Alice Hudson
Norwalk,USA
Summary
A highly motivated specialist with demonstrated experience in providing exceptional service to key clients significantly increasing productivity while ensuring accurate documentation and reporting. Expertise in the areas of Accounts Payable/Processes, Analysis, Reporting and departmental best practices. Excellent communicator and presenter who works well with groups as well as working independently. Superior multitasking skills with the ability to integrate technology to increase accuracy and efficiency of accounting practices.
Demonstrated strong analytical skills and ability to communicate constructive criticism effectively.
Overview
33
33
years of professional experience
Work History
Application Approver/Denial Reviewer
Robert Half/Las Vegas ERA Program
12.2021 - 10.2024
- Responsible for preliminary vetting and guidance pertaining to approval / denial decision on applications.
- Review 10 -15 peer cases daily utilizing a Supervisor Checklist to detect fraud or non-compliance within program policies.
- Ensure program timelines and policies are adhered to.
- Tracking and reporting of cases reviewed.
- Provide guidance and feedback to processors to strengthen and improve case compliancy within the program guidelines.
- Track reviewed cases sent back for corrections and monitor progress in a timely manner.
- Review and respond to incoming e-mail in a timely manner.
- Responsible for FINAL determination on Emergency Rental Assistance Program applications.
Processor Eligibility Worker
Robert Half/Las Vegas ERA Program
08.2020 - 12.2021
- Responsible for processing 25-30 applications for Emergency Rental Assistance on a daily basis.
- Communicate with applicants via email in order to obtain proper documentation to support their application for rental and/or utilities assistance. Documentation includes sensitive personal / financial information where confidentiality is a must. Extensive knowledge of all state and local government eligibility requirements.
- Exceptional attention to detail while reviewing all documentation.
- Advanced level of organization, time management, and an ability to forecast and prioritize workload in a timely manner to hit very strict timelines as not to lead applicant to eviction.
- Review and analyze all documentation provided by applicants to ensure compliance with program requirements, and request corrections if necessary.
- Work and communicate in a team setting on a daily basis while maintaining high levels of personal output to insure I am meeting individual production standards.
- Goal to deliver results on all applications with a zero percent error rate.
- Utilize Microsoft Excel to track progress and manage case work and use Microsoft Outlook for email communications with applicants.
- Assists in compilation of documentation and information for appeals and fair hearings.
- Prepares letters, forms, and case narratives; and completes surveys for local and state agencies as required.
- May train staff and assign, review, and coordinate their work.
Accounts Payable Coordinator
Robert Half/Cal State Los Angeles
02.2019 - 08.2020
- Managed and maintain accounts payables processes on daily basis.
- Insured correct general ledger account codes are assigned.
- Reviewed and audit expense reports approximately10-20 on weekly basis.
- Managed all entries approximately 150-250 invoices on weekly basis.
- Reconciled and reporting of all credit memoranda on weekly basis.
- Resolved vendor inquiries regarding pending or disputed payments daily.
- Acted as supervisor for payroll data entry; employees maintenance files functions.
- Reviewed and approve all vendors' files processes voucher posting reports daily.
- Preliminary check register and Final Check Register on weekly basis.
- Reviewed, validate, and process commissions monthly.
- Reviewed, verify, and maintain receivers via excel spreadsheet.
Accounting Coordinator
Robert Half/US Blanks
08.2018 - 02.2019
- Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.
- Secure proper payment approvals to process invoices.
- Prepares accounts payable aging report for weekly check disbursements and reviews check run proposal with approval from Controller.
- Process and maintain Wire Transfers on a daily basis per Controller's request.
- Processes all accounts payable checks.
- Oversees maintenance of accounts payable files and records.
- Prepares forms 1096 and 1099s.
- Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
- Processes and oversees expense reimbursement.
- Reviews and reconciles periodic reports to maintain current reconciliation status for payables disbursement account.
- Prepares schedule for tracking Visa and Amex spending and obtains backup for charges.
- Prepares invoice analysis on selected vendors prior to processing checks.
- Reconciles selected general ledger accounts.
- Assists with related special projects as required.
- Other duties as assigned.
Accounting Clerk/Receptionist
Robert Half/PCA
01.2018 - 08.2018
- Process Billing: Check All Bill of Ladings, Post Delivery Receipts (BOLs), Scan and Save BOLs.
- Print Invoice Edit List (Compare to the actual BOLs).
- Email Invoices, Invoice Register (Compare Edit List), Transmit (Invoices forward to Corporate Shipping Log regarding review for any variances must be explain submitted to Plant Controller.
- Responsible for collections on 1-30 days invoices via verifying invoices are not paid; email copies of invoices and BOLs; contact customer if no email is available; update the collection notes via excel.
- Maintain and update filing system for BOLs (Bill of Lading).
- Generate Weekly Management Schedules.
- Receiving and Saturate Guest; Notify the host.
- Receive vendors, couriers and housekeeping.
- Ensure all visitors (employees from other plants/vendors etc.) sign in and complete a liability form.
- Answer main phone lines (3) 50-60 calls per day, transfer to the requested extensions.
- Monitor and maintain safety gear for visitors and tours of the plant.
- Protection Glasses; Vest; head sets and plant tour packs (ensure they are fully charge).
- Tidy and organize the cabinet where the above items are house.
- Sort mail in an efficient and timely manner.
- Set-up for FedEx pick-up, Receive FedEx packages, UPS and other couriers.
- Handle catering request for Managers meetings and other schedule tours and/or meetings.
- This includes setting up the conference by organizing the food for easy access.
- Work independently on special projects.
Assistant Administrator (Volunteer)
Praises of Zion Baptist Church
09.2015 - 12.2017
- Provides oversight and direction to the Finance Team.
- Works with the Youth Sponsorship Team to process support requests.
- Facilitates annual planning and budget process to ensure that Council and all teams have measurable goals in place and provides the means for tracking progress.
- Coordinates planning and execution of the new leader orientation.
- Serves as a member of the Leadership Team to provide support and visioning.
- Coordinates the work of the Tech Team to support the servers, computers, and other technology.
- Works with Communication Coordinator and staff to provide timely and accurate communication with the congregation.
Assistant Planner/Scheduler
Farmer Brothers Company
07.2012 - 09.2015
- Plans the Distribution Center to Distribution Center transfer of manufactured finished goods inventory with the goal of lower transportation and warehouse handling cost, lower inventory obsolesces expense, and achieved a 98.5% or higher rate.
- Managed the short shelf life inventory at DC's and transfer inventory to DC's with demand.
- Establish productive working relationships in work team, across organizational departments, with internal customers and with other partners.
- Manage orders to maximize the inventory sent on the weekly Fleet delivery schedule to minimize transportation cost achieving 90% accuracy.
- Excellent knowledge of computer applications and proficiency in the processes.
- Prioritize, plan, efficiently complete work and meet deadlines.
- Gather information, access situations, and make sound recommendations and decisions.
- Coordinated assigned activities with other department operations.
- Meet deadlines accurately within in team environment and/or individually.
- Based on company's standards quality and productivity is meet.
- Places orders using order minimums and multiples (pallet layers and full pallets) to create efficient order quantities for picking, shipping and receiving and maintain 92%.
- Responsible for maintaining DC Finished Goods Inventory levels based on ERP messages.
- Interacts with Production Managers, DC Managers, Fleet, Sales, and Marketing on inventory availability.
- Perform other duties as assigned.
EML/RA Administrator
Farmer Brothers Company
04.2010 - 07.2012
- Coordinate equipment movement logs and ensures effective communication among all locations.
- Resolved and/or recommended solutions to complex or unusual inquiries.
- Review a minimum of 80 logs on a daily basis.
- Audited equipment logs on a weekly basis conformance with policy and procedures.
- Update Tracking system on a daily basis, maintain accurate records of finish assignments.
- Daily data Entry (Approx.80 logs) into custom excel spreadsheet.
- Coordinated assigned activities with other department operations.
- Review, data entry and approve Return Authorization Request for all locations.
- Meet deadlines accurately within in team environment and/or individually.
- Follow policy and procedures to ensure requirements are meet.
- Based on company's standards quality and productivity is meet.
EML/RA Administrator
Farmer Brothers Company
03.2009 - 04.2010
- Coordinate equipment movement logs and ensures effective communication among all locations.
- Resolved and/or recommended solutions to complex or unusual inquiries.
- Review a minimum of 80 logs on a daily basis.
- Audited equipment logs on a weekly basis conformance with policy and procedures.
- Update Tracking system on a daily basis.
- Daily data Entry (Approx.80 logs) into custom excel spreadsheet.
- Coordinated assigned activities with other department operations.
- Review, data entry and approve Return Authorization Request for all locations.
- Meet deadlines accurately within in team environment and/or individually.
- Follow policy and procedures to ensure requirements are meet.
- Based on company's standards quality and productivity is meet.
Administrator
Mental Health
02.2006 - 12.2008
- Supervise Staff of 15.
- Coordinated work assignments and ensures effective communication among division staff.
- Resolved and/or recommended solutions to complex or unusual inquiries.
- Reviewed Eight to Ten Referrals for new clients on daily basis.
- Audited 25 client charts on weekly basis conformance with Department of Mental Health.
- Coordinated division strategic planning and evaluation efforts.
- Budgetary tracking on a daily basis budget $120,000 per month.
- Daily data Entry (Approx.$20,000.00+) billing into custom excel spreadsheet.
- Completed evaluations of performance for 15 employees.
- Coordinated assigned activities with other department operations.
Accounts Payable Manager
Classic Party Rentals
03.2002 - 01.2006
- Supervised and trained staff of 10 to determine appropriate methods to handle transactions.
- Performed complete audit of staff input approximately 30-35 batches per day.
- Validated that all non-purchase order requirements have been met.
- Reviewed approximately 500+ invoices through manual audit for proper determination of tax allocations, correct vendor selection, payment terms and eligibility for cash discounts.
- Monitored staff productivity and backlog standards.
- Maintain customer service to divisions (15) and vendors (200+).
- Ran various reports and reviewed data received for anomalies.
- Responded to approximately 15+ inquiries from internal and external customers on daily.
- Documented department policies and procedures.
- Developed written job aids to enhance staff performance.
- Reviewed and audited approximately 30-40 expense reports on a weekly basis.
Administrative Assistance/ Advance Quality System Technicians
Star Staffing Service
05.2001 - 02.2002
- Reported Directly to Vice President of Operations, regarding responses to manufacturing Management Team.
- Prioritized and routed action items, organized files via databases.
- Served as a liaison between managers and VP with regards Metrics.
- Created metrics via Crystal Reports System.
- Preparation of time and expense reports.
- Create, maintain, update, communication boards, coordinate Kaizen events as needed.
- Prepare and coordinate bi-weekly meetings, quarterly update the AQS database.
- Distribute monthly histogram charts for all area teams (via Quantum system).
- Created material handling employee manual that consist of coordinating schedules with operators of manufacturing machines, managers, and other support members.
Manager Accounts Payable
New Maverick Desk Mfg
04.2000 - 05.2001
- Managed and maintain accounts payables processes on daily basis.
- Identified appropriate tools to create measurement charts, and reports.
- Insured correct general ledger account codes are assigned.
- Identified discount deadlines on invoices for easy identification for processing.
- Generated weekly cash requirements approximately ($60-105,000.00).
- Processed/generated 100+ check payments on a weekly basis.
- Reviewed and audit expense reports approximately10-20 on weekly basis.
- Managed and supervised all entries approximately 150-250 invoices on weekly basis.
- Reconciled and reporting of all credit memoranda on weekly basis.
- Resolved vendor inquiries regarding pending or disputed payments daily.
- Acted as supervisor for payroll data entry; employees maintenance files functions.
- Reviewed and approve all vendors' files processes voucher posting reports daily.
- Preliminary check register and Final Check Register on weekly basis.
- Reviewed, validate, and process commissions monthly.
- Reviewed, verify, and maintain receivers via excel spreadsheet.
Contract Administrator
Candle Corporation
06.1998 - 03.2000
- Account reconciliation insured appropriate configuration for over 300 vendors.
- Ensured license products are current and updated in our system to prepare for the imaging process.
- Assisted with external and internal audits.
- Batched, scanned, and indexed documents (approximately 50+) into Navigator 2000 imaging system.
Contract/Collections Analysts
Candle Corporation
07.1991 - 01.1997
- Analyzed Sales transactions for accuracy and compliance with sales policy.
- Developed license agreements according to Candle's policy.
- Determined and resolved contractual issues, interacting with other departments as needed.
- Research and analysis of existing contractual terms and understanding all terms contained in the License Agreements.
- Determine and obtain management approvals for transactions as necessary.
- Book transactions and maintain integrity of Brock Database.
- Provided support to Sales with procedures, Sales Proposal Tool Pricing and Licensing Policies.
- Collected on current and past due accounts (150+ customers) for the Eastern Region.
- Cash forecast and analysis, account reconciliation.
- Managed and meet company DSO goal.
- High volume phone activity, interface w/Sales and customers on daily basis.
- Coordinated and implemented payment resolutions.
Education
Associate - International Business
American InterContinental University
Skills
- Clear and concise email writing
- Skilled in Microsoft Office tools
- Strong attention to detail
- Adaptability to change
- Excel spreadsheet organization
- Skilled in Microsoft Word
- Proficient data entry
- Experience with MAS90 software
- Skilled in utilizing JD Edwards software
- Skilled in AS400 operations
- Experienced with PeopleSoft software
- Verification and reconciliation expertise
Accomplishments
- Managed a portfolio of 500+ vendor accounts, resulting in a 30% reductions in overdue payables.
- Collaborated with cross-functional teams to improve AP solutions, enhancing workflow efficiency by 25%.
- Resolved discrepancies in vendor payments, showcasing reliability and teamwork.
Timeline
Application Approver/Denial Reviewer
Robert Half/Las Vegas ERA Program
12.2021 - 10.2024
Processor Eligibility Worker
Robert Half/Las Vegas ERA Program
08.2020 - 12.2021
Accounts Payable Coordinator
Robert Half/Cal State Los Angeles
02.2019 - 08.2020
Accounting Coordinator
Robert Half/US Blanks
08.2018 - 02.2019
Accounting Clerk/Receptionist
Robert Half/PCA
01.2018 - 08.2018
Assistant Administrator (Volunteer)
Praises of Zion Baptist Church
09.2015 - 12.2017
Assistant Planner/Scheduler
Farmer Brothers Company
07.2012 - 09.2015
EML/RA Administrator
Farmer Brothers Company
04.2010 - 07.2012
EML/RA Administrator
Farmer Brothers Company
03.2009 - 04.2010
Administrator
Mental Health
02.2006 - 12.2008
Accounts Payable Manager
Classic Party Rentals
03.2002 - 01.2006
Administrative Assistance/ Advance Quality System Technicians
Star Staffing Service
05.2001 - 02.2002
Manager Accounts Payable
New Maverick Desk Mfg
04.2000 - 05.2001
Contract Administrator
Candle Corporation
06.1998 - 03.2000
Contract/Collections Analysts
Candle Corporation
07.1991 - 01.1997
Associate - International Business
American InterContinental University
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