ALISA M. ADAMS
Union,WA
Summary
Results-oriented professional with expertise in office administration and a strong track record in analyzing and implementing computer systems. Proficient in full charge bookkeeping, accounting systems, and providing comprehensive conference support services. Demonstrated ability in managing and improving business support areas in complex, multi-functional environments. Skilled in business and strategic planning, consistently delivering quality outcomes.
Overview
39
39
years of professional experience
Work History
Office Manager/Financial Controller
M&C Drywall, Inc
Tacoma, Washington
07.2009 - 03.2024
- Trained new administrative staff on office procedures and software applications to enhance team efficiency.
- Maintained accurate employee attendance records and managed time-off requests per company policies.
- Monitored office expenses, delivering regular reports to senior management for budget analysis.
- Provided comprehensive administrative support, including document preparation, data entry, and report generation.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable.
- Executed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Developed Excel spreadsheets for effective data tracking.
- Supported management team with report and presentation preparation.
Office Manager/Bookkeeper
Select Construction Services
07.2007 - 03.2009
- Provided full charge bookkeeping and administrative support to this small general contractor dealing with retail tenant improvement.
- All aspects of AP, AR, PR, and GL provided using QuickBooks.
- Self-motivation key in this one-person office with majority of communications accomplished through e-mail and phone use.
- High volume invoicing for small emergency service jobs utilizing an unavoidable double entry system created the need for increased efficiency and improved procedural systems.
- No reporting systems were in place prior to being hired by this employer.
President/Owner
The Business Consortium
05.1995 - 01.2007
- Self-employed business consultant providing services in areas of office systems analysis, business document services, accounting services and financial analysis.
- Services include computer hardware and software analysis and instruction, filing systems, research and writing of procedural handbooks and policy manuals, legal documentation preparation, tax report and financial report preparation, conversion of manual accounting systems to automated systems, and research and preparation of business plans, financing proposals and cash flow projections.
Procurement Data Analyst
Catholic Health Initiatives
07.2001 - 12.2005
- In charge of database integrity for system wide databases supporting four major hospitals (St. Joseph, St. Clare, St. Frances, and St. Anthony).
- Maintain server database managing communications and electronic data interchange system.
- Create and maintain spreadsheets for the purpose of analyzing product usage for items on contract.
- Updated pricing and product information for over 60,000 item; 7,000 vendors; and 1,500 locations.
Administrative Coordinator
FMAC
04.1999 - 08.2000
- Provided support for a management team of 5 members and 12 therapists of this family counseling and assessment company.
- Duties included full charge bookkeeping responsibilities, using QuickBooks, and management of all contracts, policies and procedures.
- Overlooked marketing strategies and preparation of brochures and flyers for projects and group seminars.
- Provided general management of office procedures, took minutes at weekly management meetings and monthly staff meetings, and was instrumental in the beginning stages of researching and writing the business plan.
Controller/Director of Administration
Vista Enterprises, Inc.
10.1997 - 03.1999
- Managed and controlled all phases of accounting for this General Construction company.
- Job duties included; Accounts Receivable, Accounts Payable, Payroll, Job Costing, General Ledger and Sales and Payroll Taxes using QuickBooks.
- Provided support to the President and management staff preparing correspondence and handling all communications, project management, minutes for staff meetings, researching financing options, financial analysis, and coordinated secretarial/reception duties.
Payroll/Travel Accounting Specialist
Tally Printer Corporation
06.1993 - 09.1997
- Managed and produced all payroll functions of this computer printer manufacturing company for 350 employees in 23 states.
- Compilation and processing of all travel reimbursements, and sales commission payments were included in my duties.
- I accomplished the automation of reporting and processing both travel expenses and sales commissions from a manual system, as well as the automation of all month end journal entries for all three areas of my responsibility.
- Responsible for the preparation and payment of all monthly and quarterly payroll taxes.
Full Charge Bookkeeper – Part Time
Child Guidance Clinic
04.1995 - 02.1997
Administrative Assistant/Full Charge Bookkeeper
Cobarc Services, Inc.
02.1988 - 04.1990
Office Coordinator/Conference Support Services Coordinator and Assistant to the Director of Organization Development
Multicare Medical Center
12.1984 - 02.1988
Education
AA - General Studies
Highline Community College
01.1981
AAS - Two Year Legal Secretary
Highline Community College
01.1981
BS - Business Management
The University of Phoenix
Skills
- Financial accounting and reporting
- Report preparation
- Data analysis and entry
- Document management
- Bookkeeping and staff management
- Accounting software proficiency
Volunteer Experience
Set up and implemented procedures in computing, office systems, accounting systems, and general office management for small home based companies.
Timeline
Office Manager/Financial Controller
M&C Drywall, Inc
07.2009 - 03.2024
Office Manager/Bookkeeper
Select Construction Services
07.2007 - 03.2009
Procurement Data Analyst
Catholic Health Initiatives
07.2001 - 12.2005
Administrative Coordinator
FMAC
04.1999 - 08.2000
Controller/Director of Administration
Vista Enterprises, Inc.
10.1997 - 03.1999
President/Owner
The Business Consortium
05.1995 - 01.2007
Full Charge Bookkeeper – Part Time
Child Guidance Clinic
04.1995 - 02.1997
Payroll/Travel Accounting Specialist
Tally Printer Corporation
06.1993 - 09.1997
Administrative Assistant/Full Charge Bookkeeper
Cobarc Services, Inc.
02.1988 - 04.1990
Office Coordinator/Conference Support Services Coordinator and Assistant to the Director of Organization Development
Multicare Medical Center
12.1984 - 02.1988
AA - General Studies
Highline Community College
AAS - Two Year Legal Secretary
Highline Community College
BS - Business Management
The University of Phoenix