ALICE PROBST
Novato,CA
Overview
22
22
years of professional experience
Work History
Legal Assistant
Kennedys CMK LLP
San Francisco, CA
01.2021 - Current
- E-file court documents with courts across California and in various federal courts across the country
- Run conflict checks and open new matters through Elite New Business Intake software.
- Draft, format, proofread, revise and edit court pleadings, discovery and client letters.
- Finalize and serve documents via email, mail or via electronic service providers, such as OneLegal, File&ServeXpress, Case Anywhere, and Nationwide Legal
- Process Attorney expense reimbursements through Chrome River.
- Run table of contents and table of authorities for memoranda of points and authorities
- Prepare motion documents and exhibits for e-filing.
- Schedule court reporters for depositions and court hearings.
- Download and save client documents and e-filed copies of court documents.
- Create sharefile links of documents to transmit large files to clients, experts, opposing counsel
- Finalize and serve discovery requests and responses, including sending verifications to client via docusign
- Maintain, organize and continually update electronic case files in iManage.case management system
- Work with vendors to submit orders for court records, subpoenas, deposition and hearing transcripts
- Calendar case deadlines using BEC/CoreRelate calendaring software, update deadlines as ordered by the court or agreed to by the parties
- Schedule depositions and mediations
Legal Assistant
Law Office of Peter Flaxman
Mill Valley, CA
01.2016 - 01.2021
- Draft and edit estate plan documents, including but not limited to Wills, Trusts, Advance Health Care Directives, Durable Power of Attorneys, Assignments to Trust, Certifications of Trust, client letter.
- Prepare and send documents for recording to the county recorder/assessor.
- Draft and edit estate accountings in Excel.
- Proof and prepare legal documents and judicial council forms for filing with the court, including but not limited to Petitions for Probate.
- Copy and index estate plan documents for mailing to client and for maintaining in the office file.
- Scan and save documents to electronic files.
- Notarize estate plan documents for clients.
- Receive and circulate incoming mail to attorney and prepare mailing and shipping labels for outgoing mail.
- Order office supplies and keep office supplies fully stocked.
- Open new files, including drafting engagement letters, creating hard files, electronic files, updating outlook, entering client number in copy machine, entering case info into the billing system.
- Enter Attorney time, office receipts, and client costs into Timeslips and prepare and mail out monthly bills to clients.
- File and index client documents, regularly update client indices as documents come in.
- Maintain administrative files & process vendor invoices.
- Experience in probate law and estate planning.
Legal Assistant
Duane Morris LLP
San Francisco, CA
01.2010 - 01.2016
- Draft, edit, file and serve legal documents including complaints, petitions, motions, client letters, subpoenas, attorney communications, discovery requests and discovery responses.
- Prepare and e-file federal court documents.
- Process and submit attorney travel, client development, marketing expense reports.
- Schedule depositions, court hearings and meetings for attorneys; manage attorney calendars.
- Receive mail for attorneys, then scan, save, circulate important case documents to case team members, calendar dates accordingly.
- Coordinate flight reservations, hotel reservations, rental cars, conference rooms, for traveling attorneys.
- Research and organize large cases files.
- Scan important case documents and save documents to document management system.
- Prepare mailing and shipping labels in order to send out daily mail.
- Experience in employment law, insurance defense, fraud, bank foreclosures.
Legal Assistant
Eason & Tambornini
Sacramento, CA
01.2004 - 01.2010
- Prepare, file and serve legal documents including complaints, petitions, motions, client letters, subpoenas, attorney communications, discovery requests and discovery responses.
- Schedule depositions, court hearings and meetings for attorneys; manage attorney calendars.
- Meet with new clients and facilitate continuing communications with clients regarding their case.
- Research and organize large cases files.
- Prepare and e-file bankruptcy petitions and schedules, motions etc.
- Draft client invoices.
- Prepare bank deposits, pay company bills, disburse client funds.
- Interview and hire new employees.
- Manage and direct workflow of the office.
- Experience in bankruptcy, personal injury, small business disputes, breach of contract, employee rights.
Timeline
Legal Assistant
Kennedys CMK LLP
01.2021 - Current
Legal Assistant
Law Office of Peter Flaxman
01.2016 - 01.2021
Legal Assistant
Duane Morris LLP
01.2010 - 01.2016
Legal Assistant
Eason & Tambornini
01.2004 - 01.2010