audits.
- Created ad-hoc reports for upper management to support decision making during critical business periods.
- Ensured timely tax filings by coordinating with tax advisors and maintaining accurate records throughout year.
- Implemented process improvements leading to increased productivity within finance department.
- Recorded journal entries and bank transfers in QuickBooks, SurePoint and TABS and other necessary accounting software for month-end close preparation
- Maintained strong relationships with stakeholders through transparent communication about financial performance.
- Analyzed client and firm accounting data to identify and resolve any inaccuracies and make corrections as requested by controller
- Facilitated training and managed all Accounts Payable staff on firm policies and job functions and oversaw A/P staff in all aspects of A/P process
- Managed cloud-based ERP workflow system approval process from beginning to end
- Monitored and maintained vendor records and setups in TABS (APS)
- Assisted with daily remote bank deposits of cash receipts and credit card processing
- Reviewed, audited and approved payments for vendor invoices including expense reimbursements and check requests
- Reviewed, processed, and approved payments from IOLTA account for clients, including settlement payments, client overpayments and return of client trust balances
- Corresponded with vendors and respond to inquiries as well as audit vendor records to ensure accuracy prior to 1099 filings
- Possess confidence, and ability to work well under pressure to meet required deadlines
- Performed heavy research and provided details for all staff levels and clients
- Processed and audited wires for attorneys, staff, vendors and clients while following firm guidelines.
- Monitored and updated Chart of Accounts for accurate mapping
Accounting Coordinator
Scheef & Stone, LLP
08.2015 - 02.2022
- Prepared and contributed to preparation of various accounting reports including financial summaries, month-end reporting, annual budgets and forecasting
- Supported the month-end closing process, efficiently processing journal entries and posting accruals.
- Assisted with reconciliation of bank statements and g/l accounts for month-end and annual close process
- Played a major role in monthly distribution to attorneys and month-end closing by preparing journal entries and accruals and analyzing reporting data
- Assisted with filing of property and franchise taxes
- Improved cash flow management with timely invoicing and efficient collections efforts.
- Entered journal updates to balance general ledger accounts.
- Contributed to continuous improvement initiatives within the finance department through constructive feedback and proactive problem-solving approaches.
- Assisted with year-end audit preparation, gathering supporting documents and responding to auditor inquiries.
- Recorded journal entries and bank transfers in QuickBooks and TABS and necessary accounting software for month-end close preparation
- Strategized with multiple levels across the organization including Attorneys, Vendors, and Managing Partners in a professional and respectful manner while initiating process improvements
- Analyzed client and firm accounting data to identify and resolve any inaccuracies and make corrections as requested by controller.
- Prepared ad-hoc financial analyses for special projects as requested by management, offering insights into potential improvements or opportunities for growth.
- Managed the cloud-based ERP workflow system approval process from beginning to end
- Collected and reported monthly expense variances and explanations.
- Compiled general ledger entries on short schedule with 100% accuracy.
- Trained junior team members on accounting best practices, fostering professional growth within the department.
- Assisted with daily remote bank deposits of cash receipts and credit card processing
- Reviewed, audited and issued payments for vendor invoices including expense reimbursements and check requests
- Reviewed, processed, and issued payments from IOLTA account for clients, including settlement payments, client overpayments and return of client trust balances
- Corresponded with vendors and respond to inquiries as well as audit vendor records to ensure accuracy prior to 1099 filings
- Assisted in production of monthly client billing and client billing issues
- Provided exceptional customer service while resolving billing disputes or payment discrepancies with vendors.
- Performed heavy research and provided details for all staff levels and clients
- Processed and audited wires for attorneys, staff, vendors and clients while following firm guidelines.
Staff Accountant
Thompson Coe Cousins & Irons, LLP
08.2014 - 08.2015
- Supervise three to five Accounts Payable Clerks in daily activities
- Perform daily Accounts Payable, Accounts Receivable and Staff Accountant duties
- Train all new Accounts Payable staff on firm policies and job functions
- Oversee and Audit and process high volume of check requests and expense reports for timely payment
- Perform vendor account analysis to determine discrepancies
- Respond to vendor inquiries in a timely manner
- Receive W-9's and submit information to the IRS for verification for all new vendors
- Process contract attorney/employee payments and prepare and review 1099 forms for annual filing
- Audit vendor records to ensure accuracy prior to 1099 filings
- Process and audit large volume of expense reports for attorney reimbursement bi-weekly
- Contributed to hiring, training and development of accounting teams.
- Reconcile and audit firm purchasing card expenses on a monthly basis (AMEX Card and Commerce Bank Credit card) to ensure timely payment
- Spearheaded the TIN Matching procedure to streamline and ensure accuracy of vendor TIN with IRS records
- Collaborated closely with cross-functional teams to provide comprehensive support during company-wide initiatives such as systems migrations or internal expansions.
- Prepare daily financial reports and distribute to the management committee
- Maintained general ledger accuracy through regular account reconciliations, journal entry adjustments, and transaction reviews.
- Submit accrual calculations to Controller for monthly financial reporting
- Process daily cash receipts
- Prepared monthly journal entries and bank reconciliations.
- Audit all invoices and check requests for accuracy (high volume)
- Maintain and reconcile attorney budgets
- Provide support for audits of company returns
- Communicate with multiple levels across the organization including Attorneys, Vendors, and Managing Partners in a professional and respectful manner.
Accounts Payable Supervisor
Thompson Coe Cousins & Irons, LLP
07.2012 - 08.2014
- Supervised three to five Accounts Payable Clerks in daily activities
- Performed daily Accounts Payable, Accounts Receivable and Staff Accountant duties
- Trained all new Accounts Payable staff on firm policies and job functions
- Oversaw, audited and processed high volume of check requests and expense reports for timely payment
- Performed firm new-hire training on all accounting functions
- Performed vendor account analysis to determine discrepancies
- Responded to vendor inquiries in a timely manner
- Received W-9's and submitted information to the IRS for verification for all new vendors
- Processed contract attorney/employee payments
- Audited vendor records to ensure accuracy prior to 1099 filings
- Processed and audit large volume of expense reports for attorney reimbursement bi-weekly
- Followed-up with attorneys to ensure proper documentation has been provided while following firm guidelines and IRS regulations
- Reconciled and audited firm purchasing card expenses on a monthly basis (AMEX Card and Commerce Bank Credit card) to ensure timely payment
- Spearheaded the TIN Matching procedure to ensure accuracy of vendor TIN with IRS records
- Prepared daily financial reports and distribute to the management committee
- Reconciled g/l accounts for daily, monthly and annual financial reporting
- Submitted accrual calculations to Controller for monthly financial reporting
- Analyzed and reconcile multiple bank accounts for month end close
- Processed daily cash receipts
- Prepared and recorded journal entries
- Audited all invoices and check requests for accuracy (high volume)
- Maintained and reconcile attorney budgets
- Provided support for audits of company returns
- Communicated with multiple levels across the organization including Attorneys, Vendors, and Managing Partners in a professional and respectful manner.
Accounts Payable Clerk
Thompson Coe Cousins & Irons, LLP
07.2011 - 07.2012
- Perform daily Accounts Payable
- Train all new Accounts Payable staff on firm policies and job functions
- Oversee and Audit and process high volume of check requests and expense reports for timely payment
- Perform firm new-hire training on all accounting functions
- Perform vendor account analysis to determine discrepancies
- Respond to vendor inquiries in a timely manner
- Receive W-9's and submit information to the IRS for verification for all new vendors
- Process contract attorney/employee payments and prepare and review 1099 forms for annual filing
- Audit vendor records to ensure accuracy prior to 1099 filings
- Process and audit large volume of expense reports for attorney reimbursement bi-weekly
- Follow-up with attorneys to ensure proper documentation has been provided while following firm guidelines and IRS regulations
- Reconcile and audit firm purchasing card expenses on a monthly basis (AMEX Card and Commerce Bank Credit card) to ensure timely payment
- Spearheaded the TIN Matching procedure to ensure accuracy of vendor TIN with IRS records
- Submit accrual calculations to Controller for monthly financial reporting
- Prepare and record journal entries
- Audit all invoices and check requests for accuracy (high volume)
- Maintain and reconcile attorney budgets
- Provide support for audits of company returns
- Communicate with multiple levels across the organization including Attorneys, Vendors, and Managing Partners in a professional and respectful manner.
Client Account Management Assistant
Gardere Wynne Sewell, LLP
07.2007 - 07.2011
- Worked with attorneys and clients on collection of past due invoices via multiple phone, e-mail and face-to-face meetings
- Performed daily accounts receivable and collection duties
- Prepared and mailed out monthly reminder statements to clients as well as provided invoices and statements upon request
- Updated current billing and correspondence address from returned reminder statements
- Acted as liaison between client and billing department for billing issues and provided follow-up
- Transcribed letters, reports, proposals, etc., as directed by the attorney or executives
- Prepared reports and spreadsheets for attorneys for monthly billing and collections meeting
- Updated and maintained collections system with attorney and client correspondence
- Prepared collection reports as needed to assist attorneys and clients in collections process
- Prepared monthly reports for attorney and firm executives to update on collection status and receivables
- Provided backup to the collection's manager and accounts receivable assistant as needed.
Education
BS Health Administration -
Prairie View A&M University
Prairie View, TX12.2001
Skills
- Month-end close
- Bank Reconciliation
- Preparing financial statements
- General Ledger Management
- Audit preparation
- Statement Reconciliation
- Fixed Asset Management
- Analytical Skills
- Internal Controls
- Cost accounting
- Budget Development
- Variance Analysis
- Internal controls development
Timeline
Assistant Controller
Scheef & Stone, LLP
02.2022 - 05.2024
Accounting Coordinator
Scheef & Stone, LLP
08.2015 - 02.2022
Staff Accountant
Thompson Coe Cousins & Irons, LLP
08.2014 - 08.2015
Accounts Payable Supervisor
Thompson Coe Cousins & Irons, LLP
07.2012 - 08.2014
Accounts Payable Clerk
Thompson Coe Cousins & Irons, LLP
07.2011 - 07.2012
Client Account Management Assistant
Gardere Wynne Sewell, LLP
07.2007 - 07.2011
BS Health Administration -
Prairie View A&M University
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