Alysha Garcia
Yonkers,New York
Your task is not to foresee the future, but to enable it.
Antoine de Saint-Exupéry
Summary
Reliable Executive Administrative Assistant with focused attention to detail, accuracy and business impact. Keeps reports and communications well organized. Expertise in Microsoft Office, Vendor Communication, Budgeting, and Office Management.
Overview
5
5
years of professional experience
2
2
Languages
Work History
Executive Administrative Assistant
Mavis LLC
Millwood, NY
08.2021 - Current
- Streamlined office operations by implementing efficient filing systems and managing executive calendars.
- Screened calls and emails and initiated actions to respond or direct messages as needed
- Conducted research on industry trends, providing valuable insights to support strategic decision-making.
- Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
- Ensured timely completion of projects by monitoring progress against deadlines, and providing updates to executives as needed.
- Handled administrative tasks such as expense report processing and invoice reconciliation efficiently.
- Managed financial records and expenses to accurately report and analyze $80 million budget plan.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Processed travel expenses and reimbursements for CMO, Senior Marketing VP, and Senior Director of Brand Marketing Weekly
Accounting Administrative Assistant
The Carlyle, A Rosewood Hotel
Manhattan, NY
09.2018 - 05.2021
- Managed accounts payable and accounts receivable functions, ensuring timely processing of transactions and maintaining accurate records.
- Contributed to audit preparation by organizing relevant documentation and verifying accuracy of financial statements for compliance purposes.
- Provided excellent customer service when liaising with 50+ vendors and clients regarding billing inquiries or account discrepancies resolution efforts efficiently.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Working Directly under Director and Assistant Director of Finance
- Served as liaison for finance and other departments.
Education
Skills
- Office Management
- Logistics Coordination
- Expense Reporting
- Attention to Detail
- Vendor Relations
- Invoice Processing
- Administrative Support
- Strategic Planning
Accomplishments
- Saved the Advertising Dept. an annual budgeting cost of more than $100,000 by undergoing a 6-month evaluation to see the best fit of two Listings Management platforms.
- Creating a Manufacturer calendar as a streamlined source for promotional assets
Languages
English
Native or Bilingual
Spanish
Full Professional
Software
Dynamics
Google My Business
Smartsheet
Trello
Adobe
Microsoft Office
Oracle
Timeline
Executive Administrative Assistant - Mavis LLC
08.2021 - Current
Accounting Administrative Assistant - The Carlyle, A Rosewood Hotel
09.2018 - 05.2021
College of Mount Saint Vincent - ,