Ali Al-Muslih
Administrative Director/Operations
Baghdad
Summary
Talented professional considered knowledgeable leader and dedicated problem solver. Brings +5 years of valuable expertise to forward company objectives. Attentive to detail with experience in coordinating projects, programs and improvements.
Overview
11
11
years of professional experience
2015
2015
years of post-secondary education
6
6
Certificates
Work History
Project Coordinator
High Tech
Baghdad, Iraq
01.2024 - Current
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Developed comprehensive project plans, outlining scopes, timelines, deliverables, and milestones.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Created job files for each project and maintained current data in each file.
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Coordinated cross-functional teams to achieve seamless collaboration in achieving project objectives.
- Managed budgets effectively, ensuring resource allocation was optimized for maximum project success.
Administrative Officer
High Tech
Baghdad
10.2020 - 12.2022
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Created, prepared, and delivered reports to various departments.
- Updated reports, managed accounts, and generated reports for company database.
- Improved communication within the organization through regular updates on policies, procedures, and key events.
- Enhanced overall office productivity through effective staff management and coordination of daily tasks.
- Contributed to successful projects by providing essential administrative support and resource management.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
- Streamlined office processes by implementing efficient administrative systems and procedures.
- Provided exceptional support to the executive team by managing schedules, coordinating travel plans, and organizing meetings.
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Cultivated strong professional relationships with external stakeholders such as clients, suppliers, partners, or regulatory bodies.
- Managed sensitive data securely by establishing strict access controls and implementing proper storage protocols.
- Ensured compliance with industry regulations by maintaining up-to-date knowledge of requirements and monitoring adherence to guidelines.
- Assisted in achieving company objectives through active participation in strategic planning sessions and goal setting initiatives.
Procurement Manager
Careem
Baghdad
08.2019 - 07.2020
- Negotiated contracts with suppliers that resulted in favorable terms and conditions while maintaining high-quality goods or services.
- Optimized order fulfillment processes by closely monitoring lead times and adjusting orders as needed for timely deliveries.
- Conducted regular market research to identify new suppliers and stay informed on industry trends, resulting in informed procurement decisions.
- Streamlined procurement processes by implementing effective negotiation strategies and cost reduction initiatives.
- Assisted in the development of annual budgets by providing accurate forecasts of procurement costs based on historical data and market trends.
- Supported procurement transformation initiatives by identifying areas for improvement and implementing change management strategies.
- Assessed risk exposure associated with various suppliers, implementing mitigation strategies when necessary to safeguard against potential disruptions or losses.
- Implemented inventory control measures to minimize stock discrepancies and prevent supply shortages, maintaining optimal inventory levels at all times.
- Managed vendor performance evaluations, ensuring compliance with contractual agreements and quality standards.
- Evaluated bid proposals from potential suppliers, taking into account both price and quality factors to make well-informed decisions for the company''s best interests.
- Mentored junior team members in best practices for procurement management, contributing to a high-performing department culture.
- Consistently met or exceeded departmental performance goals by diligently monitoring progress towards key objectives and making adjustments as needed.
- Improved cash flow management by implementing strategic payment schedules aligned with budget constraints and financial targets.
- Enhanced supplier relationships through consistent communication and collaboration, leading to improved contract terms.
- Participated in supplier audits to ensure adherence to ethical sourcing principles and environmental regulations, supporting corporate social responsibility initiatives.
- Coordinated logistics activities related to transport, warehousing, and distribution of goods to ensure timely delivery across the supply chain.
- Collaborated with cross-functional teams to align procurement strategies with overall business objectives, maximizing efficiency and cost savings.
- Conducted thorough spend analysis to identify opportunities for cost savings, leading to more efficient use of financial resources.
- Developed comprehensive purchasing plans for each project, ensuring timely delivery of materials and services.
- Managed supply chain process, from order placement to delivery, to facilitate on-time and accurate fulfillment.
- Resolved invoice and payment issues to facilitate prompt payment to suppliers.
- Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
- Negotiated contracts with suppliers to obtain favorable terms and pricing.
- Prepared and presented reports to management on purchasing trends and cost savings to aid in decision making.
Procurement Specialist
Al-Alamiya Furniture
Baghdad
01.2019 - 07.2019
- Tracked purchase orders and followed up with vendors and carriers to support timely deliveries.
- Developed and maintained detailed records of all procurement activities for accurate tracking and reporting purposes.
- Maintained up-to-date database of suppliers, vendors and contracts to support accurate recordkeeping.
- Established relationships with vendors and suppliers to streamline procurement operations.
- Facilitated transparent bidding processes for supplier selection, ensuring fairness and adherence to established guidelines.
Procurement Coordinator
Muslim Aid Donation
Baghdad
03.2017 - 12.2018
- Managed inventory levels effectively to minimize stockouts and optimize warehouse space utilization.
- Implemented effective risk management strategies for procurement activities, safeguarding the organization from supply chain disruptions.
- Facilitated clear communication between internal stakeholders and external suppliers, ensuring alignment on expectations and deliverables.
- Created detailed reports on procurement activities to inform senior management decisions regarding budget allocations and strategic planning initiatives.
- Analyzed market trends and identified potential new suppliers, supporting the company''s growth strategy.
- Established a centralized procurement function that improved transparency, control, and reporting capabilities across the organization.
- Developed strong relationships with key suppliers, enabling faster response times and better pricing options.
- Enhanced procurement efficiency by implementing streamlined processes and reducing order cycle times.
- Collaborated with cross-functional teams to ensure timely delivery of products and services, meeting project deadlines.
- Achieved cost reductions by identifying opportunities for bulk purchases, negotiating discounts, or reevaluating existing supplier contracts.
Coordinator's Assistant
International Committee of the Red Cross
Baghdad
08.2014 - 12.2016
- Gathered and organized materials to support operations.
- Entered data, generated reports, and produced tracking documents.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Assisted with onboarding of new employees.
- Input data into spreadsheets and databases.
- Coordinated and scheduled meetings and appointments.
- Created and maintained detailed records of all office activities.
- Supported staff on special assignments and ad hoc projects.
- Compiled and analyzed data to produce reports.
- Monitored and tracked budgets and expenses.
- Purchased and maintained office supplies.
Education
Bachelor - Physical Education Teaching And Coaching
University Of Mustansiriyah
Baghdad, Iraq10-2014
Skills
Office management
Documentation and control
Office administration
Strong attention to detail
Supplier relationship management
Purchasing strategies
Supplier management
Price negotiation
Project coordination
Project management
Problem-solving
Time management
Certification
Having Difficult Conversations
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Try again. Fail again. Fail better.
Samuel Beckett
Timeline
Project Coordinator
High Tech
01.2024 - Current
Administrative Officer
High Tech
10.2020 - 12.2022
Google Universal Analytics Essential Training (2020)
06-2020
Having Difficult Conversations
04-2020
Efficient Time Management
01-2020
Procurement Manager
Careem
08.2019 - 07.2020
Persuading Others
06-2019
Communicating with Confidence (2015)
05-2019
Procurement Specialist
Al-Alamiya Furniture
01.2019 - 07.2019
Gmail Quick Tips
01-2018
Procurement Coordinator
Muslim Aid Donation
03.2017 - 12.2018
Coordinator's Assistant
International Committee of the Red Cross
08.2014 - 12.2016
Bachelor - Physical Education Teaching And Coaching
University Of Mustansiriyah