Alison Ragan
Flagstaff,AZ
Summary
Dynamic Talent Acquisition Coordinator at W L Gore & Associates, Inc., skilled in enhancing recruitment processes and fostering candidate relationships. Proven expertise in applicant tracking systems and a strong commitment to team development. Successfully coordinated onboarding initiatives, contributing to a vibrant company culture and ensuring a seamless transition for new hires.
Overview
25
25
years of professional experience
Work History
Talent Acquisition Coordinator
W L Gore & Associates, Inc.
Flagstaff, Arizona
05.2019 - Current
- Executed job requisitions and new hire processes in partnership with TA Specialists.
- Coordinated recruitment efforts to attract top talent for various positions.
- Managed candidate communication throughout the hiring process effectively.
- Scheduled interviews and facilitated meetings between candidates and hiring managers.
- Utilized applicant tracking systems (ATS) to streamline recruitment processes and maintain candidate data.
- Maintained applicant tracking system to ensure data accuracy and compliance.
- Collaborated with teams to develop job descriptions and specifications.
- Assisted in crafting and posting job advertisements on multiple platforms.
- Organized onboarding sessions for new hires to ensure smooth transitions.
- Supported employee engagement initiatives to promote company culture and values.
- Conducted initial screenings of resumes and applications to determine qualifications and suitability for posted positions.
- Monitored feedback from both internal stakeholders and external sources regarding recruitment activities.
- Created and maintained relationships with recruitment agencies, universities, colleges, and other external resources to identify potential candidates.
- Prepared offer letters for successful applicants according to established guidelines.
- Provided coverage for TA Coordinators to ensure seamless operations.
- Collaborated on process improvements with fellow TA Coordinators to enhance efficiency.
- Trained and onboarded new TA Coordinators to foster team development.
- Served as a member of Job Aid Core Team, contributing to resource optimization.
- Championed Associate Referral initiatives across US Region to boost talent acquisition.
- Acted as subject matter expert for Brazil new hire process, ensuring compliance and effectiveness.
- Coordinated executive hire processes, maintaining high standards of candidate selection.
- Organized training programs or workshops for new employees in order to orient them with the organization's policies and procedures.
- Researched competitive compensation packages in order to make appropriate salary offers that adhere to company policy.
- Maintained a database of current and prospective candidates; tracked progress throughout the hiring process.
- Participated in career fairs and other recruiting events to source qualified talent.
- Liaised with senior management staff on recruitment strategies for improving efficiency within the Talent Acquisition function.
- Built talent pipeline according to core company values and role requirements.
- Managed relationships with recruitment agencies and external partners to fill roles efficiently.
- Enhanced employer branding through strategic partnerships, events, and social media presence.
Administrative Support Associate
W L Gore & Associates, Inc.
08.2011 - 05.2019
- Developed comprehensive onboarding and training processes for new Admin Support Associates.
- Managed calendars for large, busy teams of business leaders.
- Coordinated meetings for internal Associates and external contractors and customers.
- Organized in-person team meetings, large off-site events, conference calls, and virtual meetings.
- Processed physician contracts, including event consulting and speaking agreements.
- Coordinated schedule and meetings for multiple departments within the organization.
- Assisted in preparing reports and presentations for management review.
- Provided customer service support by addressing inquiries and resolving issues.
- Collaborated with team members on project documentation and updates.
- Implemented process improvements to enhance administrative workflows.
- Supported onboarding process for new hires through training materials and orientations.
- Proofread documents prior to submission to ensure accuracy of content.
- Greeted visitors in a professional manner while providing assistance as needed.
- Set up conference rooms for meetings with audio-visual equipment needs.
- Handled confidential information with discretion and tactfulness.
- Proofread documents, letters, and presentations to ensure accuracy.
- Arranged travel logistics for internal Associates and external customers.
- Created and maintained multiple Excel spreadsheets and databases for operational efficiency.
- Tracked and submitted employee timesheets to prepare for payroll processing.
Administrative Support Associate
W L Gore & Associates, Inc.
06.2008 - 08.2011
- Coordinated meetings, managing logistics such as food orders and deliveries.
- Maintained accurate filing systems for easy document retrieval.
- Collaborated with team members on project documentation and updates.
- Served as primary contact for vendors, visitors, and inquiries via email and telephone.
- Provided training on trademark practices, media review process, and database management.
- Managed online medical media library and goremedical.com website as media librarian.
- Oversaw media review system to ensure compliance with standards.
- Executed proofreading tasks to maintain quality of documentation.
- Handled general office management duties to support operational efficiency.
- Processed data and managed databases to enhance information accessibility.
Administrative Associate
Northern Arizona University
03.2004 - 06.2008
- Secured three professional promotions from administrative secretary to administrative associate.
- Developed and maintained filing systems to ensure efficient document retrieval.
- Assisted in budget preparation and expense tracking for departmental projects.
- Communicated effectively with students, faculty, and external stakeholders daily.
- Processed invoices and purchase orders ensuring accuracy of information provided by vendors.
- Managed busy office operations with four full-time and three part-time staff members.
- Acted as liaison for music school director, facilitating communication among faculty, students, and vendors.
- Oversaw calendar management to optimize scheduling and appointments.
- Administered financial budget to ensure fiscal responsibility and accuracy.
- Handled reports and database management for efficient data organization.
- Coordinated travel arrangements for director, faculty, and external visitors or performers.
Graduate Assistant
Northern Arizona University
06.2000 - 05.2003
- Coordinated development and distribution of marketing materials across print, radio, TV, online, and events.
- Developed public service announcements and press releases to enhance outreach efforts.
- Created and maintained marketing calendar alongside project management schedules for timely execution.
- Collaborated with vendors to manage media placements, printing, and distribution logistics.
- Proofread and edited promotional material layouts to ensure accuracy and quality.
- Collected testimonials, images, news items, and interviews for promotional use from various sources.
- Maintained reporting for service center operations, resource manuals, and student training documents.
- Processed student refunds efficiently using IDMS record-keeping system.
Education
Master of Arts - History
Northern Arizona University
Flagstaff, Arizona05.2003
Bachelor of Arts - American Studies, Media & Cultural Studies
Wolverhampton University
Wolverhampton, United Kingdom06.1999
Skills
- Customer service
- Team development
- Process improvement
- Interpersonal skills
- Collaboration
- Written and verbal communication
- Positive mindset
- Problem-solving
- Self-motivation
- Attention to detail
- Sponsorship management
- Followership skills
- Leadership abilities
- Mentorship programs
- Public speaking and presentations
- Time management strategies
- Confidential information handling
- Applicant tracking systems expertise
- Job requisition execution
- Candidate relationship management
- Screening and assessment techniques
- Offer letter preparation
Development Of Key Skills And Experience
In the years before my current professional career at Gore, and at Northern Arizona University, my educational Graduate studies taught me self-determination, self-reliance, self-discipline, time management skills, public speaking skills, and excellent written and verbal communication skills. Studying abroad as a Graduate student was personally and professionally rewarding, allowing me the opportunity to immerse myself in a different culture, while gaining key work and professional experience that I’ve been able to apply and build upon throughout my career.
Affiliations
- Avid reader
- Needlework and crochet
References
References available upon request.
Timeline
Talent Acquisition Coordinator
W L Gore & Associates, Inc.
05.2019 - Current
Administrative Support Associate
W L Gore & Associates, Inc.
08.2011 - 05.2019
Administrative Support Associate
W L Gore & Associates, Inc.
06.2008 - 08.2011
Administrative Associate
Northern Arizona University
03.2004 - 06.2008
Graduate Assistant
Northern Arizona University
06.2000 - 05.2003
Master of Arts - History
Northern Arizona University
Bachelor of Arts - American Studies, Media & Cultural Studies
Wolverhampton University
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