Alison West
Ventura,CA
Summary
Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
10
10
years of professional experience
Work History
Executive Assistant to the Vice President of SCR
Granite Construction Company
Ventura
08.2020 - Current
- Handled confidential information with discretion and sensitivity.
- Greeted visitors warmly upon arrival at the office and directed them appropriately.
- Answered incoming calls, responded to emails, faxes and other inquiries from customers and vendors.
- Scheduled meetings, appointments and travel arrangements for staff members.
- Organized and maintained filing systems for documents and records.
- Managed all aspects of catering needs for special events hosted by the organization.
- Maintained positive working relationship with fellow staff and management.
- Stocked inventory and ordered office and kitchen supplies.
- Received and distributed mail, letters and packages.
- Provided HR administrative assistance to management team.
- Reserved and managed meeting room availability.
- Monitored incoming emails and responded accordingly in a timely manner.
- Maintained confidential records and files related to executive operations.
- Managed multiple projects with competing deadlines simultaneously.
- Developed and maintained project plans, timelines, and budgets.
- Reviewed invoices from vendors and subcontractors for accuracy before authorizing payment.
- Monitored budgets, tracked expenditures and prepared financial reports related to construction activities.
- Collaborated with architects, engineers, surveyors, inspectors and other professionals involved in construction processes.
- Inspected job sites regularly to verify safety protocols were being followed and that work was progressing in accordance with established guidelines.
- Monitored daily construction and evaluated project progress, contract compliance and safety.
Office Manager
Kuhnhofer Builders
Ventura, CA
01.2017 - 12.2023
- Assisted in preparing contracts for potential new construction projects.
- Scheduled inspections by local authorities at various stages of the construction process.
- Organized meetings between clients, contractors, architects, engineers. as needed for construction projects.
- Responded promptly to requests from clients regarding changes or updates to their project plans.
- Worked closely with accounting staff members to reconcile financial statements related to ongoing projects.
- Developed and implemented office policies and procedures.
- Maintained confidential records relating to personnel matters.
- Processed payroll accurately ensuring all employees were paid on time.
- Reconciled daily cash receipts with total deposits on bank statement.
- Assisted with year-end closing tasks including preparing journal entries.
- Drafted amendments to existing contracts as needed.
Office Manager
River Park Execuive Suites
Oxnard, CA
10.2014 - 03.2020
- Responded to customer inquiries via phone or email in a professional manner.
- Reviewed contracts for accuracy prior to signing off on behalf of the company.
- Negotiated lease terms with prospective tenants in accordance with budget parameters.
- Provided customer service support to ensure satisfaction throughout the tenancy period.
- Reviewed applications from prospective tenants; conducted background checks and credit history reviews.
- Monitored competitors' prices and amenities; updated pricing accordingly to remain competitive.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
- Displayed strong telephone etiquette, effectively handling difficult calls.
- Provided support and guidance to colleagues to maintain a collaborative work environment.
- Managed household errands and other essential duties.
- Performed administrative tasks such as filing paperwork and responding to emails.
- Ensured that employees followed established safety protocols at all times.
- Prepared invoices for payment processing according to established guidelines.
- Coordinated employee schedules and maintained accurate timekeeping records.
Education
Palmdale High School
Palmdale, CA06-1993
Skills
- Calendar Management
- Research capabilities
- Office Administration
- Travel Arrangements
- Meeting planning
- Executive Support
- Administrative Support
- Office Management
- Project Planning
- Customer Service-Oriented
- Spreadsheet tracking
- Strong Problem Solver
- Policy Enforcement
- Contract Management
- Project tracking
- Project scope
- Project Scheduling
- Presentations
References
References available upon request.
Timeline
Executive Assistant to the Vice President of SCR
Granite Construction Company
08.2020 - Current
Office Manager
Kuhnhofer Builders
01.2017 - 12.2023
Office Manager
River Park Execuive Suites
10.2014 - 03.2020
Palmdale High School
Similar Profiles
P. SABUMONP. SABUMON
Stores/Logistics Operations Supervisor/coordinator at Granite Construction CompanyStores/Logistics Operations Supervisor/coordinator at Granite Construction Company
Alejandra RahimAlejandra Rahim
Office Manager at Granite Construction CompanyOffice Manager at Granite Construction Company
Jesus SantoyoJesus Santoyo
Project Engineer at Granite Construction CompanyProject Engineer at Granite Construction Company
Cody JanusCody Janus
Secret Cleared Officer at Allied Universal Security ServicesSecret Cleared Officer at Allied Universal Security Services
Sergio CervantesSergio Cervantes
Reality project coach at WalmartReality project coach at Walmart