Alpha Finnie
Pell City,AL
Summary
Driven and resourceful administrative professional with 18+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
28
28
years of professional experience
Work History
Executive Assistant to Superintendent
Sylacauga City Schools
07.2021 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Facilitated training and onboarding for incoming office staff.
- Filed paperwork and organized computer-based information.
- Compiles Information for Ethics Report and submits to State Ethics Commission.
- Post Job openings in compliance with the State of Alabama requirements.
- Liaison with Teacher Certification Department at the State Department of Education.
- Maintain personnel files including current certification records for certified employees.
- Complete necessary paperwork for certification from the State Department for Substitute Teaching.
- Facilitated smooth onboarding for new hires by preparing orientation materials and providing comprehensive administrative assistance during their transition.
- Implemented coordinate Subsitute Training for the School District.
- Implemented on-site drug testing for the School District.
- Assist Superintendent as needed.
Executive Secretary
Sylacauga City Schools
07.2014 - 07.2021
- Handled confidential information in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Collaborated with various departments to develop cohesive strategies for achieving organizational goals.
- Demonstrated flexibility adapting quickly when new tasks or responsibilities arose, maintaining a high level of performance under pressure.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Enhanced overall office efficiency with proactive problem-solving skills applied to daily challenges or unexpected situations.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Screened personal and business calls and directed to appropriate party.
- District Transportation Secretary
- Trip Direct Administrator for all district school bus travel
- School Bus Dispatch
- Submit Transportation Plan to State Department
- Assisted Executive Director of Supporting Programs as needed
Department Secretary
Sylacauga City Schools
07.2012 - 07.2014
- Routed business correspondence, documents, and messages to correct departments and staff members.
- Maintained a professional office environment through effective organization, inventory management, and supply ordering processes.
- Handled sensitive information with discretion while maintaining strict confidentiality standards as outlined in company policies and legal regulations.
- Managed filing system, entered data and completed other clerical tasks.
- Maintain Special Education Records
Clerical Assistant
Sylacauga City Schools
12.2005 - 07.2012
- Maintained confidentiality of sensitive company information while handling sensitive documents and communications.
- Ensured accuracy in data entry tasks, resulting in improved record-keeping and reduced errors.
- Interacted with parents and teachers by phone, email, or in-person to provide information.
- Increased department efficiency by managing correspondence, answering phones, and directing inquiries to appropriate personnel.
- Assisted Department Secretary as needed
Accounting Assistant
R.K. Allen Oil Company
01.1999 - 12.2005
- Processed payments and documents such as invoices, shift reports, bank statements.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Used accounting software to prepare monthly tax reports.
- Reconcile gas/diesel inventory.
- Returned checks.
- Invoicing.
- Reconcile daily receipts and deliveries.
- Backup to Accounts Payable Clerk
- Assisted the Controller as needed
- I took a couple years off to raise daughter and the company rehired me in 1999.
Bookkeeper
R.K. Allen Oil Company
01.1996 - 01.1997
- Maintained and processed invoices, deposits, and money logs.
- Managed shift reports for Alabama and Florida locations.
- Setting up new accounts.
- Maintain and update drivers with daily fuel prices changes.
- Prepare and maintain weekly sales reports
- Backup for Accounts Payables.
- Assisted Accounting Technician as needed.
Education
No Degree - Accounting Class
Gadsden State Community College
Gadsden, ALNo Degree - Clerical Technology
Central Alabama Community College
ChildersburgNo Degree - Business Class
Pittard Area Vocational School
Alpine, ALHigh School Diploma -
Talladega County Central High School
Talladega, ALSkills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Office Administration
- Meticulous attention to detail
- Information confidentiality
- Scheduling
- Calendar Management
- Professional and mature
- Document Preparation
- Resourceful
- File Organization
- Phone Etiquette
- Conflict Management
- Appointment Setting
- Microsoft Office
- Honest and Dependable
- Meeting Agenda Preparation
Timeline
Executive Assistant to Superintendent
Sylacauga City Schools
07.2021 - Current
Executive Secretary
Sylacauga City Schools
07.2014 - 07.2021
Department Secretary
Sylacauga City Schools
07.2012 - 07.2014
Clerical Assistant
Sylacauga City Schools
12.2005 - 07.2012
Accounting Assistant
R.K. Allen Oil Company
01.1999 - 12.2005
Bookkeeper
R.K. Allen Oil Company
01.1996 - 01.1997
No Degree - Accounting Class
Gadsden State Community College
No Degree - Clerical Technology
Central Alabama Community College
No Degree - Business Class
Pittard Area Vocational School
High School Diploma -
Talladega County Central High School
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