Alysha Wyllie
San Diego ,CA
Summary
Sr. Executive Assistant position with a progressive organization that values strong communication skills and commitment to total customer satisfaction. Authorized to work in the US for any employer.
Organized and efficient Senior Executive Assistant supporting corporate level officers and senior management personnel with demonstrated expertise in financial and operational leadership. Adroit professional exemplifies multidisciplinary managerial skill in process, procedure and policy improvement initiatives. Accomplished in workflow optimization techniques implementation which increase productivity, reduce labor and maintain business integrity and quality of service.
Administrative leader offering experience prioritizing and delegating administrative tasks to drive goal achievement. Proficient in schedule coordination, resource allocation and office supply inventory management. Dedicated to training and mentoring top talent while cultivating a productive work culture.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Director of Administrative Services
Casa De Las Campanas, A Continuing Care Retirement Community
08.2021 - Current
- Direct Reporting Secretary to the Board of Directors
- Manages and facilitates a team of 13
- Coordinates documents and edit provisions, policies and procedures that adhere to DSS regulations
- Manages supporting calendars for various departments
- Assists Director of HR with recruitment, retention and onboarding
- Assists with payroll, time, attendance, scheduling and compliance
- Proficiency in MS programs and Kronos programs
- Able to multi-task and learn within my field
- Supports the Board and the Executive Director in an array of projects
- Highly skilled in project management
- Coordinates travel arrangements for the Executive Director and the Board of Directors
- Updates, maintains and distributes itineraries
- Works closely with the Executive Director in implementing procedures, documents, quarterly reviews, budget presentations, board reports, agendas, minutes, board orientation manuals, board monthly projection reports
- Conducts business with Microsoft Programs including Excel, Teams, Planner, Office, PowerPoint & Outlook
- Specializes in Project and Event management in accordance with fulfilling goals and standards
- Hires, manages, develops and trains staff, establishes and monitors goals, conducts performance reviews and administers salaries for staff.
- Completes bi-weekly payroll for 15 employees.
- Improves office operations by automating client correspondence, record tracking and data communications.
- Arranges corporate and office conferences for company employees and guests.
- Integrates logistic systems into company processes to improve operations and manage work orders and price changes.
- Carries out day-day-day duties accurately and efficiently.
Owner/Founder and Operator
A.D. Livescan & Notary Services
01.2010 - 01.2020
- Preserved confidentiality of all A.D
- Livescan customers and employees
- Managed and lead all employees through day to day management
- Maintained all CA Wage & Hour compliancy
- Performed HR duties such as payroll, used ADP software, scheduling, recruitment, retention, onboarding, HRIS
- Proficiency in scheduling mobile and in-office appointments
- Excelled knowledge with QuickBooks, Intuit, Excel
- Word, Publisher and Adobe
- Marketed products to customers by telephone, SEO Marketing and US Mail outs
- Result: Increased sales volume by 25% during last fiscal quarter
- Knowledgeable about product, services and able to answer customer questions
- Maintained positive attitude in busy and demanding environment.
Legal Secretary
Law Offices of Stephen L. Davis
01.2009 - 01.2011
- Prepped files for upcoming hearings
- Controlled calendar dates and coordinate schedule
- Sent emails, faxes, scans, etc
- Prepared time logs and time sheets for my time and the attorney
- Recorded inventory and kept office stoked with supplies
- Answered multiple phone lines
Education
Associate's - Psychology
San Diego State University
2007
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Monte Vista High School
2005
Skills
- Office Management
- Social Media Management
- Email Marketing
- Conflict management
- E-commerce
- Personal assistant experience
- Analysis skills
- Documentation review
- Data collection
- Supervising experience
- Succession planning
- Budgeting
- Management
- Travel planning
- Nonprofit management
- Microsoft Office
- Events Management
- Project Management
- Kronos
- Human Resources
- Forecasting
- Financial management
- Healthcare management (1 year)
- Payroll
- Recruiting
- Certifications and Licenses
- Certified Notary Public
- March 2022 to February 2026
- Received my Notary license this year
Accomplishments
- Experienced in a variety of work environments, utilizing skills in a wide range of office procedures
- Flexible and willing to learn, enjoy direct interaction with customers and take pride in providing highest level of quality service.
Certification
- CNP - Certified Notary Public 2022-2026
Timeline
Director of Administrative Services
Casa De Las Campanas, A Continuing Care Retirement Community
08.2021 - Current
Owner/Founder and Operator
A.D. Livescan & Notary Services
01.2010 - 01.2020
Legal Secretary
Law Offices of Stephen L. Davis
01.2009 - 01.2011
Associate's - Psychology
San Diego State University
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Monte Vista High School
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