Alma Valenzuela
Summary
Proven Accounts Payable and Receivable Analyst with a track record of enhancing cash flow management and vendor relations at Simple Logistics. Skilled in Microsoft Excel and known for exceptional analytical abilities. Streamlined invoice processing and improved financial reporting accuracy, contributing to a more efficient month-end close process.
Overview
20
20
years of professional experience
Work History
Accounts Payable Analyst
Simple Logistics
06.2021 - 12.2024
- Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.
- Enhanced vendor relationships through prompt communication and timely resolution of discrepancies.
- Reduced outstanding accounts payable balances by diligently following up on overdue invoices and negotiating payment terms.
- Improved payment accuracy with meticulous invoice review and reconciliation efforts.
- Managed high-volume invoice processing efficiently, maintaining a consistent record of timely payments.
- Safeguarded the company''s financial reputation by promptly addressing any payment disputes or inquiries from vendors.
- Provided strong customer service and support to prevent invoice and expense issues.
- Handled sensitive and confidential documents and information to maintain corporate reputation.
- Negotiated favorable payment terms with suppliers, improving cash flow management.
Accounts Receivable Analyst
Simple Logistics
06.2021 - 12.2024
- Reduced collection time for outstanding invoices by closely monitoring aged accounts and maintaining frequent communication with clients.
- Participated in the month-end close process, ensuring accurate reporting of accounts receivable balances and timely submission of data for financial statements.
- Collected, compiled and analyzed data to prepare customer invoices per contractual requirements.
- Analyzed aging reports to identify trends and patterns causing missed collections.
- Mitigated disputes over invoices by liaising between internal departments and clients, ensuring clear communication and swift resolution of issues.
- Contacted internal and external customers to obtain documentation to support invoices and claims.
- Performed thorough account reconciliations to locate discrepancies and ensure accuracy in company records, avoiding costly errors down the line.
- Developed professional relationships with internal and external clients to encourage open communication and feedback.
- Optimized cash application processes by identifying inefficiencies and implementing process improvements that expedited posting of payments.
- Prepared spreadsheets using formulas on Microsoft Excel.
Accounts Payable Analyst
Optima Group Inc
11.2016 - 06.2021
- Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.
- Enhanced vendor relationships through prompt communication and timely resolution of discrepancies.
- Reduced outstanding accounts payable balances by diligently following up on overdue invoices and negotiating payment terms.
- Improved payment accuracy with meticulous invoice review and reconciliation efforts.
- Managed high-volume invoice processing efficiently, maintaining a consistent record of timely payments.
- Safeguarded the company''s financial reputation by promptly addressing any payment disputes or inquiries from vendors.
- Provided strong customer service and support to prevent invoice and expense issues.
- Handled sensitive and confidential documents and information to maintain corporate reputation.
- Negotiated favorable payment terms with suppliers, improving cash flow management.
Accounts Receivable Analyst
Optima Group Inc
11.2016 - 06.2021
- Reduced collection time for outstanding invoices by closely monitoring aged accounts and maintaining frequent communication with clients.
- Participated in the month-end close process, ensuring accurate reporting of accounts receivable balances and timely submission of data for financial statements.
- Collected, compiled and analyzed data to prepare customer invoices per contractual requirements.
- Analyzed aging reports to identify trends and patterns causing missed collections.
- Mitigated disputes over invoices by liaising between internal departments and clients, ensuring clear communication and swift resolution of issues.
- Contacted internal and external customers to obtain documentation to support invoices and claims.
- Performed thorough account reconciliations to locate discrepancies and ensure accuracy in company records, avoiding costly errors down the line.
- Developed professional relationships with internal and external clients to encourage open communication and feedback.
- Optimized cash application processes by identifying inefficiencies and implementing process improvements that expedited posting of payments.
- Prepared spreadsheets using formulas, V-lookup and other intermediate and advanced Microsoft Excel skills.
Logistics Broker
Optima Group Inc
11.2016 - 07.2020
- Optimized load planning process, maximizing trailer utilization while minimizing transit times and fuel consumption.
- Managed a diverse portfolio of clients, proactively addressing their unique shipping requirements and challenges.
- Contributed to the development of company-wide best practices for logistics brokerage, establishing a high standard of excellence for all team members to follow.
- Implemented an effective freight audit system to ensure accurate billing and prevent overcharges.
- Developed strong relationships with carriers, resulting in improved service levels and cost savings.
Accounting and Payroll Manager
Fresca Caribe Beverage
06.2005 - 11.2016
- Improved cash flow management with diligent monitoring of account balances, enabling informed financial decisions.
- Optimized the payroll process by automating routine tasks such as data entry, reducing the risk of human error while increasing productivity levels.
- Established effective communication channels between finance departments to streamline information sharing and improve overall operational efficiency.
- Streamlined accounting processes by implementing efficient software and tools, resulting in improved accuracy and reduced processing time.
- Implemented cost-saving measures through diligent expense tracking and identification of inefficiencies in spending patterns.
- Calculated deductions and processed payroll for employees.
Education
Marketing And Publicity
Universidad Autonoma De Guadalajara
Guadalajara, Mexico 05-2001
Skills
- Invoice processing
- Payment scheduling
- Accounts payable software
- Bank reconciliation
- Microsoft Excel expertise
- Rose Rocket expertise
- Petty cash management
- Month-end closing
- Data entry
- Quickbooks
- Payroll processing
Languages
Spanish
Native or Bilingual
Timeline
Accounts Payable Analyst
Simple Logistics
06.2021 - 12.2024
Accounts Receivable Analyst
Simple Logistics
06.2021 - 12.2024
Accounts Payable Analyst
Optima Group Inc
11.2016 - 06.2021
Accounts Receivable Analyst
Optima Group Inc
11.2016 - 06.2021
Logistics Broker
Optima Group Inc
11.2016 - 07.2020
Accounting and Payroll Manager
Fresca Caribe Beverage
06.2005 - 11.2016
Marketing And Publicity
Universidad Autonoma De Guadalajara
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