Alicia Ramirez Reyes
Ephrata,WA
Summary
Diligent and detail-oriented Accounts Payable Clerk with 4 years of experience in effectively managing financial transactions and ensuring accuracy in accounts payable processes. Proficient in invoice processing, vendor management, and reconciliations. Adept at resolving discrepancies, optimizing payment workflows, and fostering positive relationships with vendors and employees. Strong organizational skills coupled with a commitment to meeting deadlines and maintaining compliance with district policies and procedures. Ready to leverage expertise to support the financial integrity and success of Ephrata School District.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Payroll Specialist and Benefits
Wahluke School District No 73
2022.01 - Current
- Prepare and process monthly payroll for 500+ employees
- Assist employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication, and in timely fashion.
- Prepare year-end reports for W-2s and 1095s ensuring accuracy and timeliness in tax filing and reporting.
- Collaborate with human resources and other departments to maintain up-to-date employee information for precise payroll calculations and coding.
- Document and process all garnishments for court orders received.
- Process payments for federal taxes, social security, Medicare and various employee deductions, annuity contributions, and retirement plan withholdings.
- Coordinate annual open enrollment process for employee benefits, ensuring seamless integration into the payroll system.
- Audit timesheets and payroll records for accuracy, by performing calculations in overtime, vacation, and sick hours.
- Complete payroll accurately and timely to meet employee expectations.
- Resolve payroll discrepancies quickly and successfully.
- Prepare documents (SEBB Worksheets, cashout forms, etc.) for resigned employees.
- Maintain confidentiality of sensitive employee information while addressing payroll concerns.
- Perform data entry tasks and maintained accurate records of employee payroll information, such as direct deposits, benefits and retirement enrollment, and W4s.
- Process account adjustments to correct coding, as requested by the Finance Director.
- Proactively identify opportunities for process improvement and implemented changes to enhance overall efficiency within the payroll function.
- Manage and update employee benefits information and contributions.
- Tracked and entered employee vacation, sick and personal time in WSPAC.
Accounts Payable Specialist
Wahluke School District No 73
2017.10 - 2021.12
- Reviewed and processed invoices with efficiency and accuracy using Treeno and WSPAC, for different type funds (General, ASB, CPF, TVF).
- Processed monthly transportation transfers (journal entries).
- Reviewed, approved and processed employee expense reimbursements through Skyward.
- Ensured timely payments for all invoices/expense reimbursements, maintaining strong relationships with vendors, suppliers, and employees.
- Reached out to vendors and employees to verify information and follow up on client issues.
- Processed account adjustments, as needed.
- Contributed to the year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Provided electronic Purchase Orders (PO) copies to employees by request, and ensured they were closed in a timely manner, primarily at the end of the fiscal year.
- Verified and entered new vendors, obtaining a W9 and a completed certification regarding debarment and suspension.
- Managed the Treeno software (invoicing system), created new user profiles and ensured that the invoices workflow was processed in a timely manner.
- Trained new staff members in accounts payable procedures, increasing overall department efficiency.
- Implemented a new system for organizing and processing documents electronically, such as scanning invoices, electronic expense reimbursement submission, and electronic POs.
- Managed and responded to correspondence and inquiries from vendors, employees, managers, and others, in a timely fashion, in person, by phone or by email.
- Maintained a strong communication with secretaries and program managers about new procedures, updates, deadlines, such as grant closing deadlines, and other reminders.
- Reconciled the imprest account and replenished the account.
- Reported and paid used tax to the Department of Revenue, monthly.
- Voiding and reissuing checks when necessary.
- Created detailed expense reports when requested by other departments or program managers, using data mining or the reporting module in WSPAC.
- Reconciled the district credit card bill and ensured it was paid on time.
- Reported monthly enrollment data to OSPI.
- Assisted the Accounts Receivable Clerk while short staffed, by assisting customers and receiving payments, using InTouch software, and processing the end of the day reports and collecting the same reports from the schools.
- Managed the building key distribution to new employees.
Education
Associate of Arts - Computer Science
Big Bend Community College
Moses Lake, WA06.2014
High School Diploma -
Big Bend Community College
Moses Lake, WA06.2014
Trade School - Business Administration
Cascades Job Corps
Sedro-Woolley, WA08.2000
Skills
- Invoice & Payment Processing
- Data Inputting & Verification
- Vendor & Employee Relationship Management
- Microsoft Office/Google Docs
- Attention to Detail
- Meeting deadlines
- Skilled in Skyward & WSPAC
- Data imports
- E-Mail and Telephone Communication
- Dependable and Adaptable
- Work Well Under Stress
- Proactive and Self-Motivated
Certification
- WASBO CSBS - Certified School Business Specialist - Accounting
- WASBO CSBS - Certified School Business Specialist - Accounts Payable
Timeline
Payroll Specialist and Benefits
Wahluke School District No 73
2022.01 - Current
Accounts Payable Specialist
Wahluke School District No 73
2017.10 - 2021.12
Associate of Arts - Computer Science
Big Bend Community College
High School Diploma -
Big Bend Community College
Trade School - Business Administration
Cascades Job Corps
- WASBO CSBS - Certified School Business Specialist - Accounting
- WASBO CSBS - Certified School Business Specialist - Accounts Payable
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