Summary
Overview
Work History
Education
Skills
Timeline
Generic
Allison Shannon

Allison Shannon

Surprise,AZ

Summary

Experienced and proactive Administrative Assistant with over 7 years of progressive experience supporting senior leaders and teams. Highly skilled in managing complex calendars, travel coordination, project support, and creating executive-level presentations. Known for being detail-oriented, solutions-driven, and trusted with sensitive information. Thrives in fast-paced environments and brings a strong sense of ownership and initiative to every task.

Overview

10
10
years of professional experience

Work History

Administrative Assistant (Remote)

Bella Bridal Beauty
04.2022 - Current
  • Coordinate and schedule 400+ annual weddings and trial appointments, maintaining accuracy and efficiency under tight deadlines.
  • Serve as the central liaison between Owner, 45 Stylists, and clients, ensuring smooth communication and service delivery.
  • Design and deliver internal PowerPoint presentations, enhancing visibility into business updates and goals.
  • Manage company website updates and communication, keeping digital presence current.
  • Organize complex travel arrangements for multi-city wedding teams; ensure seamless logistics and adherence to budget.
  • Process invoices and client payments; maintain accurate financial records.
  • Support multi-site operations across Chicago and Phoenix, including team oversight and salon lease administration.
  • Improved team communication by standardizing meeting agendas and follow-up action items.

Communications Manager (Remote)

Accounting Principals and Special Counsel
09.2019 - 04.2022
  • Supported executive leadership with project execution, communications, and administrative operations.
  • Managed communications with 180+ vendors and consultants, maintaining high engagement and response rates.
  • Executed weekly mail merges and analyzed large data sets for accurate and timely reporting.
  • Created executive-ready materials including mass emails, reports, and newsletters.
  • Audited and processed employee timecards for compliance with wage laws and labor contracts.

EDI Specialist

WebPT
10.2016 - 09.2019
  • Managed insurance claim denials and resubmissions using Capario clearinghouse.
  • Onboarded providers and insurers in RevFlow, ensuring 100% data accuracy.
  • Resolved 60+ incoming calls daily related to claim issues and account discrepancies.
  • Reconciled billing and patient records with strict adherence to HIPAA regulations.

Procedure Scheduler/Administrative Assistant

Pain Consultants of Arizona
02.2015 - 09.2016
  • Scheduled appointments across multiple locations and physicians, optimizing patient flow.
  • Collected payments and maintained billing records while ensuring HIPAA compliance.
  • Managed confidential data entry and administrative documentation.

Education

Certificate - Medical Coding & Billing

Carrington College
Phoenix, AZ

High School Diploma - undefined

Horizon High School
Scottsdale, AZ

Skills

  • Executive Calendar & Email Management
  • Travel & Expense Coordination
  • Microsoft Office Suite (Advanced Excel, PowerPoint, Word, Outlook)
  • Data Management & Reporting
  • Project & Vendor Coordination
  • Mail Merge & Mass Communications
  • Document Control & Timesheet Auditing
  • Cross-Functional Communication
  • Organizational Chart Maintenance
  • Event & Meeting Planning

Timeline

Administrative Assistant (Remote)

Bella Bridal Beauty
04.2022 - Current

Communications Manager (Remote)

Accounting Principals and Special Counsel
09.2019 - 04.2022

EDI Specialist

WebPT
10.2016 - 09.2019

Procedure Scheduler/Administrative Assistant

Pain Consultants of Arizona
02.2015 - 09.2016

High School Diploma - undefined

Horizon High School

Certificate - Medical Coding & Billing

Carrington College

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