Summary
Overview
Work History
Education
Job Related Training
References
Timeline
Generic

Alissa (Paulie) Gardner

Fairfield,OH

Summary

  • Ten years of federal experience interpreting, reviewing and analyzing regulations and procedures involving budget, accounting, purchase card holder, COR, travel, PCS, timekeeping, and human resources.
  • Twenty years experience in private sector analyzing and interpreting budget, accounting, grant, logistics and industrial painting processes.
  • Highly experienced in operating and administration of accounting, budgeting, and contracting systems including STARS, STRIPES, BFADS, G-Invoicing, IPABS, VIPERS, Learning Nucleus, Max.gov, DOE Info, and FAST as well as common office software.
  • Responsible for consistent results supporting multiple, off-site clients within a dynamic, fast-paced environment within established timeframes.
  • Dedicated, detail oriented; excellent time management skills.
  • Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills.
  • Adept at working effectively unsupervised and quickly mastering new skills.

Overview

25
25
years of professional experience

Work History

Budget Analyst GS-0560

US Department of Energy
Cincinnati , OH
06.2020 - Current

Department of Energy (DOE) Environmental Management Consolidated Business Center (EMCBC)

550 Main Street, 7th Floor, Cincinnati, OH 45202

Supervisor Angela Tate 1-513-368-9613 (You may contact)

(40 hours per week)

Starting Grade GS-9/Current Grade GS-13. Dates: 06/20/2020 to Current: Salary $ 107,720.00

  • Serve as budget analyst for PPPO environmental clean up site located in KY, the third largest environmental cleanup sites in the nation.
  • Serve as budget analyst for ETEC, LLNL/LBNL sites.
  • Analyze budgetary actions and present solutions to program officials based on federal regulations.
  • Serve as liaison between managed sites Budget office and Chief Financial Officer when required.
  • Serve as liaison between managed sites and contracting officer and contracting specialists to resolve budgetary issues.
  • Plans, develops, coordinates, defends and executes all aspects of budget requests to include the preparation of quarterly, semi-annual and annual budget estimates ~ $850 million annually for two geographically separated field operation sites.
  • Analyze EM program site requirements to ensure accuracy of cost and revenue estimates.
  • Analyze and develop comparisons of multi year budget formulations for short and long term budget projections.
  • Identify budgetary issues, provide corrective course of action to program and senior officials.
  • Interpret legislation and executive orders to process assigned budget transactions.
  • Complete all budgetary expenditures including purchase requests, Inter-Work Entity Agreements (IEWO), manual obligations, AFP transfers, and miscellaneous PO transactions.
  • Follow and adhere to all appropriations law regarding certification and movement of funds.
  • Allocate funding per field site as received in BFADS through the Congressional Control Parent, to the program level as requested by field site budget POC.
  • Obligate all funding received at the program, project level as request by field site POC to specified contracts via STRIPES purchase requisitions, STARS manual obligations, IEWO's, etc.
  • Maintain tracking spreadsheet for all sites recording all funding transactions including allocations and obligations. These are reconciled with the STARS General Ledger on a bi-weekly basis and any discrepancies are researched.
  • Prepares, analyzes, and monitors reports covering status of funds to include obligations and expected carryover, expenses, obligations and spending trend analyses.
  • Assists field site manager in the development of budget formulation briefings presenting a clear understanding of project and funding status and history for nationwide field operation sites briefed to CBC Senior Management, DOE EM HQ, and OMB.
  • Creates ad hoc reporting as requested to support field sites including Oracle Business Intelligence reports tracking cost and obligations for contracts and/or fund types, stale balances on contracts, and conducts analyses of the results to determine uncosted carryovers and budget formulations for field sites. Provides the results to senior level management at the EMCBC and field site managers and assists with adjusting estimates of funding needs.
  • Assists Accounting and the Stale Balance team with researching contracts where no costing has occurred within a specified period.
  • Assists Internal Review and Accounting departments within the EMCBC with necessary documentation for CFFR Source Document Reviews, expiring funds, Internal Audit Reviews, and improper payment reviews.
  • Assists field site managers and senior EMCBC management with budget data calls within specified periods.
  • Independently determines workload and priorities; requests assistance as needed to ensure priority concerns are addressed immediately without detriment to normal workload.
  • Tracks progress of relevant appropriations through Congress.
  • Provides advice on work methods, practices, and procedures to better focus on customer’s requirements.
  • Coordinates and facilitates meetings and correspondence with Contracting Officer Representatives (CORs), Contracting Officers (COs) and acquisition personnel to ensure mission critical actions are completed in a timely manner and within budget.
  • Reviews, approves, disapproves, and recommends the amount and timing of funding allotments to programs and agency components.
  • Track expenses pertaining to training and travel to ensure program has all necessary training and travel needs.
  • Serve as EMCBC Budget Analyst to facilitate end of fiscal year budget meetings with fellow budget analysts, site liaisons and contracting officers.
  • Worked special projects including point person on year end guidance and procedures including weekly/daily meetings to discuss site plans for all funding to be obligated.
  • Created access document for new employees detailing new access and system access needed along with each system contact information.
  • Earmarked funding and processed all actions required for IPAC transfer for judgement to treasury on behalf of the PPPO site.
  • Created new file plan for entire budget team for detailing procedures on where and how required documents will be kept that adhere to federal records management guidelines.

HR Specialist GS-0201

Environmental Protection Agency
Cincinnati, OH
09.2019 - 06.2020

Environmental Protection Agency, Cincinnati Shared HR Center.

26 W. Martin Luther King Drive,Cincinnati, Ohio 45268

Supervisor: Gregory Richmond 513-569-7281 (You many contact)

(40 hours per week) Dates: 09/14/2019-06/19/2020 Salary: $ 48,074.00

Duties, Accomplishments and Related Skills:

  • Provided guidance to hiring managers regarding HR hiring practices and federal regulations.
  • Provided staffing and recruitment guidance to a wide variety of complex and unique organizations with diverse missions.
  • Conduct information gathering, analysis and problem resolution for a variety of recruitment and placement issues.
  • Processed recruitment and staffing action requests.
  • Monitored status of recruitment and staffing actions in various stages in HR systems to ensure HR actions processed according to agency timelines.
  • Researched and provide interpretation and instructions on laws, regulations, policies and procedures.
  • Applied established laws, directives and issuances to agency wide conditions.
  • Interpreted personnel polices, processes and procedures to hiring officials/subject matter experts in terms of support to the EPA and program objectives.
  • Served as HR Staffing Specialist to EPA HQ Region AAShips.
  • Conducted recruitment strategy meeting with hiring managers/subject matter expert to determine hiring path and pertinent details for recruitment.
  • Reviewed position description for required duties, percentages, KSA's, and classification information.
  • Created job analysis document detailing major duties, knowledge, skills and abilities for vacancy.
  • Created and pub-published job announcements in EZHIRE.
  • Responsible for working with applicants to determine issues when applying for vacancies and providing answers to applicant questions in regards to job duties, knowledge, skills and abilities.
  • Produced hiring certificates based on federal qualification standards including: Veteran Preference, Schedule A, Competitive, Non-Competitive, Direct Hire, Pathways and Peace Corps.
  • Consulted with selected applicants to extend tentative offers with required documentation to submit to security branch for processing.
  • Prepared firm offers and contact selectees with final documents for enter on duty.
  • Processed employment actions for newly hired selectees, transfers, re-assignments, and re-alignments.
  • Served as a team member for the GS 1301/Physical Scientist evaluation of the qualification standards.

Accounting Technician GS-0525

Department of Energy
Cincinnati, United States, OH
02.2018 - 09.2019

Department of Energy (DOE) Environmental Management Consolidated Business Center

550 Main Street, 7th Floor, Cincinnati, Ohio 45202

(40 hours per week) Dates: 2/4/2018 to 9/13/2019 Salary: $48,704.00

  • Provided high level of customer support to employees, admin and management on time and attendance, transit and travel issues.
  • Researched travel issues including interface issues between Concur travel system and STARS accounting system.
  • Presented suggestion of travel email address to provide full coverage for all travelers, sites.
  • Worked with budget analyst to ensure transit benefit obligation is current and to determine multi-year obligation needed for transit benefit.
  • Referred to budget reports on program funding to ensure field sites have travel funding available.
  • Routinely work with budget team to add funding to program accounting code when travel authorization/voucher fail funds check.
  • Added funding lines in STARS system for travel authorizations/vouchers to resolve deficient funding issues in Concur.
  • Created Concur profiles for new employees, work with new employees to access Concur and create permanent password.
  • Worked with employee to update travel profile/travel card information in Concur system.
  • Sent new DOE travelers information on Concur system and travel document process including overview of federal travel process.
  • Presented interpretation of regulations to travelers, admin and management through travel tips in newsletter and basic travel and admin training.
  • Requested travel ID for invitational travelers, create Concur account for field site admin/manager to generate travel documents as required.
  • Worked with management to interpret travel regulations per FTR.
  • Provided guidance to travelers in areas of travel comp, trip deviation, per diem entitlements, split disbursement, actual hotel expenses, work schedule change during TDY and other travel related topics.
  • Worked with employees/admin to resolve any/all issues pertaining to the Concur Travel System, including resetting passwords, updating profile, updating travel card information, routing lists, accounting codes, etc.
  • Conducted travel audits to determine if any deficiencies/fraudulent charges are found in randomly selected travel vouchers.
  • Followed up with travelers when determined traveler is required to reimburse DOE for unallowable expenses that were claimed on travel voucher.
  • Followed up with travelers when traveler was overpaid for travel expenses on voucher and required to submit reimbursement to agency.
  • Worked with traveler and HQ to add accounting codes as required for invitational travel.
  • Held ASAP/SPS Department of Treasury credentials to serve as data certifier for grant funds.
  • Detailed reports to cross reference amounts of grant modifications.
  • Checked ASAP/SPS Treasury systems to ensure interface has been completed and grant funding is available to grantees.
  • Worked with employees/admin/managers to solve issues with ATAAPS.
  • Added/deleted transit benefit participants as required.

Program Support Assistant GS-0303

USDA APHIS PPQ Asian Longhorned Beetle Eradication Program
Bethel, OH
09.2013 - 02.2018

USDA-APHIS-PPQ-Asian Longhorned Beetle Program

3079 Angel Drive, Bethel, Ohio 45106

Supervisor: Phillip Baldauf-513-381-7180 (You may contact)

(40 Hours per week) Dates: 09/22/2013 to 02/03/2018 Salary: $43,829.00

  • Provided guidance to officers/managers to improve administrative processes including fleet and purchasing.
  • Participated in yearly budget projections for Ohio ALB Program including salary, purchasing, contractual, equipment, and fixed expenses.
  • Worked with HQ to determine staffing needs by salary, benefit projections.
  • Served as COR/Requisitioner for marshalling yard contract, tree removal contract and chemical treatment contract.
  • Worked with HQ to determine staffing needs by salary, benefit projections.
  • Served as COR/IAS Requisitioner for any purchase outside perimeters of official government purchase card regulations for multiple locations.
  • Maintained expenditure spreadsheets of contract services.
  • Government Purchase Card holder.
  • Managed all purchases for ALB Program, the largest invasive pest eradication program in the United States.
  • Managed purchase card transactions by reconciling account on weekly basis.
  • Participated in quarterly audits of purchase card transactions.
  • Completed documentation and worked with budget analyst and vehicle POC to lease 20 new GSA vehicles for the ALB.
  • Worked closely with budget staff in creating furniture purchase orders related to ALB office move from Amelia, OH to Bethel, OH.
  • Served as POC for all new employees, including working with new employees during the onboarding process.
  • Worked with employees to recover previous federal experience to count towards service comp date.
  • Completed leave audits/AD-581 form and any required transfer documentation, etc.
  • Government Travel Card holder.
  • Concur approver for ALB Bethel, Ohio location.
  • Submit special travel authorizations on behalf of staff.
  • Initiated travel card process for staff in ALB Program.
  • Provided requested travel reports within prescribed time frames.
  • Ensured preparation of itineraries, travel arrangements and other administrative reports are processed and completed accurately and in a timely manner.
  • Maintained inventories of accountable property, non-accountable property and sensitive items for Ohio Department of Agriculture and USDA.
  • Monitored GOV fuel cards to ensure all purchases are legitimate and correct.
  • Maintained vehicle spreadsheet to ensure all required information is recorded including, mileage, gas purchases and vehicle maintenance.
  • Verified all vehicles are maintained wit Salary: $h routine maintenance and annual inspections.-//,

Vice President

Priority International, Inc
New Richmond, United States, OH
01.1999 - 09.2013

Priority International, Inc.

200 Market Street, New Richmond

(40 hours per week) Dates: 01/15/1999 to 09/21/2013 Salary: $50,000.00

  • Served as Vice President for Priority International, Inc.
  • Worked with aerospace clients to arrange logistics, delivery of machinery parts.
  • Interpreted EPA VOC emissions regulations to determine legal industrial painting requirements for shop operations.
  • Prepared all monthly, quarterly and yearly budgets to forecast expenses.
  • Presented management with all expenditures forecasts including: Salary, benefits, retirement, equipment, materials, and fixed expenses.
  • Presented budgetary expenditures to management at weekly/monthly intervals to ensure all forecasts were accurate.
  • Monitored budget execution work, including obligations incurred and actual expenditures of funds.
  • Performed budget formulation work involving review and preparation of budget estimates and financial plans.
  • Compiled and reviewed procurement data to make effective projections.
  • Corrected budgetary forecasts as required as changes were determined.
  • Reviewed budgetary data for accuracy and consistency with goals and objectives.
  • Track time and material expenses for invoicing purposes.
  • Audit company banking accounts for discrepancies.
  • Prepared all financial statements for management required to comply with bank regulations.
  • Prepared all quarterly tax returns and submitted returns to Department of Treasury in a timely manner.
  • Prepared all yearly tax returns and submitted returns to Department of Treasury in a timely manner.
  • Track employee time for payroll processing.
  • Audit employee time records to overtime and comp time recorded correctly.
  • Completed monthly operational reviews to check budget compliance and identify areas in need of adjustment.
  • Maintained accuracy when reviewing and reconciling general ledger.
  • Worked with management to determine equipment needs and add expenditure into forecasts to ensure funding available when needed for equipment purchase.

Education

Bachelor of Science - Accounting

Cincinnati State Technical And Community College
Cincinnati, OH
06-2026

Hamilton High School
05.1992

Job Related Training

  • Department of Energy-Emerging Leaders Leadership Development Program
  • DOE Six Sigma Lean Green Belt Training
  • DOE Six Sigma Lean White Belt Training
  • DOE Budget Analyst Training
  • G-Invoicing Training
  • COR-Contracting Officers Representative Training
  • Federal Purchase Card Training
  • Excel Training
  • IDW/IPortal Report Training
  • Security Awareness Training
  • 10 Hour OSHA Training
  • Active Shooter Training

References

Nicole Beckman, Budget Officer

US Department of Energy-Office of General Counsel 

1-937-361-2709/nicole.beckman2@hq.doe.gov

Philip Hall, Accountant Internal Review 

US Department of Energy-EMCBC-OFM

1-513-582-4957; philip.hall@emcbc.doe.gov

Phillip Baldauf, ALB Federal Project Manager

USDA/APHIS/PPQ/ALB 1-513-265-6297

Timeline

Budget Analyst GS-0560

US Department of Energy
06.2020 - Current

HR Specialist GS-0201

Environmental Protection Agency
09.2019 - 06.2020

Accounting Technician GS-0525

Department of Energy
02.2018 - 09.2019

Program Support Assistant GS-0303

USDA APHIS PPQ Asian Longhorned Beetle Eradication Program
09.2013 - 02.2018

Vice President

Priority International, Inc
01.1999 - 09.2013

Bachelor of Science - Accounting

Cincinnati State Technical And Community College

Hamilton High School
Alissa (Paulie) Gardner