Alta Costew
Ridgeville,SC
Summary
Results-driven professional with hands-on experience in office administration, customer service, and contract management. Complemented with innate ability to provide executive support to management team. Proficient in data entry, AR/AP management, and clerical operations. Adept at streamlining processes, enhancing productivity, and implementing process improvement. Experienced in coordinating with cross-functional teams and developing robust relations.
Overview
1
1
year of professional experience
Work History
Administrative Assistant
Dennis Eagle Inc
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient
- Monitor, reconcile and prepare monthly expense reports for managers
- Executed online research requests as needed
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Created and updated records and files to maintain document compliance.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Coordinated office supply inventory, management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Volunteered to help with special projects of varying degrees of complexity.
Administrative Assistant
Palmetto Tile Distributors
11.2021 - 05.2023
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Executed record filing system to improve document organization and management.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Developed comprehensive reports for management by collecting data from various sources, analyzing trends, and presenting actionable insights.
Contract Administrator
Applied Manufacturing Technologies
- Developed, negotiated and evaluated company contracts; ensuring compliance with service level agreements
- Managed wide-range of functions, including sales database, tracked budgets, spreadsheets and reporting
- Built and maintained collaborative relations with division manager and off-site employees for process improvement
- Identified and resolved discrepancies while managing accounts payable and receivable.
Contract Administrator
Schenck Pegasus Corporation
- Delivered administrative support to division manager, sales manager, and engineers; streamlining end-to-end operations
- Formulated accurate proposals, reports, and spreadsheets
- Enhanced customer satisfaction levels by proactively addressing queries and resolving complex issues
- Guaranteed unhindered running project operations by tracking budgets and minimizing cost
- Ensured real-time access to relevant data by maintaining sales database.
Contract Administrator
Schenck Pegasus Corporation
- Delivered administrative support to division manager, sales manager, and engineers; streamlining end-to-end operations
- Formulated accurate proposals, reports, and spreadsheets
- Enhanced customer satisfaction levels by proactively addressing queries and resolving complex issues
- Guaranteed unhindered running project operations by tracking budgets and minimizing cost
- Ensured real-time access to relevant data by maintaining sales database.
Office Assistant to Executive Assistant
Immunex Corporation
- Added value to the supportive role by assisting vice president and four managers with database/spreadsheet maintenance, correspondence, calendar, travel and effective execution of project management objectives
- Recognized for exceptional customer service, organizing meetings and greeting customers.
Education
High School Diploma -
Vashon Island High School
Business Administration
South Seattle Community College
Seattle, WASkills
- Office Administration
- Excellent Communication
- Schedule Management
- Process Improvement
- Travel Coordination
- Event Planning
- File Organization
- Client Satisfaction & Retention
- Supply Inventory
- Contract Management
- Expense Reporting
- Accounting Support
Timeline
Administrative Assistant
Palmetto Tile Distributors
11.2021 - 05.2023
Administrative Assistant
Dennis Eagle Inc
Contract Administrator
Applied Manufacturing Technologies
Contract Administrator
Schenck Pegasus Corporation
Contract Administrator
Schenck Pegasus Corporation
Office Assistant to Executive Assistant
Immunex Corporation
High School Diploma -
Vashon Island High School
Business Administration
South Seattle Community College
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