Alice Iwanowski, PMP

Cost Control Supervisor

• Collaborated with business leadership to set priorities based on business needs, requirements, resource capacity, risk exposure and targeted profit plans.
• Interfaced with project managers, program finance, accounting, subcontracts, procurement & contracts administrative personnel.
• Developed, organized and created setup of new projects with respect to Work Orders, Tasks and Project Breakdown Structure for FFP, CPFF and T&M contracts.
• Collected data and developed detailed spreadsheets to create forecast, revenue, burndown reports, and expense forecasts for multiple contracts totaling approximately $130 million and provided recommendations to upper management.
• Developed financial analysis of projects to ensure compliance with cost control requirements.
• Created and maintained project budgeting, forecasting, and tracking processes to monitor progress against financial objectives.
• Conducted variance analysis between estimated and actual costs to identify discrepancies.
• Monitored project budgets throughout the lifecycle of the project ensuring that all costs are within approved limits.
• Performed periodic audits of accounts payable invoices and purchase orders for accuracy prior to processing payments.
• Evaluated vendor performance metrics such as quality assurance standards, delivery times., in order to determine if current suppliers are meeting contracted terms and conditions.
• Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
• Created and updated financial reports on frequent basis to present information to leadership teams.
• Maintained regular performance appraisals for subordinates through verbal, written and on-going review programs.
• Developed invoicing systems and internal controls to boost billing efficiencies.
• Managed project spending throughout project life cycle for subcontractors and company teams using contract developed database and complex excel spreadsheets for 275 team members
• Reviewed Request for Proposals (RFPs) and prepared pricing models, estimates, BOEs and other documents for recompetes and new business.
• Discovered $150,000 in unbilled costs and processed customer invoices to resolve.
• Demonstrated strong writing and presentation skills to develop briefs, memorandums and analytical reports for clients.

Sr. Administrative Services Manager/Program Manager

• Acted as Program Manager for $5 million contract with 4 team members across country
• Managed program budgets and timelines, ensuring projects stayed on track and within allocated resources.
• Coordinated with internal stakeholders to ensure successful implementation of the program initiatives.
• Conducted regular meetings with team members to review progress and address any issues or concerns arising from the program execution process.
• Controlled expenditures and reported monthly actual performance.
• Analyzed government customer invoices to ensure correct billing for products, services, and labor
• Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel
• Maintained database systems to track and analyze operational data
• Provided reporting for forecast analysis and ad-hoc reporting in support of decision-making
• Developed and updated tracking spreadsheets for subcontractor funding, expenses and program directives
• Developed contract modifications for 7 subcontractors to implement funding, SSOW or hours changes.
• Set up project charge codes, issued instructions and monitored timesheets for correctness.
• Acted as liaison between administrative staff and field, 275+ employees, for all corporate concerns: including Human Resources, Payroll, Procurement, Inventory, and Shipping.
• Analyzed financial data related to expenditures and revenue sources in order to develop cost-effective solutions.
• Supervised a team of administrative support staff; provided ongoing feedback on job performance.

Administrative Services Manager

• Identified opportunities to streamline processes and improve office operations and efficiency.
• Managed the daily operations of the department to ensure compliance with organizational goals.
• Coordinated travel arrangements, meetings, conferences, events, and training sessions as needed.
• Organized and updated databases, records and other information resources.
• Created reports, presentations and other materials for Program Manager.
• Controlled finances to lower costs and keep contract operating within budget
• Discovered and resolved $60k payroll issue with SCA Health and Welfare benefit overpayments for contract.
• Processed vendor invoices and contacted appropriate parties for timely payment receipt or billing issues.
• Collaborated closely with other departments to coordinate activities and maximize resources.
• Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.