Summary
Overview
Work History
Education
Skills
Timeline
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Ally Babcock

Oklahoma City,OK

Summary

Office professional with solid background in administrative functions and office management. Adept at ensuring smooth operations and providing exceptional support to team members. Highly reliable with focus on teamwork and adaptability, excelling in both collaborative and dynamic environments.

Overview

4
4
years of professional experience

Work History

Office Associate

Mission Construction
04.2024 - Current
  • Provided clerical support to company employees by copying, faxing, and filing documents.
  • Responded to inquiries from callers seeking information.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Maintained accurate filing systems, reducing document retrieval times and enhancing overall organization.
  • Developed and maintained spreadsheets in [Software] to track and chart information such as [Type] and [Type].
  • Completed clerical tasks such as filing, copying, and distributing mail.
  • Handled sensitive information with discretion, ensuring confidentiality and maintaining trust within the office.
  • Collaborated inter-departmentally to assist with workflow and gather reports and data.
  • Ensured timely completion of projects by effectively prioritizing tasks and delegating responsibilities when necessary.
  • Enhanced workflow through the implementation of effective document management systems, leading to reduced processing times for paperwork.
  • Prepared detailed reports, presenting data clearly and concisely for upper management''s review.
  • Kept business, customer, and financial records current and accurate to stay on top of changing information and avoid lost data.
  • Completed daily logs for management review.

Administrative Assistant

Oklahoma City Dream Center
07.2021 - 08.2023
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.

Education

High School Diploma -

West Moore Highschool
Oklahoma City, OK
05-2024

Skills

  • File organization
  • Reception duties
  • Data entry
  • Data entry expertise
  • Paperwork processing
  • Document management
  • Meeting scheduling
  • Spreadsheet creation
  • Calendar management
  • Document control
  • Operations support
  • Multi-line telephone management
  • Administrative assistance
  • Mail distribution
  • Positive attitude
  • Customer service
  • Verbal communication
  • Office administration
  • Organizing and categorizing
  • Professional and mature
  • Office management
  • Appointment scheduling
  • Client interaction
  • Front office management
  • Quality assurance
  • Administrative support

Timeline

Office Associate

Mission Construction
04.2024 - Current

Administrative Assistant

Oklahoma City Dream Center
07.2021 - 08.2023

High School Diploma -

West Moore Highschool

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Ally Babcock