Summary
Overview
Work History
Skills
Timeline
Generic

Alma R. Gonzalez

Pomona,CA

Summary

Enthusiastic, reliable, and results-driven individual seeking a challenging and responsible position. Have outstanding ability to cultivate relationships with customers, vendors, staff, and executive personnel, developing mutually respectful relationships. Recognized for high level of commitment to exceeding initiatives, implementing performance improvements, and conquering challenges to drive business forward. Exceptional ability to inspire and elicit the best qualities of a team.

Overview

19
19
years of professional experience

Work History

Office Manager

Landjet
10.2021 - Current
  • Manage a team of 7 administrative staff ensuring effective department operations
  • Oversee attendance, schedules, PTO requests, and timecard approval
  • Conduct performance reviews, provide feedback, and manage employee development
  • Collaborate with leadership to support accounting, safety, and operation’s needs
  • Ensure business licenses and filings are up to date and manage system access for onboarding and offboarding employees
  • Provide basic IT support and ensure compliance with company policies and legal regulations
  • Lead employee recruitment, onboarding, and training initiatives
  • Oversee workers' compensation claims, internal investigations, and disciplinary actions
  • Manage benefits, including leave requests and vendor negotiations
  • Track compensation trends and conduct salary research for role-based pay scales
  • Organize company events, track attendee participation, and handle logistical needs

Executive Assistant

Law Offices of Scott Warmuth
07.2014 - 10.2021
  • Manage various administrative tasks for the President, including scheduling appointments, staff meetings, and client meetings, and coordinating calendars
  • Draft and prepare confidential correspondence and screen both the President's and my own email inbox
  • Ensure the President’s schedule is organized and followed to maintain smooth operations
  • Act as a 'gatekeeper' and 'gateway' to manage access to the President’s time and office
  • Arrange travel for attorneys, including booking flights, car rentals, hotels, and dinner reservations
  • Maintain an organized filing system for the President’s personal and professional records, following retention guidelines
  • Plan, coordinate, and attend manager meetings, taking minutes and ensuring follow-up
  • Prepare weekly and monthly project reports, ensuring timely and accurate completion
  • Provide monthly case updates in collaboration with the President
  • Assist with accounting tasks, processing checks and credit card payments as needed
  • Reconcile staff expenses and ensure timely reimbursement
  • Ensure vendors are paid on time and assist with resolving outstanding issues
  • Manage vendor relationships to ensure contracts are executed as agreed
  • Work with managers to plan and implement changes, focusing on clear communication
  • Oversee daily operations of facilities, including distributing building keys, managing security codes, and communicating updates
  • Handle the President’s personal matters, such as scheduling, travel, bills, mortgage, insurance, and personnel issues, ensuring accuracy and attention to detail

Administrative Office Assistant

G.M. Installs, Inc
04.2008 - 07.2014
  • Provided administrative support across accounting, payroll, and vendor management
  • Processed accounts payable/receivable, reconciled bank statements, and tracked company expenses
  • Assisted with quarterly profit & loss statements and tax filings
  • Managed personnel files and organized payroll functions
  • Maintained detailed records of completed installations and liaised with vendors

Executive Assistant/Office Manager

Latino Public Broadcasting
11.2011 - 02.2014
  • Assist the Executive Director with managing expenses, travel arrangements, and outgoing correspondence
  • Coordinate and provide support for executive meetings, conference calls, and travel arrangements for the Board of Directors and other organizational representatives
  • Collect and record employee timesheets and manage vacation accruals
  • Provide administrative support in managing organizational policies and procedures, including negotiating and implementing employee benefits
  • Process accounts payable and receivable, reviewing all bank statements and monitoring cash flow
  • Perform month-end reconciliation of expenses and purchases
  • Handle office purchases as needed to ensure smooth operations
  • Assist the accountant with financial tasks, external audit processes, and related logistics

Administrative Assistant

Ideal Living Management
08.2008 - 11.2011
  • Provided administrative support to the President and a team of 25 staff members
  • Acted as a liaison between departments, facilitating communication and resolving issues
  • Managed executive calendars, scheduling meetings, appointments, interviews, events, and conferences, including travel arrangements for staff
  • Prepared conference rooms, coordinated catering, and arranged client visits daily
  • Created and tracked expense reports, including company purchases and payments
  • Processed vendor reconciliations and researched billing discrepancies to ensure resolution
  • Executed a multifunctional role to ensure timely completion of projects
  • Created month-end reconciliation reports for expenses and purchases
  • Managed office purchases as needed, ensuring adequate supplies and equipment

Administrative Executive Assistant

EZ Discount Insurance Services
04.2006 - 06.2008
  • Managed client communications regarding insurance claims, policies, and quotes
  • Coordinated calendar schedules, meetings, and financial recordkeeping for the owner
  • Handled daily accounts payable and receivable tasks in a fast-paced environment

Skills

  • Office Management
  • Team Leadership
  • Performance Management
  • Staff Development
  • Training
  • Strong Communication
  • Interpersonal Skills
  • Report Preparation
  • Document Preparation
  • Accounting
  • Vendor Relations
  • Compliance
  • Risk Management
  • Payroll Administration
  • Benefits Administration
  • Expense Reduction
  • Cost Reduction
  • Meeting Planning
  • Event Planning
  • Coordination
  • Maintenance Management
  • Safety Management
  • IT Support
  • Systems Management

Timeline

Office Manager

Landjet
10.2021 - Current

Executive Assistant

Law Offices of Scott Warmuth
07.2014 - 10.2021

Executive Assistant/Office Manager

Latino Public Broadcasting
11.2011 - 02.2014

Administrative Assistant

Ideal Living Management
08.2008 - 11.2011

Administrative Office Assistant

G.M. Installs, Inc
04.2008 - 07.2014

Administrative Executive Assistant

EZ Discount Insurance Services
04.2006 - 06.2008

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Alma R. Gonzalez