ALLISON TAYLOR
San Jose
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude and a willingness to take on added responsibilities to meet team goals.
Overview
7
7
years of professional experience
Work History
Legal Assistant / Personal Assistant
WealthPLAN, PC
05.2021 - Current
- Managed a high-volume workload while drafting and proofreading a wide range of legal documents, ensuring accuracy and compliance with legal standards.
- Maintained financial logs and processed vendor payments, keeping office accounts up to date.
- Handled office scheduling and ensured that all deadlines and important procedures were met in a timely manner.
- Assisted the principal attorney with travel arrangements, calendar management, and office operations.
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
- Obtained notary license, providing additional client services and legal support.
- Coordinated internal communications and managed correspondence with clients and external vendors.
- Improved communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
Administrative Assistant / Personal Assistant
Chico Creek Counseling
01.2019 - 04.2021
- Managed scheduling for 30+ clinicians, coordinating 150+ daily appointments and ensuring smooth office operations.
- Created onboarding handbooks for new administrative staff, assisting in training and development.
- Led efforts to modernize the company's online presence, building a website and managing social media accounts.
- Worked with the CEO to manage Google AdWords campaigns, optimizing digital marketing strategies.
- Assisted the clinical director with travel planning for conferences and supported the hiring process.
- Managed office operations during the COVID-19 pandemic, ensuring adherence to safety protocols and client/clinician safety.
- Project-managed internal events for 30+ attendees, overseeing vendor coordination, event setup, and alignment with company goals.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Administrative Assistant
Hignell, Inc.
01.2020 - 04.2021
- Supported data entry for 15+ homeowner associations, maintaining communication with over 300 homeowners.
- Streamlined office operations by digitizing and organizing all company records, improving access to important documents and enhancing workflow efficiency.
- Provided general administrative support, assisting with day-to-day office operations and ensuring smooth communication between teams.
- Assisted coworkers and staff members with additional special tasks on daily basis.
- Enhanced office environment, organizing spaces for better workflow and employee comfort.
Apartment Manager
Chico Area Realty
01.2018 - 06.2020
- Conducted routine inspections for 16 apartment units, ensuring compliance with property safety guidelines.
- Addressed tenant concerns and coordinated maintenance requests, ensuring timely resolution of issues.
- Facilitated move-in and move-out processes, coordinating dates and preparing apartments for new tenants.
- Developed property listings and led apartment tours, successfully attracting new tenants.
- Managed tenant communications, ensuring a positive tenant experience and maintaining high occupancy rates.
- Managed property financial records by collecting rent from 48 tenants and reconciling monthly accounts payable and receivable.
- Managed lease renewals process efficiently while negotiating optimal terms for both landlord and tenants.
Education
Bachelor of Arts - History
California State University, Chico
Chico, CA12-2020
Associate of Arts - History
Butte College
Oroville, CA12-2018
Skills
- Customer Service
- Event Planning
- Calendar Management
- Phone Etiquette
- Leadership
- Management
- Adaptability
- Communication
- Organization
- HIPAA Regulations
- Microsoft Office
- Google Suite
- Microsoft 365
- Notary
- Slack
- Canva
Timeline
Legal Assistant / Personal Assistant
WealthPLAN, PC
05.2021 - Current
Administrative Assistant
Hignell, Inc.
01.2020 - 04.2021
Administrative Assistant / Personal Assistant
Chico Creek Counseling
01.2019 - 04.2021
Apartment Manager
Chico Area Realty
01.2018 - 06.2020
Bachelor of Arts - History
California State University, Chico
Associate of Arts - History
Butte College
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