ALYCIA M. MILLS
Altamonte Springs,Florida
“Think like a Queen. A queen is not afraid to fail. Failure is another stepping stone to greatness.”
Oprah
Summary
Dedicated and Forward-thinking Executive Assistant with solid background and accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
15
15
years of professional experience
Work History
Teller I
TD BANK
09.2011 - 12.2012
- Balanced currency, coin, and checks in cash drawers at ends of shifts, and calculated daily transactions using computers, calculators, or adding machines
- Cashed checks and pay out money after verifying that signatures are correct, that written and numerical amounts agree, and that accounts had sufficient funds
- Examined checks for endorsements and to verify other information such as dates, bank names, identification of the persons receiving payments and the legality of the documents
- Entered customers' transactions into computers to record transactions and issue computer-generated receipts
Executive/Admin Assistant
EVOLUTIONARY PRESS PUBLISHING
11.2008 - 12.2012
- Provided administrative and clerical support including mailing, scanning, faxing, and copying
- Lead Executive Administrator
- Prepared and modified documents including correspondence, reports, drafts, and emails
- Scheduling cost effective travel arrangements (airfare/hotel/ground transportation) for General Manager, and Senior Leaders
- Maintained and Coordinated global schedules and seamless meeting logistics such as video conferencing and conference calls for internal and external meetings for Management team and published authors
- Run work-related arrands and Coordinated Catering and Supply orders
- Reviewed purchase documents and company receipts for reconciliation with statements.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
Executive Assistant/Office Administrator
ProAmpac Flexible Packaging
Orlando, FL
02.2018 - Current
- Managed and handled management calendar
- Managed and planed conference room coordination for meetings and events
- Arranged domestic and international Travel arrangements
- Conduct clerical duties, including filing, full office management, responding to emails, preparing documents, script meeting minutes etc
- Maintaining the efficiency of all office equipment (i.e., copiers, faxes, printers, vending, etc.)
- Coordinate closely and provide support with Management team, Quality Team, Maintenance, Account Executives, Accounting, Production, and Human Resources
- Provided expert first line customer service support in person and on the phone with top brand customers and dispatchers including project intake, data entry, tracking, quality review, new customer intake etc
- Internal Auditing
- Located missing or mislabeled products, researched paperwork discrepancies and updated computer database.
- Enforced security measures to maintain data integrity.
- Kept documents moving in proper flow by applying strong organizational, planning and multitasking abilities.
- Filed accurate weekly, monthly, quarterly regulatory paperwork and maintained organization to support smooth audit processes.
- Identified process gaps, determined solutions and implemented updates to drive efficiency improvements.
- Verified accuracy and integrity of supplied data against established standards.
Youth Care Program Coordinator
ORANGE YOUTH ACADEMY
03.2013 - 07.2016
- Create and maintain a positive environment that promotes personal growth and development
- Collaborate with local detention centers and community liaisons to work on contributions to youth success, community development and better mental health
- Serve as representative on department team-building activities and peer recognition
- Responsible for running complex programs and projects, including handling tasks involved in Harm Reduction, Outreach and Development
- Planned and scheduled project goals and milestones
- Manage program budgets providing weekly reports
- Provide case management and counseling services for youth
Education
Associates -
07.2015
Some College (No Degree) - Business Administration
Skills
- Proficient in Excel, Word, PowerPoint, Outlook
- Timeline Planning and Management
- Types 40 WPM
- Sensitive/Confidential information Handling
- Internal Auditor
- QA Assistant
- Strong analytical skills
- Strong willingness to learn
- Strong Listening, Verbal and Written Communication
- Strong Multitasking, Organization & Time Management
- Information technology skills
- Executive Schedule Management
- Document and File Management
- Travel Arrangement Coordinator
- Proficient knowledge of Date entry and spreadsheets
- Bookkeeping and Basic Accounting
- Proficient customer service skills
- Team Management/ Supervise/ Leadership
- Recruiting/ HR Support
- Notary Public
- Regulatory Compliance
- Critical Thinking and Analysis
- Financial Statements Review
- Audit Preparation
- Sales Administrator/ Support
- Account Reconciliation
- Financial Reporting and Processing
- SAP Expertise
- Supervisor & Leadership
- Document Control
- Workflow Management
- Project Support
- File Systems Coordination
- Office administration
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Assistant/Office Administrator - ProAmpac Flexible Packaging
02.2018 - Current
Youth Care Program Coordinator - ORANGE YOUTH ACADEMY
03.2013 - 07.2016
Teller I - TD BANK
09.2011 - 12.2012
Executive/Admin Assistant - EVOLUTIONARY PRESS PUBLISHING
11.2008 - 12.2012
Seminole State College of Florida - Associates,
Bethune - Cookman University - Some College (No Degree), Business Administration