Alina Gagliardi
Summary
Detail-oriented Senior Accountant focused on improving company financial operations and streamlining processes using effective leadership, planning and decision-making abilities.
Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
10
10
years of professional experience
Work History
Senior accountant
Air Stream AC
01.2023 - 03.2025
- Manage payroll process for a weekly payroll using Sampro and Paycom
- Manage union payroll reports including work dues, union dues, maintained all fringe benefits calculations and union class change
- Maintain all weekly payroll deductions including fringe benefits and 401k contributions
- Manage AP department and spearheaded the stet up of ACH to pay vendors
- Create payroll reports to review taxes and deductions for accuracy
- Prepare weekly journal entries using Sampro general Ledger system
- Use excel and VLOOKUP to compare excel worksheets to make sure budget is correct at the end of every month
- Analyze discrepancies and unpaid invoices and monitor customer accounts for delayed payments
- Review, verify and process accounts payable transactions and preparation of checks
- Work with controller on cash flow analysis and WIP reporting
- Post and issue checks for AFLAC and NYLIFE
Payroll Specialist
Prestige PEO
03.2022 - 01.2023
- Create payrolls and off cycle payrolls for high dollar amounts and review that federal and state tax are acutely deducted
- Maintained confidentiality of sensitive employee information while addressing payroll concerns or disputes.
- Oversee the timely preparation, review, auditing, and finalization of multi-company payrolls (bi-weekly, monthly, semimonthly off-cycle), for w2 and 1199 employees
- Clearly communicated with program staff and other departments for timely complete input, and submission of timesheets and change of status forms, where applicable
- Reviewed the accuracy of quarterly tax filings, and year-end processing including but not limited to third party sick pay, adjustments, and group term life insurance
- Identify payroll tax liabilities and tax discrepancies to maintain compliance associated with biweekly/quarterly/year-end payroll, garnishments, and voluntary/involuntary deductions
- Ensured compliance with Federal and State DOL and IRS regulation laws
- Generate Business reports to review payroll register, employee status, direct deposits, pay cards, leave of absence/ PFL, garnishments, deductions, elective benefit deductions and other audit reports to assess the accuracy of payroll outcome and the functionality of applications
- Ensure compliance with correspondence regarding garnishments, tax notices and internal/external audits
- Audit and review commissions, bonuses, time records, and other relevant payroll documents to ensure integrity and accuracy
- Managed payroll data entry and processing for 1800 employees to comply with predetermined company guidelines.
- Collaborated with human resources to maintain up-to-date employee information for precise payroll calculations.
- Identified and corrected payroll discrepancies, ensuring employees were paid accurately and fostering trust within workforce.
Payroll/ Time Keep Manager
Stony Brook Emergency Department
07.2017 - 03.2022
- Independently tracked, recorded, amended and approved all 350 employee’s timecard, while simultaneously approving and helping employee’s track time and attendance
- Evaluated and analyzed the cost of employee’s overtime, recommend solutions to help keep cost low
- Ensured that employees are paid on time, according to payroll standards
- Working knowledge of State and Federal FMLA, HIPAA and related regulations
- Developed and oversees all administrative aspects of the leave of absence process to include tracking hours used/taken, sending timely notifications of leave approvals or denials, and working closely with Payroll to ensure that pay for associates is accurate and correct
- Tracked and add time Ensures that employees are paid on time, using Kronos
- Analyze and recommend methods to keep productivity of the staff at its peak without furthering cost to the department
- Collaborate with the supervisor, including time and leave requests, time-sheets, and evaluations
- Assisted the supervisor in unit staff training and made recommendations to improve policy and procedures for the unit as well as the office
- Analyzed and addressed new issues as they became apparent and worked with their supervisor to incorporate new procedures necessary
- Maintain logs and excel sheets as directed by the department for quality and regulatory purpose, review Kronos timecard for accuracy and completion
- Review Kronos timecards for accuracy and completion, Approve and sign off timecards each pay period
- Educated new uses for clairvia and kronos to ensure accurate and timely documentation for timekeeping
Accounts Receivable/Accounts Payable Analyst
Stony Brook Orthopedics
12.2014 - 08.2017
- Worked one on one with patients to arrange payment dates to ensure monthly inquiries matched up
- Collected all invoices, obtaining and matching to secure approval of payment
- Provide clerical support (e.g., the creation of forms, spreadsheets in Excel and Windows, etc.) for Management, and Medical Staff
- Make appointments and assist patients with other questions/concerns
- Resolved collections by examining patient payment plans, payment history, and handling large credit card transactions to resolve outstanding balances
- Review, process, pay and reconcile billing issues
- Review all IDC requisitions to ensure signatures and codes organization type (as a backup person)
- Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.
- Processed daily invoices, check requests and wire transfers of foreign and domestic currency.
- Handled sensitive and confidential documents and information to maintain corporate reputation.
- Reduced payment errors by meticulously auditing invoices against purchase orders and delivery receipts.
Education
Business -
Central State University
01.2023
A.A - Business management
Eastern Gateway
11.2019
Skills
- Payroll administration
- Accounts payable
- Financial reporting
- Bank reconciliation
- Data analysis
- Time management
- Attention to detail
- Problem solving
- Effective communication
- Bookkeeping and reconciliation
- Regulatory compliance
- Accounts receivable management
Home
(631) 261-3532
Timeline
Senior accountant
Air Stream AC
01.2023 - 03.2025
Payroll Specialist
Prestige PEO
03.2022 - 01.2023
Payroll/ Time Keep Manager
Stony Brook Emergency Department
07.2017 - 03.2022
Accounts Receivable/Accounts Payable Analyst
Stony Brook Orthopedics
12.2014 - 08.2017
Business -
Central State University
A.A - Business management
Eastern Gateway
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