Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
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Alitha McCarty

Summary

Highly motivated and dedicated professional with a strong work ethic and commitment to meeting deadlines. Enthusiastic about learning, enabling quick adaptation to new tasks and responsibilities. Exceptional organizational skills for effectively managing multiple projects and prioritizing tasks for timely completion. Valued team player, actively contributing to collaborative efforts and fostering a positive work environment. Recognized for reliability, honesty, and trustworthiness, consistently delivering results that exceed expectations. Successfully completed Tribal Management Certificate from UAF and obtained certifications in Doyon Leadership Training and Tanana Chiefs Conference Leadership for Results Program.

Overview

28
28
years of professional experience

Work History

Executive Assistant

Yukon River Drainage Fisheries Association
01.2025 - Current
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
  • Updated spreadsheets and databases to track, analyze, and report on performance.
  • Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
  • Coordinated travel arrangements, ensuring seamless logistics for executives attending conferences.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Coordinated events and worked on ad hoc projects.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.

Grants Manager

Yukon River Drainage Fisheries Association
01.2025 - Current
  • Established comprehensive database for tracking grant opportunities and deadlines, ensuring no missed applications.
  • Analyzed grant agreements to ensure compliance with financial and programmatic requirements, avoiding potential conflicts or issues.
  • Established a reputation as an expert Grants Manager by participating in conferences, webinars, and other professional development opportunities.
  • Developed strategic partnerships with other organizations working within the same sector, expanding networks and increasing access to resources.
  • Managed grants efficiently, ensuring timely disbursement of funds and proper allocation to different departments.
  • Monitored project timelines closely, ensuring timely completion of tasks to meet donor deadlines.
  • Directed activities of external agencies, establishments or departments developing and implementing fundraising strategies and programs.

Independent Contractor

Ruby Tribal Council
12.2024 - 03.2025
  • Delivered outstanding service to customers to maintain and extend relationships for future business opportunities.
  • Developed and maintained strong working relationships with clients, leading to repeat business and referrals.
  • Adapted quickly to changing demands or unforeseen challenges within a project''s scope without compromising results.
  • Maintained detailed records of project progress, expenses, and communications for accurate invoicing and future reference.
  • Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
  • Helped meet changing demands by recommending improvements to business systems or procedures.
  • Collected, arranged, and input information into database system.
  • Devised and implemented processes and procedures to streamline operations.

Independent Contractor

Yukon River Drainage Fisheries Association
10.2024 - 01.2025
  • Delivered outstanding service to customers to maintain and extend relationships for future business opportunities.
  • Developed and maintained strong working relationships with clients, leading to repeat business and referrals.
  • Communicated effectively with clients throughout the entire project lifecycle, keeping them informed of progress updates or any potential issues that arose.
  • Adapted quickly to changing demands or unforeseen challenges within a project''s scope without compromising results.
  • Maintained detailed records of project progress, expenses, and communications for accurate invoicing and future reference.
  • Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.

Bookkeeping Assistant

Ruby Tribal Council
02.2022 - 12.2024
  • Duties include performing clerical and technical support to TCC accounting department
  • Duties are managing incoming deposits/mail and working with TCC accounting
  • Opening the incoming mail is a part of my clerk job as well
  • I have been creating check requests for bills that need to be paid
  • I get appropriate signatures for the check requests
  • When I complete a check request form with supporting documents, I will create a check
  • I would get signatures and distribute the checks
  • Once I'm done with all that I would then file the stubs and documents in the proper files
  • All bank statements are scanned and emailed to TCC accounting
  • Managed invoices, payments and deposits, maintaining accurate expenditure records.
  • Maintained inventory of office supplies and placed orders.
  • Assisted in timely invoicing for clients, ensuring prompt payments and positive cash flow.
  • Maintained strict confidentiality with sensitive financial information, upholding ethical standards in all professional interactions.
  • Provided exceptional customer service when addressing client inquiries related to billing issues or account balances due diligently and professionally.
  • Processed employee and contractor expense reimbursements quickly.
  • Validated and recorded invoices and resolved discrepancies with vendors.
  • Assisted with payroll processing, including timesheet verification, benefit calculations, and distributing paychecks accurately and on time.
  • Implemented orderly, organized filing systems for easy record retrieval.
  • Assisted management with administrative aspects of hiring and onboarding new hires and temporary staff.
  • Collaborated closely with senior bookkeepers to complete complex tasks efficiently while meeting deadlines consistently.
  • Assisted in the preparation of accurate financial statements for management review and decision making.
  • Managed vendor relationships effectively by processing payments on time, resolving disputes promptly, and negotiating favorable payment terms when necessary.
  • Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
  • Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.

Administrative Assistant

Ruby Tribal Council
08.2008 - 12.2024
  • Duties include performing clerical and administrative duties in support of tribal council operations
  • Files, answers phone, perform general office work, and type routine correspondence
  • Implementing TCC/RTC MOA contract requirements including Indian Health Services Tribal Shares program, and tribal enrollment and self-governance
  • Record and take minutes at regular and special council meetings
  • Manage incoming mail including all financial documents that are sent to TCC accounting
  • Mail out checks to various vendors
  • Receive accounts payable and create check requests from appropriate accounts within the tribe and TCC
  • Get check signatures
  • File all check requests in vendor files once complete and bank statements after they're sent to TCC
  • Print payroll when TCC is done with it
  • Order and maintain supplies
  • Complete travel arrangements for the council and employees
  • Per diem would also be done
  • When necessary, I supervise the other employees and make decisions when necessary
  • I have coordinated big meetings which included the making the agenda, purchasing food and other meeting items, cooking the meals, packing and shipping boxes and when needed travel arrangements are made

Wildland Firefighter

Bureau of Land Management
08.2004 - 08.2016

Education/Employment Director

Ruby Tribal Council
05.2005 - 08.2008
  • Duties include assisting tribal members with resume and cover letters
  • Read and learn the rules and regulations as per the PL 93-638 Status including the 25 CFR governing the Education/Employment programs
  • Keep accurate and confidential client files
  • Establish and maintain scholarship committee
  • Coordinate scholarship meetings and record minutes
  • Coordinate interview and hiring sessions
  • Distribute and process employment applications for RTC and TCC
  • Coordinate the summer youth employment program on behalf of TCC
  • Provide monthly and trip reports
  • Provide quarterly newsletter articles
  • Provide quarterly narratives and GPRA reports
  • Answering telephone and taking messages
  • General typing, making and distributing employee timesheets every pay period
  • Making various employment applications available, Xerox, and faxing

Teacher Aide

Merreline A. Kangas School
01.1999 - 05.2005
  • Duties include supervising students, preparing class assignments, assist in daily lessons, occasionally manage class alone, maintain class files and paperwork, correct student assignments, publish and distribute school newspaper, Xeroxing and general typing

Summer Youth Employment Supervisor

Ruby Tribal Council
07.2004 - 08.2004
  • Duties include supervising SYEP workers, cutting brush around town, town cleaning, assisting elders with yard cleaning and maintaining a daily journal

Summer Youth Employment Substitute Supervisor

Ruby Tribal Council
06.2003 - 07.2003
  • Duties include supervising SYEP Workers, cutting brush around town, town cleaning, assisting elders with yard cleaning, and maintaining a daily journal

Summer Youth Employment Supervisor

Ruby Tribal Council
06.2001 - 07.2001
  • Duties include supervising SYEP workers, cemetery clean up, cleaning around the community dump, and maintaining a daily journal

Summer Youth Employment Worker

Ruby Tribal Council
06.1999 - 07.1999
  • Duties include filing, Xerox, fax, general typing, checking and distributing mail, worked on a Ruby Business Ads book

Summer Youth Employment, Clerk Assistant

City of Ruby
06.1998 - 07.1998
  • Duties include daily cash sheets, monthly financial reports, annual financial statements, mailed and distributed weekly cash deposits, reconciled bank statements, accounts payable/receivable, filing, payroll, processed monthly electric bills, answered phone, general typing, gave out quarters and rolled quarters for laundromat, and ran errands

Summer Youth Employment, Clerk Assistant

City of Ruby
07.1997 - 08.1997
  • Duties include monthly financial reports, annual financial statements, mailed and distributed weekly cash deposits, reconciled bank statements, accounts payable/receivable, filing, payroll, processed monthly electric bills, answered phone, general typing, gave out quarters and rolled quarters for laundromat, daily cash sheets, and ran errands

Education

High School Diploma -

Merreline A. Kangas School
Ruby, Alaska
05.1998

Leadership for Results Program -

Tanana Chiefs Conference
06.2024

Tribal Management Certificate -

UAF
05.2020

Doyon Leadership Training -

Doyon
05.2020

Certificate for Indian Country Enrollment Summit -

Falmouth Institute
06.2019

Certificate of Training for Employment Law for Tribes and Tribal Organizations -

Falmouth Institute
01.2010

Certificate for Advanced Microsoft Excel -

Rockhurst University Continuing Education Center
04.2009

Certificate for Microsoft Excel -

Rockhurst University Continuing Education Center
04.2009

Certificate for Communicating with Tact and Skill for Managers and Supervisors -

Rockhurst University Continuing Education Center
10.2008

Certificate for Management Skills for First time Supervisors -

Rockhurst University Continuing Education Center
10.2008

pre-engineering

UAF
12.2002

Skills

  • Calendar management
  • Travel coordination
  • Expense reporting
  • Document management
  • Budget monitoring
  • Customer relationship management
  • Event planning
  • Communication skills
  • Confidentiality maintenance
  • Team collaboration
  • Time management
  • Meeting coordination
  • Executive support
  • Administrative support
  • Office management
  • Strong problem solver
  • Schedule & calendar planning
  • Office administration
  • Meticulous attention to detail
  • Information confidentiality
  • Customer service
  • Interpersonal communication
  • Professional and mature
  • Meeting planning
  • Travel arrangements

Accomplishments

  • Planned tribal meetings, lunches and special events for groups of 100+ employees.
  • Prepared and distributed payroll for staff of 18 direct reports.
  • Supervised team of 18 staff members.

Timeline

Executive Assistant

Yukon River Drainage Fisheries Association
01.2025 - Current

Grants Manager

Yukon River Drainage Fisheries Association
01.2025 - Current

Independent Contractor

Ruby Tribal Council
12.2024 - 03.2025

Independent Contractor

Yukon River Drainage Fisheries Association
10.2024 - 01.2025

Bookkeeping Assistant

Ruby Tribal Council
02.2022 - 12.2024

Administrative Assistant

Ruby Tribal Council
08.2008 - 12.2024

Education/Employment Director

Ruby Tribal Council
05.2005 - 08.2008

Wildland Firefighter

Bureau of Land Management
08.2004 - 08.2016

Summer Youth Employment Supervisor

Ruby Tribal Council
07.2004 - 08.2004

Summer Youth Employment Substitute Supervisor

Ruby Tribal Council
06.2003 - 07.2003

Summer Youth Employment Supervisor

Ruby Tribal Council
06.2001 - 07.2001

Summer Youth Employment Worker

Ruby Tribal Council
06.1999 - 07.1999

Teacher Aide

Merreline A. Kangas School
01.1999 - 05.2005

Summer Youth Employment, Clerk Assistant

City of Ruby
06.1998 - 07.1998

Summer Youth Employment, Clerk Assistant

City of Ruby
07.1997 - 08.1997

Leadership for Results Program -

Tanana Chiefs Conference

Tribal Management Certificate -

UAF

Doyon Leadership Training -

Doyon

Certificate for Indian Country Enrollment Summit -

Falmouth Institute

Certificate of Training for Employment Law for Tribes and Tribal Organizations -

Falmouth Institute

Certificate for Advanced Microsoft Excel -

Rockhurst University Continuing Education Center

Certificate for Microsoft Excel -

Rockhurst University Continuing Education Center

Certificate for Communicating with Tact and Skill for Managers and Supervisors -

Rockhurst University Continuing Education Center

Certificate for Management Skills for First time Supervisors -

Rockhurst University Continuing Education Center

pre-engineering

UAF

High School Diploma -

Merreline A. Kangas School

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Alitha McCarty