Alicia M. Chu
San Ramon,CA
Summary
Detail-oriented, self-motivated, efficient, organized, reliable, eager to learn. Skilled in multi-tasking and prioritizing. Excellent written and verbal communication. Experience in Microsoft Excel, Word, PowerPoint, Outlook. AR/AP cycle, general ledger, journal entries, bank reconciliations, month end, expense reports. Experience in payroll and employee interviewing/on boarding.
Overview
10
10
years of professional experience
Work History
Accounting Manager
Next Phase Construction, Inc.
Walnut Creek, CA
06.2023 - Current
- Assist the CFO in overseeing the financial and accounting functions, including accounting and payroll.
- Month-end close process, including but not limited to the preparation of reconciliation schedules, general ledger entries, and reports as needed.
- Prepare and review construction pay application packages, manage subcontractor compliance, troubleshoot issues with subcontractors, track lien releases, etc.
- Supervise the accounting staff of three. Oversee the day-to-day accounting of assigned projects, providing support and training to ensure company billing deadlines, month-end deadlines, and company goals are met.
- Prepare and process payroll for 50+ employees, and record the submitted payroll in the accounting system.
- Assist with recruiting, employee onboarding, and training.
- 1099 preparation and processing.
Accounting Manager
Devlin McNally Construction
San Fran, CA
11.2021 - 06.2023
- Supervised accounting tasks, which included accounts payable and receivable, general ledger management and expense reporting oversight.
- Handled accounting operations such as updating journal entries, pursuing collections and reconciling accounts.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Verified and posted account transactions to prepare checks and maintain accounting ledgers.
- Oversaw cash flow, controlled costs and financial matters.
- Developed and implemented departmental accounting policies, procedures and processes to establish and standardize accounting best practices.
- Developed budgets, prepared forecasts and monitored financial deadlines.
- Evaluated and approved billing invoices and expense reports to monitor and ensure cash flow and cost containment.
- Managed payroll processing and changes for 45+ employees.
- Planned, directed and monitored regulatory operations, tax reporting and audit compliance.
- Managed new hire process, conducted interviews, and keeper of employee files.
- Developed and coordinated trainings to help individuals learn company policies and procedures and job tasks.
Project Accounting Coordinator
Devlin McNally Construction
San Francisco, CA
10.2020 - 11.2021
- Played and integral role in keeping the accounting department current, organized, and compliant.
- Maintain the accounting email on a daily basis by submitting accounts payable invoices to managers for approval, responding to vendor inquiries/requests, and responding to client requests.
- Maintained sub-contractor contracts/addendums, purchase orders, insurance certificates, and W-9's.
- Managed accounts payable from collecting invoices, obtaining approval, invoice entry, and submitting for payment.
- Created and maintained project proposals and budgets.
- Managed client billing per the client billing schedule. Generated invoices, pay applications, and bank draws on a monthly or bi-weekly basis for duration of projects.
- Generated and reviewed AR aging on weekly/daily basis, along with initiate payment collections as needed.
- Generated and reviewed job profitability reports, committed costs reports, and job cost journals with project management on a monthly basis.
- Managed the new job set up process.
Property Accountant
Rabin Worldwide
Mill Valley, CA
01.2019 - 10.2020
- Handle all accounts receivables for select properties.
- Sort through invoice emails to appropriate departments.
- Manage and enter invoices with monthly project information into Yardi to ensure cost coding from Project Manager.
- Collect and enter CC statements, review expense reports, and checking that receipts for completed with proper coding.
- Provide Administrative support for construction operations.
- Collaborate with department heads for invoice processing.
- Track rent increases and follow up on collections and unpaid rent with tenants in a timely fashion- track rent increases in leases in Yardi system.
- Manage all bank reconciliations on monthly basis.
- Develop management reports and interface with various property managers.
- Respond quickly and thoroughly to requests for financial reports and vendor reports.
- Enter lease information accurately and timely in Yardi system.
- Manage CAM reconciliations annually.
- Work with real estate team to create operating budgets for each property on an annual basis.
Accountant/Office Manager
On Board Experiential
Sausalito, CA
01.2018 - 01.2019
- Perform full cycle accounts payable and receivables.
- Review and finalize employee expense reports.
- Account analysis of expenditures against budgets.
- Cross trained to assist with the duties of the Financial Director.
- Cross trained to assist with the duties of the Payroll Manager.
- Provide assistance to Human Resources for new employee on boarding and orientation.
- Reconcile payroll bank statement monthly.
- Accounts payable- up to 1000 invoices per month, check runs weekly.
- Work with up to 30 producers and vendors to track payments are made accurately and on time.
- Prepare journal entries for reconciliations and month end.
- Special projects depending on accounting needs.
- Provide support to maintain the office, including keeping inventory, and keeping adequate stock of all needed supplies.
- Provide and plan for special occasions and office events.
- Review the policies, procedures, and processes of the accounting department.
- This includes evaluating and making changes if necessary within the department.
Staff Accountant/Assistant to Controller
PFI, INC
Novato, CA
01.2017 - 01.2018
- Accounts Payable including processing A/P from invoice to payment and handling vendor calls, reconciling vendor accounts.
- Review work of Commercial Assistant.
- CAM Calculations/Reconciliations.
- Revising, Reviewing and Entering Lease Abstracts.
- Bank Reconciliations.
- Accounts Receivable functions including applying payments to appropriate accounts, monthly invoicing, reconciling tenants’ accounts.
- Prepare journal entries and General Ledger reconciliations.
- Special projects in accounting.
Accounts Receivable/Payable
SONNEN MOTORCARS
San Rafael, CA
01.2015 - 01.2017
- Used Microsoft Outlook, Excel, and Word on a daily basis for various job functions.
- Reviewed and accepted repair orders.
- Accounts receivables- 50+ repair orders per week.
- Accounts payable- processed 50+ invoices daily.
- Payroll for crew of 25+ weekly.
- Worked with customers and delivered a high level of customer service.
Education
Associate - Social and Behavioral Science
Santa Rosa Junior College
01.2015
John Swett High School
01.2005
Skills
- GAAP Accounting
- General ledger accounting
- Full-cycle accounting
- Funds allocation
- Internal controls
- Reporting
- Project management
- Planning and coordination
- Employee training
- Payroll
- Paylocity
- Gusto
- QuickBooks
- Sage 100
- Sage 300
- Yardi Voyager
- Textura
- TimberScan
- Avid Payments
- Adobe
References
REFERENCES
Available upon request.
Timeline
Accounting Manager
Next Phase Construction, Inc.
06.2023 - Current
Accounting Manager
Devlin McNally Construction
11.2021 - 06.2023
Project Accounting Coordinator
Devlin McNally Construction
10.2020 - 11.2021
Property Accountant
Rabin Worldwide
01.2019 - 10.2020
Accountant/Office Manager
On Board Experiential
01.2018 - 01.2019
Staff Accountant/Assistant to Controller
PFI, INC
01.2017 - 01.2018
Accounts Receivable/Payable
SONNEN MOTORCARS
01.2015 - 01.2017
Associate - Social and Behavioral Science
Santa Rosa Junior College
John Swett High School
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