Allison Schwan
San Jose,CA
Summary
Qualified Human Resources Representative with 5+ years of experience supporting HR departmental activities through hands-on approach, team collaboration and relationship building. Versatile professional when facilitating recruitment, hiring, benefits administration, compliance, worker's compensation, and recordkeeping. Knowledgeable in HRIS, ATS, Payroll software, and office software such as Excel.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Human Resources Generalist
Takara Bio USA
San Jose, CA
03.2022 - Current
- Conducted new hire orientation sessions and onboarding activities to ensure successful transition into the organization.
- Developed and maintained job descriptions, performance evaluation forms, employee handbooks, and other HR related documents.
- Assisted with recruitment efforts by sourcing candidates through various channels such as LinkedIn.
- Performed data entry of employee information in HRIS system for accurate record keeping.
- Investigated employee complaints or grievances related to workplace issues or violations of policy.
- Evaluated job applications received from potential candidates against established criteria for job qualifications.
- Prepared reports related to personnel activity such as turnover rate or hiring process metrics.
- Participated in career fairs or recruiting events at local colleges and universities for talent acquisition purposes.
- Facilitated delivery of HR services by establishing and maintaining positive relationships with teams and leadership across organization.
- Conducted background checks and employment verification.
- Created and modified job descriptions within all departments.
- Audited job postings for old, pending, on-hold and draft positions.
- Transmitted enrollment, termination and alteration information to vendors within established timeframes to keep changes up-to-date.
- Assisted customer service with inbound and outbound calls regarding human resources inquiries.
- Designed new employee packages and sent out via mail and e-mail.
- Processed salary changes stemming from merit increases, promotions, bonuses and pay adjustments.
- Maintained records of payroll forms, leave notifications, employee files, benefits information and workers' compensation files.
- Managed payroll processing functions including timekeeping records, deductions and tax withholding calculations.
Human Resources Representative
Intevac
Santa Clara, CA
10.2018 - 03.2022
- Scheduled training events and informed participants of details.
- Prepared data and produced various reports using HRIS system.
- Planned outreach and recruitment activities to acquire qualified talent.
- Supported employees with benefits enrollments by guiding process and answering questions.
- Planned and conducted onboarding and new hire orientation for all employees.
- Organized onboarding activities for newly hired employees.
- Guided department managers on hiring practices, salary ranges, and position request forms.
- Created/implemented the Mentorship Program for Interns and New College Graduates and created/implemented the Buddy Program for all new hires.
- Assessed and filtered resumes from potential job candidates to identify qualified individuals.
- Liaised with HR management to devise and update policies based on changing industry and social trends.
- Enforced compliance with federal, state and local employment regulations and laws from EEO to ADA.
- Assessed organization's policies, making suggestions to improve work productivity, team collaboration, recruiting and hiring initiatives.
- Strategized long-term business needs by driving employee feedback for process improvements.
Executive Assistant
Intevac
Santa Clara, CA
03.2017 - 10.2018
- Managed daily financial tasks such as invoices, reports and proposals.
- Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
- Restocked office and break room supplies to maximize team productivity.
- Oversaw executive schedules for team of company leaders.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
- Maintained office supplies inventory by checking stock and ordering new supplies as needed.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Scheduled training events and informed participants of details
- Assisted with outreach and recruitment activities to acquire qualified talent.
- Record keeping and filing confidential documents for the HR department.
- Managed companies onsite cafe.
Administrative Assistant
Bluescape
San Carlos, CA
08.2015 - 03.2017
- Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
- Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Maintained inventory in supply closet to prevent shortages.
- Arranged travel and hotel accommodations for international and domestic business meetings and trips.
- Directed customer communication to appropriate department personnel.
- Controlled building access by supplying key cards to employees and visitors.
- Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
- Prepared packages for shipment by generating packing slips and setting up courier deliveries.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
- Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
- Assisted with outreach and recruitment activities to acquire qualified talent.
- Record keeping and filing confidential documents for the HR department.
Education
Bachelor of Science - Advertising
San Jose State University
San Jose, CASkills
- Personnel recruitment
- HRIS/ATS applications proficient
- Personnel engagement
- Customer relations
- Project management
- Project Planning
- Talent acquisition
- HR policy/procedure development
- Affirmative Action
- Microsoft Office Suite
- Confidential document control
- Employee relations
- Data evaluation
- Vendor relations
- Staff training and development
- Data Entry
- Employment Verification
- Payroll Processing
- Timecard Management
- Payroll Management
- Multi-State Payroll
Certification
- SHRM-CP Certificate
Timeline
Human Resources Generalist
Takara Bio USA
03.2022 - Current
Human Resources Representative
Intevac
10.2018 - 03.2022
Executive Assistant
Intevac
03.2017 - 10.2018
Administrative Assistant
Bluescape
08.2015 - 03.2017
Bachelor of Science - Advertising
San Jose State University
- SHRM-CP Certificate
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