Allison Vazquez

• Supervised accounting assistants and administrative staff, ensuring timely and accurate completion of daily client settlement closeouts and disbursement operations.
• Directed month-end and client settlement closeouts, journal entries, and disbursements to ensure accuracy of seven-figure monthly revenue, and 160+ closeouts monthly.
• Developed and implemented a new accounting system and reporting processes, streamlining workflows, improving accuracy, and enhancing team productivity.
• Oversaw client and provider payment processes, including checks, ACH, and EFT transfers, ensuring compliance, timely processing, and precise fund allocation.
• Oversaw the payment and posting of medical record invoices for the cases, ensuring accuracy in QuickBooks and proper uploading of all supporting documentation.
• Supervised the daily check deposits and processing of insurance settlement checks, coordinating attorney notifications, ensuring accurate posting and deposits in QuickBooks, including remote banking.
• Reviewed and analyzed daily financial reports, ensuring accuracy, identifying discrepancies.
• Managed & reviewed vendor and contractor invoices for sister marketing company, processed payments, and maintaining accurate expense records.
• Resolved post-settlement payment issues for providers missed during settlement, ensuring accurate and timely disbursement.
• Maintained general ledger accuracy, posting journal entries, assisting and performing account reconciliations.
• Facilitated cross-departmental communication among case managers, attorneys, and medical records teams, enhancing workflow efficiency and interdepartmental collaboration.
• Notarized legal documentation required for firm records and client disbursements.
• Supported firm administrator with special projects and additional duties, providing strategic accounting guidance and operational oversight.
• Managed daily banking operations, processing Positive Pay, transferring funds between accounts, and ensuring accurate cash flow for daily operations.
• Provided guidance to attorneys on settlement closeout procedures, ensuring compliance and timely completion of disbursements.

Accounting Responsibilities:

• Managed accounts payable for vendors and utilities, ensuring timely and accurate payments each month.
• Entered invoices, checks, and payments into QuickBooks and internal accounting systems, maintaining accurate financial records.
• Assisted finance department with billing, extended warranty and GAP cancellations, and loan payoff processing.
• Monitored floorplans, curtailments, payoffs, and first customer payments, ensuring compliance and accuracy of vehicle financing transactions.
• Updated vehicle costs in accounting and dealership management software (Frazer), overseeing payments for all vehicle purchases.
• Checked bank accounts, money flow, and credit lines for accuracy and proper fund management.
• Supported the controller in inventory schedule maintenance, floorplan audits, title management, and employee time sheet verification.

Administrative & Operations Responsibilities:

• Supervised and processed all tag and title transactions, in-state and out-of-state, using CVR software and other dealership systems.
• Notarized titles, POAs, and repossession documents, ensuring compliance with Gwinnett County and state laws.
• Organized files, developed spreadsheets for title management, auto loan payoffs, and post-sale inspections.
• Managed vehicle transportation, ensuring timely delivery to the dealership and auctions via central dispatch.
• Maintained online registry databases and coordinated with auctions, Dealshield, and other vendors.

• Monitored all calls for the Meadowcreek cluster, responding to parents, schools, and staff with accurate transportation and student information.
• Maintained office security by following procedures, monitoring logbooks, and documenting incidents.
• Addressed irregularities and safety concerns, implementing protocols for missing children and resolving transportation issues.
• Provided administrative and clerical support, including scheduling appointments, preparing case materials, and managing messages for supervisors.
• Documented and communicated operational updates, supporting smooth daily transportation operations and problem resolution.

• Responsible for customer service and sales requiring excellent communication skills and a proficiency for developing relationships with new and existing customers.
• Working knowledge of all company merchandise.
• The capability to accurately and comfortably measure a customer while simultaneously giving the customer an understanding of the process and results.
• Maintained knowledge of current sales and promotions, policies regarding payment and exchanges and security practices.
• Engage with customers in a sincere and friendly manner.
• Build relationships with customers to increase likelihood of repeated business.
• Contributed to team success by exceeding team sales goals
• Made it to the top 5 list of sale the store