ALIYAH STEELE
Houston,TX
Summary
Goal-oriented business services professional with four years of relevant experience motivated to achieve demanding targets under tight deadlines in agile environments. Proficient in collaborating with company executives to administer executive administrative support. Coachable, strong work ethic, teachable, and transparent. Experience working with executive partners to accomplish short- and long-term project goals. Managed budgets and monitored project costs. Seeking to maintain a full-time attorney recruiting position that offers professional challenges utilizing interpersonal skills, recruiting, collaboration, and an excellent teamwork office culture.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Conference Center Coordinator
Clifford Chance US LLP
08.2023 - Current
- Main contact for recruiting in the Houston office.
- Facilitates Partner candidate experiences through strategic hospitality recruiting.
- Corresponds with recruiting departments on recruiting needs for the Houston office.
- Assists with the facilitation of recruiting mid-level associates.
- Familiarizes myself with practice areas to ensure being a resource to prospective candidates.
- Coordinates and facilitates events for the Houston office.
- Works closely with the Managing Partner on project goals and deliverables.
- Works with vendors for events, travel, and operational needs.
- Coordinated schedules and timelines for events.
- Oversaw conference rooms, directed visitors, managed reservation system, answered questions and coordinated with vendors.
- Handles audio and visual set up for conference rooms.
- Handles all catering requests for meetings, conferences, and events.
- Engineers all conference center equipment.
- Manages the Houston office facilities such as; inventory, operations, and new hires.
- Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
- Reviewed event bills to confirm accuracy and approve payment.
Executive Support Team Coordinator- Contract
Husch Blackwell LLP
09.2022 - 12.2022
- Liaised between firm Partners and firm departments (recruiting, attorney development, business development, etc.) to execute practice group needs and generate new business markets to enter.
- Identified plans and resources required to meet project goals and objectives.
- Formulated weekly PowerPoints for attorneys and presented PowerPoints in meetings.
- Developed and initiated projects, managed costs, and monitored performance.
- Achieved project deadlines by coordinating with partners to manage performance.
- Orchestrated projects within strict timeframes and budget constraints by solving complex problems and working closely with executive partners.
- Scheduled and facilitated executive board conferences & firm wide events.
- Fostered positive relationships with practice group leaders and firm executives.
- Compiled CLE program summary reports for various state CLE boards annually for CLE compliance and accredited provider renewals.
- Managed travel logistics for partners firm-wide which included: booking flights, hotels, transportation, and dinner reservations.
- Processed expense reports utilizing ChromeRiver.
- Extensive calendaring such as: formulating nineteen partners' calendar cadence one year in advance utilizing Excel.
- Scheduled meetings firm wide and ensured lunches were ordered and distributed.
- Oversaw and managed nineteen executive attorney's calendars at once.
- Prepared and submitted CLE applications (internal and client-facing) to multiple jurisdictions; tracks and verifies course attendance for CLE, prepares and distributes CLE certificates of attendance.
- Supported developed, communicated, and organized CLE training and development resources.
Attorney Legal Recruiter - Contract
Kirkland & Ellis LLP
04.2022 - 08.2022
- Oversaw and assisted managing on-boarding processes and programs to successfully integrate non-lateral attorneys.
- Served as the face for the summer associates program to ensure law interns cultivated a top tier experience.
- Scheduled interviews for summer associates, Non-Lateral Attorneys, Lateral Attorneys, and Partners.
- Facilitated the summer intern program by coordinating events; booking venues, creating invite list/name tags, and booking catering services.
- Planned & coordinated summer associate events.
- Coordinated with DE&I on programs geared towards diverse recruiting and affirmative action initiatives.
- Coordinated, scheduled, and participated in candidate interviews.
- Oversaw and managed legal confidential documents.
- Ensured candidate experience was to its full professional and pleasant potential.
- Pre-screened resumes prior to sending to corporate hiring managers for consideration.
- Facilitated new employee orientations to foster positive team attitude.
- Collaborated with the marketing team on recruitment events initiatives.
- Improved office efficiency by effectively managing internal communications and correspondence.
- Oversaw personal and professional calendars for attorneys and coordinated appointments for future events.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Operated and maintained applicant tracking and candidate management systems using ViRecruit, and ViDesktop.
- Assigned attorney mentors to law interns.
- Assisted in the preparation for on-campus interviews (OCI).
- Oversaw and assisted managing on-boarding processes and programs to successfully integrate the summer law interns.
- Collaborated with law school organizations to market the firm's hiring needs for non-lateral candidates.
- Corresponded with HR on a regular for on-boarding process such as: payroll and confidential candidate information.
Office Administrator
Girls Inc, Of Greater Houston
07.2021 - 04.2022
- Recruiting/hiring initiatives for the Houston region.
- Managed the logistics of the Girls Inc. office.
- Oversaw office inventory.
- Coordinated communications, financial processing, registration, recordkeeping and other administrative functions.
- Scheduled meetings for CEO and other executive board members.
- Managed the CEO's calender.
- Coordinated marketing events such as red carpet galas, Girls Inc. events, board meetings, and meetings for the CEO.
- On-boarding and off-boarding process.
- Established workflow processes, monitored daily productivity and implemented modifications/trainings to improve overall performance of personnel.
- Collaborated with legal and compliance teams to review paperwork, obtain feedback and procure available information for new training processes.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Collaborated with the grant writing teams on sponsorship requests.
- Created expense reports, budgets, and filing systems for management team.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Handled confidential and sensitive information with discretion and tact.
- Supported HR functions with emphasis on record keeping, data entry, and general HR tasks.
- Maintained human resources information system and kept employee files up to date and accurate.
- Completed background and reference checks to facilitate hiring and onboarding of employees.
- Managed relationships with external vendors and contractors to acquire mutually benefiting contracts and successful project delivery.
Executive Administrative Assistant
Muscogee County School District
08.2019 - 05.2021
- Organized and led staff orientation programs and training to promote collaboration.
- Oversaw personnel management program within the school district and delivered training initiatives to promote development.
- Scheduled meetings, conferences and events based on priorities of executive office.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, superintendent and executive vice president.
- Coordinated events and worked on ad hoc projects.
- Updated leadership on calendar maintenance such as: meeting reminders, travel arrangements, and candidate interviews.
- Wrote reports, executive summaries and newsletters.
- Arranged corporate and office conferences for superintendents, executive boards, and principals.
- Built productive relationships with school leaders and staff at all levels through conferences, and extensive training.
- Collaborated with the superintendent on school district needs and formulated professional development initiatives.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Led staff and vendors in providing high level of service for superintendent.
- Scheduled conference rooms, prepared agendas, and maintained calendars to prepare for meetings.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
- Developed training reports and summaries for management and internal audits.
- Consulted and negotiated with various levels of management to determine training priorities and needs.
- Planned and promoted organizational changes by working with management teams to develop departmental training strategies.
Office Admin Intern- Summer Semesters
Muscogee County School District
04.2016 - 04.2019
- Extensive administrative organizational trainings on iManage, Microsoft Office Suite, ChromeRiver, HRIS, DMS, and EMS.
- Scheduled meetings, luncheons, and summer district events.
- Webinar Software training for On24.
- Conducted research to assist with routine tasks and special projects.
- Professional Development training and initiatives.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Created and updated records and files to maintain document compliance.
- Set up meetings and conference calls using EMS and Outlook.
- Sorted, opened, and routed mail and deliveries to meet business requirements.
- Assisted with organization and maintenance of office filing system for easy retrieval of information.
- Maintained confidentiality and security of sensitive information to protect privacy and security of company data.
- Sought feedback and guidance from supervisors to improve on areas of weakness.
- Scheduled meetings and appointment to prevent scheduling conflicts.
- Maintained tidy and professional office space to give positive first impression to visitors.
- Participated in software field testing to verify performance of developed projects.
Education
Bachelor of Arts - General Studies
Eastern Michigan University- ONLINE
Ypsilanti, MIMBA - Business Administration And Management
Southern New Hampshire University- ONLINE
07.2024
Skills
- Attorney Recruiting
- Executive Level Administrative Duties
- Project Development & Management
- Microsoft Office Suite
- Organization
- Calendar Management
- Managing Multiple Projects
- Excellent Interpersonal Communication
- Planning and Coordination
- Applicant Tracking Systems
- DMS, EMS, iManage, ChromeRiver, HRIS, ViDesktop, ViRecruit
- Expense Report Processing
Certification
- Entrepreneurship in Emerging Economies, Harvard University - August, 2020
Timeline
Conference Center Coordinator
Clifford Chance US LLP
08.2023 - Current
Executive Support Team Coordinator- Contract
Husch Blackwell LLP
09.2022 - 12.2022
Attorney Legal Recruiter - Contract
Kirkland & Ellis LLP
04.2022 - 08.2022
Office Administrator
Girls Inc, Of Greater Houston
07.2021 - 04.2022
Executive Administrative Assistant
Muscogee County School District
08.2019 - 05.2021
Office Admin Intern- Summer Semesters
Muscogee County School District
04.2016 - 04.2019
Bachelor of Arts - General Studies
Eastern Michigan University- ONLINE
MBA - Business Administration And Management
Southern New Hampshire University- ONLINE
- Entrepreneurship in Emerging Economies, Harvard University - August, 2020
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