Allison Martinez
Summary
Detail-oriented and versatile administrative professional with extensive experience in organizational support, project coordination, and executive-level assistance. Skilled in managing office operations, scheduling, bookkeeping, and providing comprehensive administrative services across various industries. Known for developing efficient processes that reduce redundancy and improve workflow. Proven ability to manage multiple priorities, maintain records, and contribute to business development while ensuring high levels of customer satisfaction. Adept at developing processes that decrease redundancy and improve efficiency to achieve organizational objectives.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Administrator
Acacia Heritage Consulting
01.2023 - Current
- Perform bookkeeping, track expenses, and generate financial reports.
- Coordinate scheduling and maintain the company calendar, ensuring meetings and appointments run smoothly.
- Implement new office processes that have reduced labor costs and improved operational efficiency.
- Handle accounts payable/receivable, collections, and basic payroll functions.
- Manage employee onboarding, including coordinating equipment, orientation, and training.
- Maintain electronic and physical filing systems, ensuring accurate records.
- Serve as the primary point of contact for all administrative service vendors, managing vendor relations.
- Develop marketing materials and assist with business development initiatives.
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Maintained personnel records and updated internal databases to support document management.
Accounting, Bookkeeping, Administrative Support
US Litigation Support Services
06.2022 - 12.2022
- Processed vendor payments and created invoices, ensuring timely payments.
- Provided client and vendor support and managed day-to-day data entry.
- Supported accounts payable/receivable functions, ensuring accurate and up-to-date records.
Assistant Bookkeeper/Administrative Assistant
Phil Kogak Accounting, Bookkeeping & Tax Services
01.2015 - 03.2020
- Managed multiple client accounts, including invoice processing and bank reconciliations.
- Supported clients through phone and email communications, addressing inquiries and issues.
- Reconciled financial data to maintain accurate account balances and support compliance with established accounting practices.
- Maintained accurate client files and performed data entry and accounts payable/receivable duties.
Education
Bachelor of Arts (B.A.) - Organizational Management
Point Loma Nazarene University
San Diego, CA06-2021
Associate of Arts (A.A.) - Business
Grossmont College
El Cajon, CA06-2019
Associates of Arts (A.O.S.) - Culinary Arts
Le Cordon Bleu of Los Angeles
Pasadena, CA04-2003
Skills
- Administrative Support
- Schedule and Calendar Management
- Data Entry & Record Management
- Customer Service Excellence
- Bookkeeping & Financial Administration
- Vendor & Client Coordination
Certification
- Certified Notary Public
- Certified Quickbooks Online
- Bookkeeping Basics/Coursera Certified
- Human Resources/Training and Certification In Progress
PREVIOUS WORK HISTORY
- Coronado Island Marriott | Senior Sales Coordinator | Coronado, CA
- Hilton Hotel Woodland Hills | Catering Coordinator | Woodland Hills, CA
- Law Offices of Reid L. Steinfeld | Administrative Assistant | Calabasas, CA
- Intercare Insurance Services | Administrative Assistant | Irvine, CA
Timeline
Administrator
Acacia Heritage Consulting
01.2023 - Current
Accounting, Bookkeeping, Administrative Support
US Litigation Support Services
06.2022 - 12.2022
Assistant Bookkeeper/Administrative Assistant
Phil Kogak Accounting, Bookkeeping & Tax Services
01.2015 - 03.2020
Bachelor of Arts (B.A.) - Organizational Management
Point Loma Nazarene University
Associate of Arts (A.A.) - Business
Grossmont College
Associates of Arts (A.O.S.) - Culinary Arts
Le Cordon Bleu of Los Angeles
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