Alicia Chavez
Winters,CA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
8
8
years of professional experience
Work History
Accounts Payable Clerk
Winters Joint Unified School District
08.2022 - Current
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Prepared vendor invoices and processed incoming payments.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
Executive Administrative Assistant
Krysler And Associates
09.2021 - 08.2022
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
Deli Clerk
WinCo Foods
01.2017 - 03.2019
- Greeted customers at counter to fulfill requests and answer questions.
- Precisely measured, weighed, sliced, and packaged deli products according to customer requests while minimizing waste.
- Maintained a safe working environment by adhering to food safety guidelines and promptly addressing any hazards.
- Prevented food spoilage by monitoring dates, rotating stock, and following proper storage procedures.
Education
Fairfield High School
Fairfield, CASkills
- Data Entry
- Accounts Payable
- Invoice Processing
- Vendor invoice processing
- Bill payment
- Statement Review
- Account Reconciliation
- Accounts Payable Software
- Customer Service
- Office Management
- Information confidentiality
- Expense Reporting
- Meeting planning
- Logistics Coordination
- Maintaining Schedules
- Travel Planning
- Travel Arrangements
- Scheduling
- Meeting Support
- Document Preparation
- Spreadsheet tracking
- Business Correspondence
- Administrative Support
- Executive Support
Timeline
Accounts Payable Clerk
Winters Joint Unified School District
08.2022 - Current
Executive Administrative Assistant
Krysler And Associates
09.2021 - 08.2022
Deli Clerk
WinCo Foods
01.2017 - 03.2019
Fairfield High School