ALISE L. BLIM
Administrative Asst. II
Auburn,CA
Summary
Executive Administrative Specialist
Dedicated and technically skilled business professional with a versatile administrative support skill set developed through experience as an office manager, senior administrative specialist and contract administrator.
Highly focused and result-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages.
Offer advanced computer skills in MS Office Suite and other applications/systems.
Overview
11
11
years of professional experience
Work History
Administrative Support
CENTRAL VALLEY GLASS & SCREEN
06.2018 - 03.2019
- Compile and prepare reports, proofread, sort and assemble data in Excel Spreadsheets
- Process departmental documents requiring specific knowledge of functional operations
- Sets up and maintain files
- Type correspondence and reports from rough drafts
- Uses various software applications and/or maintains databases of information
- Provided support to the General Manager and 3 other managers
- Participated in Inventory process at the end of each month
- Worked on special projects (Price book, QA Manual, Ins
- Renewals, Cell Phone mgmt.)
- Assisted Accounting department
- Ordering and Receiving of manufacturing inventory.
Records Analyst/Administrative Support II
CHIPTON-ROSS/AEROJET ROCKETDYNE
11.2017 - 07.2018
- Compile and prepare reports, manipulate text, proofread, sort and assemble data in Excel Spreadsheets
- Maintains complex files, keep records, prepare schedules, search and investigate information contained in files
- Process departmental documents requiring specific knowledge of functional operations
- Sets up and maintain files
- Type correspondence and reports from rough drafts
- Uses various software applications and/or maintains databases of information
Administrative Support III
METEORCOMM LLC
Seattle, WA
06.2016 - 12.2016
- Coordinate the administrative support functions for the General Counsel and Interim President and/or division; coordinate office processes; create requisitions and sales orders; coordinate the division credit card and reporting processes; produce letters; monitor and maintain office equipment; submit IT and Facility tickets, placing orders when needed; order supplies
- Provide Account Management support; prepare appropriate materials for electronic signatures
- Processed Return merchandise authorizations (RMA’s) and Sales Orders
- Did research for any issues related to Purchase Orders, Sales Orders, and RMA’s
- General Counsel and Interim President Provide general support for staff within the division and internal and external customers of the division
- Provide support to the General Counsel and Interim President as assigned; catering of meals to professional group meetings; maintain awareness of new trends and developments in the fields related to area of assignment; incorporate new developments as appropriate; ensure processes, policies and practices are interpreted and applied consistently and effectively; ensure accountability and compliance with all current and applicable state and federal laws, agency policies and procedures, rules and regulations
- Provided General Counsel and Interim President assistance with contracts in web based application
- Covered for Accounting Department and Reception
- Acquired a lot of knowledge about other applications such as Excel Spreadsheets, Prodagio (now Gimmal), Zendesk, DocuSign, and Microsoft GP
- Planning Events such as Holiday Parties for a company with 150 employees
- Order Business Cards and update Organizational Chart.
Sr. Administrative Specialist, Administrative Specialist
SOUND TRANSIT
Seattle, WA
12.2007 - 03.2016
- Coordinate the administrative support functions for the assigned division director and/or division; coordinate office processes; create requisitions and check requests; coordinate the division credit card and reporting processes using Excel spreadsheets; produce letters; monitor and maintain office equipment; submit IT and Facility tickets, placing orders when needed; order supplies and sorts and distribute mail daily
- Provide project and meeting coordination support; prepare appropriate materials for meetings such as agendas and staff reports; provide research and analytical support of assigned projects, programs and functions; provide follow-up information; perform project tracking as assigned; and develop and oversee department space plan
- Provide Director/Division level administrative support and office management to Director and Leads in the Department; oversee the department and agency policies and procedures and ensure there is a well- managed and organized/functional office environment; track, monitor and develop department budget; prepare written correspondence and department reports; schedule meetings; and coordinate a variety of other administrative functions within the department division
- Provide general support for staff within the division and internal (ST Police Dept.) and external (Seattle Fire Dept.) customers of the division
- Provide support to the Director and others as assigned; serve on a variety of committees as assigned; attend and participate in professional group meetings; maintain awareness of new trends and developments in the fields related to area of assignment; incorporate new developments as appropriate; ensure processes, policies and practices are interpreted and applied consistently and effectively; ensure accountability and compliance with all current and applicable state and federal laws, agency policies and procedures, rules and regulations
- Improving familiarity with marketing strategy terminology and execution.
Education
Bachelor of Science - Business Administration, Criminal Justice
UNIVERSITY OF PHOENIX
2018
Associate of Science - Business Administration
YUBA COMMUNITY COLLEGE
1991
Principles of (Safety Management System) SMS Certificate - undefined
Skills
- Office Management
- Diplomacy & Discretion
- Team-building & Supervision
- Staff Development & Training
- Onboarding Experience
- MS Office Excel, Word, Visio
- MS Office SharePoint, PowerPoint
- MS Office Outlook, One Note
- Knowledge of Oracle system
- Report & Document Preparation
- Spreadsheet & Database Creation
- Highly Organized & Interpersonal
- Managing Budget
- Customer Service
- File Maintenance/Archiving
- Supply & Equipment ordering
- Criminal Justice knowledge
- Using Scan & Capture Software
- Records Management
- Meeting & Event Planning
- Inventory Management
- Travel Arrangements
- Effective Communication
- Calendaring & Skype
- Mail Distribution
- Research/Marketing
- Familiar with Procurement
Quote
There are no secrets to success. It is the result of preparation, hard work, and learning from failure.
Colin Powell
Timeline
Administrative Support
CENTRAL VALLEY GLASS & SCREEN
06.2018 - 03.2019
Records Analyst/Administrative Support II
CHIPTON-ROSS/AEROJET ROCKETDYNE
11.2017 - 07.2018
Administrative Support III
METEORCOMM LLC
06.2016 - 12.2016
Sr. Administrative Specialist, Administrative Specialist
SOUND TRANSIT
12.2007 - 03.2016
Bachelor of Science - Business Administration, Criminal Justice
UNIVERSITY OF PHOENIX
Associate of Science - Business Administration
YUBA COMMUNITY COLLEGE
Principles of (Safety Management System) SMS Certificate - undefined
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