Alkini Brown
Marietta,GA
Summary
Dynamic and results-oriented professional with extensive experience in organizational management and process optimization, notably at Complete Water Services, LLC. Excelled in roles requiring strong interpersonal communication and proficiency in Microsoft Office, enhancing operational efficiency and team collaboration. Demonstrated exceptional ability in accounts receivable management, achieving significant improvements in financial processes.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Administrative Assistant to President
Complete Water Services, LLC
Marietta, USA
12.2016 - Current
- Invoicing clients for operation hours, chemicals & parts/services rendered
- Collections of aged invoices (accounts receivable)
- Upkeep of all spreadsheets (automatic billing spreadsheets, AR spreadsheets, aged invoices spreadsheets, chemical/parts cost spreadsheets)
- Monitoring report submission to EPD and clients monthly, input of lab analysis and daily flow
- Collect/proof & edit contractor invoices and submit to accounting
- Purchasing/tracking chemicals
- Data Entry of timesheets for various remote employees, edit/proof 1099 contractor invoices for payment
- Ensure all new vendors W9 and/or tax exemptions are up to date & correct
Office Administrator to CFO
Thompson Company Inc.
Norcross, USA
03.2014 - 12.2016
- Prepare fee proposals, professional service agreements, work order agreements/contracts, sub-consultant agreements, contract amendments and AIA contract documents and send to clients, coordinating with Project Managers and/or Principal in Charge
- Ensure all contracts are prepared in accordance with requirements specific to particular organization/company (i.e., certain healthcare or higher education organizations require use of their own template contracts and require additional insurance)
- Management of client invoicing, maintenance of work-in-progress, application of cash receipts, collections, preparation of client statements and travel coordination, percent complete or time & expense invoicing, along with reimbursable
- Ensures that all billings and payments are in accordance with the project contract
- Ensure all documents are in place to begin construction/design (i.e., certificate of insurance, payment/performance bonds, etc.)
- Extensive travel arrangements (domestic/international) and calendar management of 5 Project Managers using Microsoft Outlook
- Maintain up-to-date billing system
- Follow up on, collect and allocate payments
- Carry out billing, collection and reporting activities according to specific deadlines
- Perform account reconciliations
- Monitor customer account details for non-payments, delayed payments and other irregularities
- Research and resolve payment discrepancies
- Generate age analysis
- Review AR aging to ensure compliance
- Maintain accounts receivable customer files and records
- Follow established procedures for processing receipts, cash etc
- Investigate and resolve customer queries
- Process adjustments
- Develop a recovery system and initiate collection efforts
- Communicate with customers via phone, email, mail or personally, Assist with month-end closing
- Collect data and prepare monthly metrics
Contract Administrator to Project Manager/CFO
TME, Inc.
Little Rock, USA
08.2013 - 02.2014
- Prepare fee proposals, professional service agreements, work orders, master agreements, sub consultant agreements, contract amendments and AIA contract documents and send to clients, coordinating with Project Managers and/or Managing Principals
- Ensure all contracts are prepared in accordance with requirements specific to particular organization/company (i.e., certain healthcare or higher education organizations require use of their own template contracts and require additional insurance)
- Monitor contract status; correspond directly with clients and coordinate execution of all contracts
- Assign project numbers and set up in Ajera software
- Update status on all projects and run monthly contract status report to review with Managing Principal of Finance
- Coordinate with billing staff on all projects to ensure accurate project billing
- Update master contract documents including letter agreements, hourly rate schedules, scopes of work for all services, etc
Operations Assistant to President
Powers of Arkansas
N. Little Rock, USA
07.2010 - 07.2012
- Provided administrative support to Vice President of Operations
- Received awarded job files from sales
- Analyzed summary sheets against estimates and contracts
- Completed contract data for the summary sheets; compiled all associated data (i.e
- Prevailing wage documents and customer information Certificates of Insurance)
- Project Management/Contracts: submitted data and obtained Payment & Performance bonds and Certificates of Insurance
- Obtained contract signatures, returned contracts to customers, scanned contracts to appropriate files, obtained data from the Startup/Commissioning group for warranties
- Provided clerical assistance with proposals, letters and spreadsheets for the Operations staff
- Made travel arrangements and prepared itineraries for the Operations staff
- Scheduled the training room, as needed, for the Operations staff, arranged for training materials, meals, etc
- Maintained/updated company server
Education
Accounts Payable Certification -
Georgia State University
07-2024
bachelor’s degree -
University of Arkansas at Little Rock
Skills
- Organizational Management
- Professional Ethics
- Strong Interpersonal Communication
- Operational Planning
- Process Optimization
- Ability to Adjust Quickly
- Collaborative Team Member
- Multi-tasker
- Consistent Reliability
- Strong Time Management
- Proficient in Ajera Software
- Deltek Vision Proficiency
- Accounts Receivable Management
- Account Receivables Management
- Procurement Management
- Time Tracking Oversight
- 1099 Invoice Processing
- Certificates Of Insurance Management
- Bond Compliance Knowledge
- Proficient in Microsoft Office
- Certified Accounts Payable Professional
- Certified Notary Public
References
Professional references provided upon request.
Certification
- Accounts Payable Certification with Microsoft Excel - Awarded July 2024
Timeline
Administrative Assistant to President
Complete Water Services, LLC
12.2016 - Current
Office Administrator to CFO
Thompson Company Inc.
03.2014 - 12.2016
Contract Administrator to Project Manager/CFO
TME, Inc.
08.2013 - 02.2014
Operations Assistant to President
Powers of Arkansas
07.2010 - 07.2012
Accounts Payable Certification -
Georgia State University
bachelor’s degree -
University of Arkansas at Little Rock
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