Alvaro Ruiz
Miami,FL
Summary
Adept at managing and maintaining legal files, I leveraged strong critical thinking and MS Office proficiency at Immigration and Custom Enforcement (ICE), enhancing document processing efficiency. My ability to prioritize tasks and robust communication skills supported a seamless transition to digital systems, showcasing my initiative and team collaboration capabilities.
Overview
3
3
years of professional experience
Work History
File Clerk
Immigration And Custom Enforcement (ICE) Work 40 Hrs Weely
Miami, Florida
03.2022 - Current
- Scanned, indexed, and archived documents, ensuring compliance with company policies.
- Received and sent out approximately 20 boxes of files daily.
- Sorted through incoming correspondence and efficiently routed mail to the corresponding attorneys.
- Filed and retrieved documents for attorneys.
- Shipped files upon request after reviewing databases to determine eligibility for dispatch.
- Sent requested files throughout the United States.
- Assigned files to attorneys based on EOIR judges.
- Read and interpreted decisions from Department of Justice orders, forwarding them to the ERO deportation department.
- Utilized various databases to determine the destination and location of files.
- Addressed inquiries received via email and the internal email system to the supervisor and OPLA attorneys.
- Knowledgeable in different databases, such as: RAILS: To track, request, and send files.
PLANET: To search for future court dates and view the DOJ calendar for hearings.
EARN: Immigration enforcement and removal.
PCQS: Personal and Centric Query Services to find and locate files by name or date of birth.
- Requested files from other agencies, and monitored future court dates in a timely manner.
- Located, retrieved, and copied information in response to requests, delivering it to authorized users.
- Tracked the location and delivery time of retrieved files.
- Monitored file inventory levels and reordered supplies as necessary.
- Assisted in the transition from paper to digital filing systems, including scanning and categorizing documents.
- Modified or improved filing systems.
- Performed data entry tasks related to filing activities.
- Answered inquiries regarding filed materials or their location within the system.
- Classified information into chronological, alphabetical, or numerical order.
- Proficient in MS Office, including Excel.
- Typing speed of over 40 words per minute.
- Self-driven and independent.
Education
Bachelor of Arts - Finance
Florida International University
Miami, FLSkills
- General office functions
- Strong critical thinking and problem-solving abilities
- Robust verbal and written communication
- Excellent organizational skills for managing and maintaining legal files
- Ability to prioritize tasks, and manage time effectively
- Proficiency in software, document management systems, RAILS, PLANET, EARN, PCQS, and the Microsoft Office Suite
- File/records maintenance
- Understanding the importance of maintaining client confidentiality
- Ability to work well in a team environment
Timeline
File Clerk
Immigration And Custom Enforcement (ICE) Work 40 Hrs Weely
03.2022 - Current
Bachelor of Arts - Finance
Florida International University
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