Animals, Travel, Music, History, Nature
Allyson Ragsdale
Administration Assistant
Arlington,TX
Summary
Experienced with many years of productive contributions in doing research, data entry, internal communications and relationships.
I am seeking a remote part -time position at this particular time.
Overview
3
3
years of post-secondary education
10
10
years of professional experience
Work History
ADMINISTRATIVE ASST fOR JUSTIN DIVISION
JUSTIN BRANDS INC
Fort Worth, TX
04.2016 - 01.2017
- JUSTIN BOOTS DIVISION ASSISTANT TO JUSTIN VICE PRESIDENT This position requires many hats.
- I run reports from SAP weekly and others and needed.
- I receive paperwork from national sales representatives that live all over the US within their territories including setting up new accounts and requirements to get those set up with all departments involved.
- I keep up with executive credit cards and expenses and reconcile monthly with bank and get required signatures and the reports to turn into our credit department on time.
- I make a monthly report with boot photos of closeout/promo sheets to distribute to our sales team and representatives.
- I get daily emails to help with sales reps or other departments on questions, accounts and anything else that may come up.
- I help get them paperwork before they attend boot shows, rodeos, promotional events as well as coordinating supplies needed for them to arrive at the venues before the events as needed.
- Order in meals for visitors and meetings into our showroom for catering when necessary.
- Write up credit/debits to turn into the accounting department to process.
- Order boot samples for all national reps with each line release and order a pair shipped to each account representatives home.
- Organize binders and supplies for sales meetings or visitor meetings.
- Any other tasks that come to my desk daily.
- Process return numbers for sales reps to return boots and get credit on correct account.
- Mail outs, letters, flyers, anything requested by managers to support them.
- Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Performed research to collect and record data.
- Offered office-wide software support and including troubleshooting issues and optimizing usage.
- Processed invoices and expenses with accounting to facilitate on-time payment.
- Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
- Created PowerPoint presentations for business development purposes.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for team of professional sales account managers
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Monitored schedule for Justin Brand Managers work calendar and scheduled appointments, meetings and travel.
ADMINISTRATIVE ASSISTANT fOR SALES
AERO GLEN AEROSPACE
GRAPEVINE, TX
08.2014 - 06.2016
- Supported 4 Account Managers.
- Keyed all sales orders with accuracy and attention to detail.
- Ran a variety of reports and to work open order reports to determine if parts need to be ordered and will be on time.
- Expedited if needed with supply vendor.
- Kept account managers aware if there were issues with orders or purchasing.
- Booked and picked correct parts for each order and got pick tickets out to the warehouse for processing.
- I had a sense of urgency when needed and multi-tasking and prioritizing as necessary on daily basis.
- Update customers on their orders and shipping information when needed.
- Heavy e1mail traffic and tracking of parts into our warehouse for our orders.
- Use customer portals to obtain orders and accept them after account manager reviews them for approval., I ran and worked internal reports for the accounts my desk was assigned while assisting an account manager.
- The account I was assigned to was Lockheed Martin.
- I also received reports from Lockheed Martin to provide status update for their programs to schedule incoming parts.
- I had access to Lockheed's internal system P2P where I would print our new and revised Purchase Orders from them.
- That is where I also updated status on the orders for them to have visibility.
- Set up and worked spreadsheets for customer orders and internal uses.
- I sent out Requests for Quotes (RFQ) to suppliers for the aerospace parts and once pricing came back, loaded those into our internal system for the salesperson to prepare a purchase order.
- I then, sent out that purchase orders and did all follow-up regarding those orders.
- I had to ensure we were able to get the required paperwork/certs needed per Lockheed part and drawing requirements.
- Updated Lockheed Martin individuals on expediting requests and maintained good relations with them as well as our suppliers.
- Worked in Excel and our software system Pentagon.
- Interacted with all departments to expedite and get the orders out to our customers as needed.
- Helped others whenever possible. Supported the account manager selling aerospace hardware.
- Obtained pricing by sending out RFQ’s Request for Quotes, and information into system so it could then be quoted to our customer.
- When PO's were issued I keyed them in and made certain that parts were bought and transferred to appropriate warehouse for preparation for various customer accounts.
- Worked daily reports for our desk and for customers.
- Kept track of our parts and allocated needed parts to the correct customer orders.
- Invoiced all government orders through WAWF so we could be paid.
- Worked very closely with accounting to follow up on those invoices.
- Customer would send in spreadsheets for me to update status back on a weekly basis.
- Issued emails daily to make changes and update orders.
- Special reports as needed for my sales person.
- Filed all orders and worked with our warehouse, QC, to try and get orders out to customer on time in an efficient manner.
- Produced highly accurate internal and external letters and memoranda.
- Provided clerical support to company employees by copying, faxing and filing documents.
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
- Compiled reports for program leaders.
- Increased office efficiency by modernizing document organization systems and effectively implementing solutions.
- Received and routed business correspondence to correct departments and staff members.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
- Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
- Provided administrative services, including phone and email correspondence, making copies and handling incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Updated tracking spreadsheets with latest completion and tracking.
EXPEDITOR aND SALES ASSISTANT
SEY TEC
NORTH RICHLAND HILLS, TX
05.2012 - 02.2014
- Sent out RFQ for pricing and availability and keyed this information into our Pentagon system for Sales Team to have access to and quote customer.
- Lockheed Martin was my account assigned and I worked with them daily to keep abreast of parts needed, due dates, part manufacturing status, ship dates. Maintained records related to sales, returns and inventory availability.
- Conferred with Lockheed Martin to understand needs and make adjustments with vendors when we could rush orders for the production deadlines.
- Functioned as backup in areas of sales.
- Created effective organizational systems for reports, agendas, contracts and records. Ran and Set Up Open Order Reports weekly to be aware of status with our venders/suppliers on parts and let Lockheed Martin, our customer know.
- Fielded customer questions to provide information about products, availability and pricing.
- Allocated parts as they came in and passed inspections to orders.
- Provided administrative services, including phone and email correspondence, making copies and handling incoming and outgoing mail and faxes.
- Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Updated customer portal for new Purchase Orders, Revised Orders and information.
- Updated tracking system with tracking numbers information for programs.
SALES SUPPORT SPECIALIST
ANIXER PENTACON-ALIGN AEROSPACE
ARLINGTON, TX
05.2008 - 05.2012
- Learned and frequently used multiple sales systems to investigate, track and correct customers' issues.
- Support my Sales Manager with our assigned accounts in getting RFQ for parts they needed, when they needed them. I keyed in this information from vendors so the sales managers could quote price, lead times.
- Helped cultivate and maintain business relationships by professionally handling partner and customer needs.
- I ran weekly Open Order Reports to know which orders we still needed parts on and get with our Expeditors to update information for each customer.
- Retrieved New Orders to review from Customer Portals, check inventory and accept or deny those orders in the portals.
- Worked daily with Expeditors, Warehouse and Inspections departments to get orders out of the doors to our customers on time.
- Stepped in as needed to learn how to assist others
- Worked with the Government Sales Manager to process quotes, orders, and shipping via the Govt portal which required more knowledge on special documents and requirements
- Filed, Faxed, Scanned, Data Entry, and coordination with other departments and desks to get the job completed
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
- Performed general office duties, including answering multi-line phone system when needed, transfer calls.
OFFICE MANAGER
PRIME REALTOR PROPERTY MANAGEMENT LLC
ARLINGTON, TX
08.2006 - 04.2008
- Answered all incoming calls to our office.
- Meet and greet all visitors to our office for vendors and tenants
- Typed all contracts, leases, and correspondence.
- Keyed listings into NTREIS.
- Maintain all files for owners, properties, maintenance, and tenants.
- Pay all company and property invoices.
- Prepare all bank deposits from rents paid
- Log all data into 2 separate software databases as well as document each file for owner, property, tenant
- Order all office supplies
- Make monthly EFTPS deposits online and also regular office type duties such as copy, file, FAX, email and assist with whatever else needed to be done.
- Accept Rents from tenants in office and send payments to all contractors.
- Took all tenant apartment issues and called our vendors to repair them
- Spoke to and sent all Property Owners monthly checks and statements
- Coordinated with Real Estate Agents to show properties and then pay them commissions
Education
High School Diploma -
Arlington High School
Arlington, TX 08.1979 - 05.1982
Bachelor of Arts - GENERAL
The University of Texas At Arlington
Arlington, TXSkills
Spreadsheet management
Office administration
Process optimization
Database Management
Travel planning
Recordkeeping
Filing and data archiving
Mail distribution
Time management
Customer and client relations
Internal communications
Administrative support
Relationship building
Office management
Interests
Genealogy
I love learning about my family history and the search is the best part. Like solving a crime or finding a piece of a puzzle. It has sparked my interest in History in doing this being able to tie specific family to specific events and places in history. I never knew I had a large family once upon a time.
Timeline
ADMINISTRATIVE ASST fOR JUSTIN DIVISION
JUSTIN BRANDS INC
04.2016 - 01.2017
ADMINISTRATIVE ASSISTANT fOR SALES
AERO GLEN AEROSPACE
08.2014 - 06.2016
EXPEDITOR aND SALES ASSISTANT
SEY TEC
05.2012 - 02.2014
SALES SUPPORT SPECIALIST
ANIXER PENTACON-ALIGN AEROSPACE
05.2008 - 05.2012
OFFICE MANAGER
PRIME REALTOR PROPERTY MANAGEMENT LLC
08.2006 - 04.2008
High School Diploma -
Arlington High School
08.1979 - 05.1982
Bachelor of Arts - GENERAL
The University of Texas At Arlington