Alma Acosta Velazquez

Bookeeper and Office Administrator

Scholls Farm and Nursery dba Twin Oaks Nursery

Hillsboro, OR

06.2021 - Current

Processed financial documents, contracts, expense reports and invoices.
Used specialized accounting software to debit, credit and total accounts on computer spreadsheets and databases.
Processed invoices on a timely basis according to established procedures.
Organized and maintained filing systems, including electronic databases and records.
Maintained customer confidence and protected operations by keeping information confidential.
Performed clerical duties such as photocopying, faxing and scanning documents.
Greeted visitors warmly, handled inquiries and provided general information about the company.
Supported Human Resources activities by maintaining personnel files in accordance with legal requirements.
Composed correspondence such as letters, emails, memos, reports and other documents.
Coordinated and managed daily administrative operations of the office.
Developed strong relationships with clients through excellent customer service skills.
Answered incoming calls in a professional manner, directed callers to appropriate personnel or department, or took messages as needed.
Automated office operations by managing client correspondence and data communications.
Interacted professionally with customers and inside personnel, answering questions and responding to phone and email inquiries.
Filtered emails based on importance and escalated issues to leadership.
Explained company personnel policies, benefits and procedures to employees or job applicants.
Verified accuracy of billing data and revised any errors prior to issuing invoices to customers.
Performed data entry of financial information into accounting software programs.
Performed daily cash transactions such as deposits, withdrawals, transfers, ensuring accuracy of all records maintained in the general ledger system.
Maintained accurate filing systems for all accounting records, including invoices, receipts and payments.
Managed vendor relations by responding promptly to inquiries regarding payment status or account balances.
Created purchase orders for goods ordered by departments within the organization.
Performed administrative tasks related to bookkeeping activities such as filing paperwork or updating databases.
Received payments from customers via cash, check and credit cards to pay company invoices.
Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
Prepared and issued customer invoices, monitored receivables, and managed collections process.
Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
Matched orders with invoices and recorded required information.
Handled accounts payable and receivable, including invoicing and payment processing.
Generated invoices for clients and tracked payments received from customers.

Summary

Overview

Work History

Bookeeper and Office Administrator

Education

High School Diploma -

Some College (No Degree) - Medical Certificate

Skills

Languages

References

Timeline

Bookeeper and Office Administrator

High School Diploma -

Some College (No Degree) - Medical Certificate

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