Allyson Gonsalves
Billerica,MA
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
19
19
years of professional experience
Work History
Executive Assistant, Medical Affairs
Apellis
Waltham, MA
11.2020 - 09.2023
- Supported SVP of Medical Affairs with: Travel Assistance (US and International), Extensive Calendar Management, Process CDAs, SOWs and process POs for payment to vendors, Expense Reporting, Plan and execute internal and external meetings, Catering, Onboarding new employees, Organizational charts, Interim support for the CMO (6 months), Support for SVPs direct reports with ad hoc projects
Sr. Administrative Assistant
Alkermes
Waltham, MA
08.2018 - 11.2020
- Supported VP of Marketing, 2 Sr Directors and 5 Directors with: Travel Assistance (US and International), Extensive Calendar Management, Prepare and assist with documents for Sunshine Act reporting, Assist with Speaker Trainings and Ad Boards, Process CDAs, SOWs and process POs for payment to vendors, Expense Reporting, Plan and execute internal and external meetings, Catering
Executive Assistant
TESARO
Waltham, MA
01.2018 - 07.2018
- Supported the SVP of Medical Affairs, Global Clinical Development and Sr Directors within the team with: Travel Assistance (US and International), Extensive Calendar Management, Planning and Executing Meetings both internal and external, Expense Reporting, CDAs, Contracts and SOWs, Ad Hoc projects as needed
Sr. Administrative Assistant
Shire
Lexington, MA
01.2016 - 06.2017
- Supported the Vice President of Rare Diseases Sales & Marketing and the team with: Travel Assistance (US and International), Extensive Calendar Management, Planning and Executing Meetings both internal and external, Expense Reporting, CDAs, Contracts and SOWs, Ad Hoc projects as needed
Commercial Administrator
Dyax Corp.
Burlington, MA
01.2015 - 01.2016
- Supported the Vice President of Sales & Marketing, Vice President of Patient Engagement & Support, Sr
- Director, Payer & Trade Strategy and Director of Commercial Insights & Analytics with: Management of event planning process and field coordination (site selection, contract negotiations, hotel reservations, flight arrangements, transportation, prepare meeting materials, classroom setup, etc.) for district and regional plan of action meetings, national sales meetings, medical conferences and other meetings as needed, Travel Assistance, Expense Reporting, Purchase Orders and Contracts, Presentation Development, Display and Sponsorship Coordination
Executive Assistant, International Quality Systems and Regulatory Coordination
Fresenius Medical Care
Waltham, MA
03.2013 - 01.2015
- Supported the Senior Vice President of International Quality Systems and Regulatory Coordination and his direct reports with: Extensive Travel Assistance (US and International), Obtaining Visa’s for International Travel, Calendar Management, Planning and Executing Meetings both Internal and External, Expense Reporting Adhering to Company Policies and Procedures, Redesign and Update the International SharePoint Site
Executive Assistant, Manufacturing & Operations
Lantheus Medical Imaging
Billerica, MA
03.2012 - 06.2012
- Supported the Vice President of Manufacturing & Operations and his direct reports with: Travel Assistance (US and International), Extensive Calendar Management, Planning and Executing Meetings both internal and external, Expense Reporting
Executive Assistant for the Chief Commercial Officer
AVEO Pharmaceuticals
Cambridge, MA
05.2008 - 11.2011
- Supported the Chief Commercial Officer and his direct reports with: Travel Assistance (US and International), Extensive Calendar Management, Expense Reporting, Meeting Minutes, Office Management (interfacing with vendors, maintaining and ordering stock levels of office supplies, maintaining office equipment)
Executive Assistant, Sales
AMAG Pharmaceuticals
Lexington, MA
03.2005 - 02.2008
- Supported the Vice President of Sales, Sales Training and Business Unit Directors with: Management of event planning process and field coordination (site selection, contract negotiations, hotel reservations, flight arrangements, transportation, prepared meeting materials, classroom setup, etc) for sales training events, district and regional plan of action meetings, national sales meetings, incentive trips and other meetings as needed, Travel Assistance, Expense Reporting, Presentation Development, Field Fleet Program, Display and Sponsorship Coordination
Administrative Assistant
03.2005 - 02.2008
- Provided direct support to the Vice President of Sales, Regional Sales Directors, District Sales Managers, Sales Training and Sales Operations, Coordinated and supported all functions relating to the needs of the respective departments
Sales Coordinator
Oscient Pharmaceuticals
Waltham, MA
05.2004 - 03.2005
- Provided direct support to the Vice President of Sales, Regional Sales Directors, District Sales Managers, Sales Training and Sales Operations with: Management of event planning process and field coordination (site selection, contract negotiations, hotel reservations, flight arrangements, transportation, prepared meeting materials, classroom setup, etc) for sales training events, district and regional plan of action meetings, national sales meetings, incentive trips, and other meetings as needed, Travel Assistance, Expense Reporting, Presentation Development, Field Fleet Program
Education
Some College (No Degree) - Meetings And Events Management
Northeastern
Boston, MASkills
- MS Office
- Concur
- SAP
- Compliance Wire (LMS)
- Workday
- Video Conferencing
- Meetings and Events Management
- Staff Management
- Scheduling
- Project Oversight
- Invoice Processing
- Expense Reporting
- Office Management
- Meeting planning
- Resourceful
- Calendar Management
- Information confidentiality
- Travel Coordination
- Executive Support
- Self-starter
- Professional and mature
Professional Development
Northeastern University, Boston, MA, Meeting and Events Management Program
Timeline
Executive Assistant, Medical Affairs
Apellis
11.2020 - 09.2023
Sr. Administrative Assistant
Alkermes
08.2018 - 11.2020
Executive Assistant
TESARO
01.2018 - 07.2018
Sr. Administrative Assistant
Shire
01.2016 - 06.2017
Commercial Administrator
Dyax Corp.
01.2015 - 01.2016
Executive Assistant, International Quality Systems and Regulatory Coordination
Fresenius Medical Care
03.2013 - 01.2015
Executive Assistant, Manufacturing & Operations
Lantheus Medical Imaging
03.2012 - 06.2012
Executive Assistant for the Chief Commercial Officer
AVEO Pharmaceuticals
05.2008 - 11.2011
Executive Assistant, Sales
AMAG Pharmaceuticals
03.2005 - 02.2008
Administrative Assistant
03.2005 - 02.2008
Sales Coordinator
Oscient Pharmaceuticals
05.2004 - 03.2005
Some College (No Degree) - Meetings And Events Management
Northeastern
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