Summary
Overview
Work History
Education
Skills
Timeline
AdministrativeAssistant

Alicia Newcomb

Administrative Assistant
Brighton,CO

Summary

Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.

Overview

9
9
years of professional experience

Work History

OFFICE MANAGER / WHOLESALE LIAISON MANAGER

Functional Remedies
Louisville, CO
03.2019 - 11.2021
  • Managed schedules, organized office functions, and oversaw daily operations of office with 35 employees
  • Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
  • Updated reports, managed accounts and generated reports for company database.
  • Liaised between clients and vendors and maintained effective lines of communication.

PROCUREMENT ASSISTANT

University Corporation of Atmospheric Research
Boulder, CO
07.2015 - 11.2017
  • Primary point of contact for contracts department help-line, servicing all labs and external vendors as a first responder to both procurement and award related issues
  • Maintain and expert user of IFAS database and its application-processing purchase requisitions, checking signature authority, providing reports for Contract Administrators, and Buyers
  • Accurately entering data to adjust contract details for PO’s, blanket orders, subcontracts, sub awards and other contract types
  • Maintain voluminous award and contract record archives
  • Manage all incoming mail to contracts as well as any outgoing mail or shipments

ADMINISTRATIVE ASSISTANT

National Entertainment Network
Broomfield, CO
01.2014 - 07.2015
  • Provide daily administrative assistant duties to Vice President, and their direct reports
  • Managed correspondence, reports, and scheduling with MS Office
  • Slashed clerical errors 25%
  • Saved $5,000 a year with improved scheduling accuracy
  • Coordinate travel arrangements domestic and international, prepare itineraries, submit expense reports, and review monthly expense reports activity
  • Screened and replied to customer emails
  • Boosted client retention by 25% by resolving complaints 45% faster than previous company average

Buyer

Jabil
Tempe, AZ
01.2011 - 11.2012
  • Supported purchasing of all material repair and operation supplies for multi-million-dollar electronics manufacturing plant, including office supplies, packaging, adhesives, tools, industrial chemicals, capital equipment, calibration services, equipment repair, warehouse, and short-term housing
  • Analyzed past usage and forecast for re-ordering point planning of stock materials
  • Purchased and managed consignment tool crib inventory of more than 1000 items
  • Created and updated material master files; ensured UOM, Min/Max and pricing accuracy
  • Managed all aspects of RFQ process for MRO supplies and services; Selecting and managing suppliers; negotiating and reviewing supplier contracts
  • Researched and resolved aged PO's, invoices, and goods receipts
  • Coordinate with engineers, planners, and quality to understand good/service demand, budget, schedule, and documentation requirements.

ADMINISTRATIVE ASSISTANT / TRAVEL COORDINATOR

Jabil
Tempe, AZ
04.2010 - 01.2011
  • Assisted working with managers to develop and execute recruitment plans, ensure proper job postings, applications, interview process and proper maintenance of record
  • Coordinated on-going training and professional development opportunities for managers and employees
  • Slashed office expenditures by $25k by negotiating for cheaper supply contracts, implementing inventory control, and standardizing ordering procedures
  • Execute various administrative tasks, including travel arrangements (Domestic & International), scheduling, submission of expense reports, and other correspondence for Corporate and Business Unit Team
  • Audited monthly credit card statements; created/submitted electronic expense reports for Controller, Directors, and their direct reports
  • Processed payment of invoices; coded prior to submitting to AP.

Education

Psychology

Worcester State University
Worcester, MA

Skills

Project Managementundefined

Timeline

OFFICE MANAGER / WHOLESALE LIAISON MANAGER

Functional Remedies
03.2019 - 11.2021

PROCUREMENT ASSISTANT

University Corporation of Atmospheric Research
07.2015 - 11.2017

ADMINISTRATIVE ASSISTANT

National Entertainment Network
01.2014 - 07.2015

Buyer

Jabil
01.2011 - 11.2012

ADMINISTRATIVE ASSISTANT / TRAVEL COORDINATOR

Jabil
04.2010 - 01.2011

Psychology

Worcester State University

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Alicia NewcombAdministrative Assistant