ALICE Moore
Atlanta,GA
Summary
Offers versatile office managerial skills and proficient in Microsoft Office. Extraordinary planner with strong problem-solving abilities, adapts to change, works independently, and exceeds expectations. Have strong multi-task capabilities and meet tight deadlines without compromising quality and expertise in coordinating small and large corporate and social events.
Overview
28
28
years of professional experience
Work History
Business/HR Manager
Evi
01.2017 - Current
- Recruits to fill open positions or newly created positions
- Oversees development and execution of Individual Development Plans and bi-annual Performance Reviews
- Coordinates use of HR software for payroll and benefits and executes with CFO payroll and Schedules identified training classes for staff
- Maintains accurate and up-to-date human resource files, records, and documentation
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc
- Maintains the integrity and confidentiality of human resource files and personnel records, including job descriptions
- Performs payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks
- Processes W-2 for end-of-year distribution
- Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers
- Coordinates new hire orientation and effective on-boarding process.
- Coordinates with broker for open enrollment.
Office Manager
boss
01.2015 - 01.2017
- Coordination and Supervision - Coordinate, manage and monitor the workings of various departments in the organization
- Financial - Review financial statements and data
- Budgeting, forecasting and utilizing financial data to improve profitability
- Prepare and control operational budgets
- Plan effective strategies for the financial well-being of the company
- Budget Management - The operations manager may obtain the requirements for logistics and coordinate with the finance department to obtain the necessary approval for the budget
- The manager ensures that quality equipment procured within the budget
- Human Resources - Plan the use of human resources
- Organize recruitment and placement of required staff
- Establish organizational structures
- Delegate tasks and accountabilities
- Establish work schedules
- Supervise staff
- Monitor and evaluate performance
- Communication - Monitor, manage and improve the efficiency of support services such as HR, Accounts and Finance
- Facilitate coordination and communication between support functions.
Office Manager
CORELOGIC
01.2012 - 01.2015
- Created highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning
- Coordinated and set up high-level conference calls, board and management meetings, special events and travel arrangements for top executives
- Conducted extensive Internet research on competitors and potential acquisitions, reporting findings to CFO
- Developed, formatted and maintained databases
- Updated and maintained CEO's calendar, completely re-organized the Executive and Finance libraries, and assisted managers with special projects as needed, including building renovations and office move
- Responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency
- Coordinates with the Facilities Department to manage facility maintenance for buildings and equipment
- Monitor leases for all facilities to comply with standard practices of each facility
- Reviews and approves payment for facility procurement purchases and service contracts
- Executive Admin duties to support Executive Mgmt
- Trade Show/Conference planner to support Marketing Department
- Contact person for general employee questions relative to local and corporate office operations
- On-boarding of new employees
- Facility administration of office by coordinating operations and procedures, researching best practice alternatives, and driving solutions to ensure organizational effectiveness and efficiency
- Executive Administrative Assistance to Executive staff using business and management principles
- A liaison between the Corporate Facility Department and serves as first point of contact with Building Management for coordination of office support services/facility maintenance/office security for business units
- Seeks out solutions and makes recommendations for resolutions on a wide variety of facility issues, including monitoring of costs associated with repairs and/or projects.
Benefits Manager/Office Manager
global insurance, llc
01.2005 - 01.2011
- Provided high-level administrative support to CEO, CFO & Sr
- Vice Presidents by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
- Also trained and supervised lower-level clerical staff
- Accounts receivable: Audited bills presented for payment and authorized all payments
- Workers Comp Administration: Investigated all claims made for workers compensation; authorized in house payment for small claims and turned larger claims over to a third party for investigation
- Payroll administration: Supervised the preparation and administration of payroll for 35 people; filed quarterly reports
- Health insurance: Played key role in selecting a carrier for group medical insurance; became knowledgeable about how medical claims are processed
- Financial statements: Compiled and generated financial statements
- Banking: Handled bank deposits for payroll; transferred money from depository accounts to the main account
- Accounting: Maintained records for pension/profit sharing plans, and supplied data to CPA on employees qualified for vesting
- Employment administration: Maintained liaison with state regulatory bodies overseeing employment; meticulously maintained employee records including holiday and sick leave
- Travel: Made travel arrangements for key personnel (domestic/international).
Executive/Personal Assistant
flexxon operating ltd.
01.2001 - 01.2005
- Prepared leases, proposals and PowerPoint presentations
- Made travel arrangements (domestic /international)
- Organized President's schedule
- Filing and web-page maintenance
- Kept track of leases with tenant information, build-outs, contractor licenses and permits
- Administered, reviewed and recommend changes to all employee benefit and compensation programs while being cost-effective
- Consulted with and advises employees on eligibility for insurance, hospitalization and other benefits
- Maintained benefit records and prepares documents necessary for implementing benefit coverage
- Processed timekeeping records (e.g., sick leave, vacation and other absences, etc.)
- Recruited and selected quality applicants for vacancies, ensuring that the company is adequately staffed with competent employees
- Prepared and maintains the human resource file on all employees
- Schedule employee reviews with President
- Conducted new employee orientation
- Counseled employees in the interpretation and application of HR policies and procedures
- Advised managers on desired personnel actions, offering alternatives
- Reviewed and updates the Employee Policy and Procedures manual as required
Office Manager/Project Manager
parsons
01.1997 - 01.2001
- Assisted two VP's in typing and distributing of correspondence, proposals etc
- Maintained an efficient filing system and ensuring an efficient, effective well-organized office within a professional posture in keeping with the quality standards and operating objectives of Parsons Fulfilled 'special' assignments and responsibilities as directed by the VP's
- Prepare outgoing proposals in an efficient, orderly and professional manner Prepared general administrative services, to include typing, filing, distribution of various communications, taking accurate and complete telephone messages, solicit sufficient information to screen, direct, or respond incoming calls, and dealing with the public Handled HR new hire orientation, and other HR issues that may arise
- Assisted Project Manager for various projects, (make sure project stays within budget, making sure we have enough personnel to complete scheduled tasks on time) Assisted in duplication and reproduction of all documents as required Acted in professional manner and ensure adherence to all policies and procedures of PTG Strong interpersonal skills to effectively handle direct client contact Made travel arrangements, appoints, réservations, etc.
Education
Bachelor’s Degree Business -
Herzing University
Birmingham, ALSkills
- PC/MAC
- MS PowerPoint
- QuickBooks
- VantagePoint/Vision
- MS Word
- MS Outlook
- Peachtree/Sage 50
- MS Excel
- Sales Force
- ACT
- Office Management
- Records Management
- Benefits Administration
- HR Policies & Procedures
- Spreadsheets/Reports
- Project Management
- Calendar Management
- Orientation & On-Boarding
- Executive Support
- Travel Coordination
- Event Management
- Staff Recruitment & Retention
- Employee Relations
Timeline
Business/HR Manager
Evi
01.2017 - Current
Office Manager
boss
01.2015 - 01.2017
Office Manager
CORELOGIC
01.2012 - 01.2015
Benefits Manager/Office Manager
global insurance, llc
01.2005 - 01.2011
Executive/Personal Assistant
flexxon operating ltd.
01.2001 - 01.2005
Office Manager/Project Manager
parsons
01.1997 - 01.2001
Bachelor’s Degree Business -
Herzing University
Similar Profiles
WASIM ALWARHANIWASIM ALWARHANI
Supervisor of Operations at EVI PAINTS, WATERPROOFING AND EPOXY COMPANYSupervisor of Operations at EVI PAINTS, WATERPROOFING AND EPOXY COMPANY
Tsz Ho SetoTsz Ho Seto
Trainee/ IT Assist at EVI Services LimitedTrainee/ IT Assist at EVI Services Limited
Erin YoungErin Young
Staff Accountant at Singer EVI, LLCStaff Accountant at Singer EVI, LLC