Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Alina T. Melendez

Staten Island

Summary

Motivated professional with extensive hands-on and theoretical experience across diverse areas. Skilled in process development, defect resolution, and enhancement solutions, consistently delivering results within tight deadlines. Strong management capabilities combined with a methodical approach to decision-making and data synthesis. Excellent interpersonal skills facilitate effective collaboration and communication.

Overview

27
27
years of professional experience

Work History

NY

Silverstein Properties LLC - Corporate Headquarters
New York
02.2007 - Current
  • Administrative duties include using correspondence, confidential files and departmental memos for Property Manager and Assistant Building Manager, Director of Security and Engineering staff including tenants, vendors, contractors, architects, consultants, engineers and the Port Authority regarding building related work. This includes projects, contracts and or repairs needed within the property. Manage and review contractual agreements and lease agreements. Maintain calendar, vacation requests, time keeping, meetings, schedule conference calls, travel arrangements, confidential files, and expense reports. Maintain files of contracts, invoices and projects. Update spreadsheets for base budgets, extraordinary and capital budgets as well as monthly contract invoices. Work with Operations Department’s upper management on yearly budgets. Ensure that all insurance information is up to date with our vendors and contractors. Liaison for vendors, contractors, architects and tenants in resolving discrepant information regarding payments, AIA contracts, change orders and tenant reimbursement monies. Schedule maintenance/repairs for tenants with our engineering and cleaning personnel and back charge additional fees that are not included in the tenant’s lease. Facilitate scheduling of deliveries for companies and/or events. Delegate tasks to a team of 3 to ensure the office and staff are operational. Train new hires of departmental programs and office procedures.

<ul><li>General administrative duties included handling correspondence, drafting memos, replenishing office supplies, data entry, scheduling meetings, travel arrangements and conference/video calls. Maintained the accuracy and transactions/coalition to contracts. Researched and analyzed copyright information and laws to assist songwriters. Maintained and updated quarterly income generating works’ and tracked statistics reports. Oversaw legal disputes correlating to publishing and writer contracts to determine which parties receive financial award. Maintained all income correspondence and delegated files to employees. Researched various web databases to credit unidentified parties’ financial obligations. Maintained confidential files. Liaison for clients in resolving discrepancies and disputes. Updated specific departmental access and excel tracking databases upon completion of files. Facilitated the training of new hires and scheduling maintenance for department and/or if compliances need repair or replacement. Assisted members and the general public, networks, attorneys, schools, managing firms, advertising agencies with writer and publisher information and copyright information and laws.</li></ul>

American Society of Composers Authors and Publishers
10.1999 - 02.2007
  • General administrative duties included handling correspondence, drafting memos, replenishing office supplies, data entry, scheduling meetings, travel arrangements and conference/video calls. Maintained the accuracy and transactions/coalition to contracts. Researched and analyzed copyright information and laws to assist songwriters. Maintained and updated quarterly income generating works’ and tracked statistics reports. Oversaw legal disputes correlating to publishing and writer contracts to determine which parties receive financial award. Maintained all income correspondence and delegated files to employees. Researched various web databases to credit unidentified parties’ financial obligations. Maintained confidential files. Liaison for clients in resolving discrepancies and disputes. Updated specific departmental access and excel tracking databases upon completion of files. Facilitated the training of new hires and scheduling maintenance for department and/or if compliances need repair or replacement. Assisted members and the general public, networks, attorneys, schools, managing firms, advertising agencies with writer and publisher information and copyright information and laws.

<ul> <li>Facilitated team members in daily operations to ensure workflow continuity across diverse financial institutions.</li> </ul>

Adecco Employment Services
12.1998 - 06.1999
  • Facilitated team members in daily operations to ensure workflow continuity across diverse financial institutions.

<ul> <li>Managed correspondence, memos, and office supplies to enhance administrative efficiency.<br> Scheduled meetings, travel arrangements, and coordinated conference calls with precision.<br> Ensured contract transaction accuracy while securing confidential records.<br> Conducted research on copyright laws to support songwriters effectively.<br> Maintained calendars and scheduled appointments for Executive Assistant and COO as delegated.<br> Prepared meeting materials and agendas, ensuring readiness for discussions.<br> Organized filing systems to streamline information retrieval and storage.<br> Acted as liaison between departments, facilitating smooth communication and timely task follow-up.</li> </ul>

American International Group, Inc.
New York
05.1998 - 11.1998
  • Managed correspondence, memos, and office supplies to enhance administrative efficiency.
    Scheduled meetings, travel arrangements, and coordinated conference calls with precision.
    Ensured contract transaction accuracy while securing confidential records.
    Conducted research on copyright laws to support songwriters effectively.
    Maintained calendars and scheduled appointments for Executive Assistant and COO as delegated.
    Prepared meeting materials and agendas, ensuring readiness for discussions.
    Organized filing systems to streamline information retrieval and storage.
    Acted as liaison between departments, facilitating smooth communication and timely task follow-up.

Education

RPA & FMA

BOMA NY
New York, NY

Some College (No Degree) - Paralegal Studies

New York City College of Technology
Brooklyn, NY

Skills

  • Preparing and implementing strategies streamlining existing workflows in order to increase efficiency
  • Provided a stabilizing influence and promoted an excellent environment conducive to increasing efficiency, enhancing quality and strengthening financial results
  • Participated and contributed equally while working in group projects
  • Ability to get on with all levels of people and possess strong relationship building skills
  • Built effective personal relationships and networks within different departments, which contributed towards achieving organizational and team successes
  • Articulate and well presented
  • Quick learner, possess a broad range of experience, highly motivated, and have the ability to work in structured and unstructured environments and initiating career awareness and self-monitoring on my overall progress
  • Able to develop, coordinate, delegate and plan work activities
  • Proficient in MS office
  • Yardi, Vendor Café, Concur Expenses, Apple Applications, MIR3 – On solve, Kardin, MRISoftware, Nexus, ElitePI, Lenel Systems, Workspeed, Workspeed Notify
  • Efficient in analytical and numerical problem-solving techniques
  • Preparing and implementing strategies streamlining existing workflows in order to increase efficiency
  • Provided a stabilizing influence and promoted an excellent environment conducive to increasing efficiency, enhancing quality and strengthening financial results
  • Participated and contributed equally while working in group projects
  • Ability to get on with all levels of people and possess strong relationship building skills
  • Built effective personal relationships and networks within different departments, which contributed towards achieving organizational and team successes
  • Articulate and well presented
  • Quick learner, possess a broad range of experience, highly motivated, and have the ability to work in structured and unstructured environments and initiating career awareness and self-monitoring on my overall progress
  • Able to develop, coordinate, delegate and plan work activities
  • Proficient in MS office
  • Yardi, Vendor Café, Concur Expenses, Apple Applications, MIR3 – On solve, Kardin, MRISoftware, Nexus, ElitePI, Lenel Systems, Workspeed, Workspeed Notify
  • Efficient in analytical and numerical problem-solving techniques

References

References available upon request.

Timeline

NY

Silverstein Properties LLC - Corporate Headquarters
02.2007 - Current

<ul><li>General administrative duties included handling correspondence, drafting memos, replenishing office supplies, data entry, scheduling meetings, travel arrangements and conference/video calls. Maintained the accuracy and transactions/coalition to contracts. Researched and analyzed copyright information and laws to assist songwriters. Maintained and updated quarterly income generating works’ and tracked statistics reports. Oversaw legal disputes correlating to publishing and writer contracts to determine which parties receive financial award. Maintained all income correspondence and delegated files to employees. Researched various web databases to credit unidentified parties’ financial obligations. Maintained confidential files. Liaison for clients in resolving discrepancies and disputes. Updated specific departmental access and excel tracking databases upon completion of files. Facilitated the training of new hires and scheduling maintenance for department and/or if compliances need repair or replacement. Assisted members and the general public, networks, attorneys, schools, managing firms, advertising agencies with writer and publisher information and copyright information and laws.</li></ul>

American Society of Composers Authors and Publishers
10.1999 - 02.2007

<ul> <li>Facilitated team members in daily operations to ensure workflow continuity across diverse financial institutions.</li> </ul>

Adecco Employment Services
12.1998 - 06.1999

<ul> <li>Managed correspondence, memos, and office supplies to enhance administrative efficiency.<br> Scheduled meetings, travel arrangements, and coordinated conference calls with precision.<br> Ensured contract transaction accuracy while securing confidential records.<br> Conducted research on copyright laws to support songwriters effectively.<br> Maintained calendars and scheduled appointments for Executive Assistant and COO as delegated.<br> Prepared meeting materials and agendas, ensuring readiness for discussions.<br> Organized filing systems to streamline information retrieval and storage.<br> Acted as liaison between departments, facilitating smooth communication and timely task follow-up.</li> </ul>

American International Group, Inc.
05.1998 - 11.1998

RPA & FMA

BOMA NY

Some College (No Degree) - Paralegal Studies

New York City College of Technology

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Alina T. Melendez