Alysia Jensen
Redding,CA
Summary
Skillful and dedicated Office Services Supervisor with 12 years of extensive experience in coordination, planning and support of daily operational and administrative functions in a City organization. Accustomed to working in highly confidential environment and handling multiple consecutive demands in a high tempo environment. Broad experience includes office management, invoicing, dispatching, database management, vendor negotiations and contract management.
Overview
14
14
years of professional experience
Work History
Office Services Supervisor
City of Redding - Parks & Building Maintenance
Redding, CA
07.2021 - Current
- Implemented departmental policies and standards in conjunction with management to streamline internal processes.
- Computed balances, totals or commissions to support accounting team.
- Recommended solutions related to staffing issues and proposed procedural changes to managers.
- Participated in subordinates' tasks to facilitate productivity or help overcome difficulties.
- Reviewed employees' work to check adherence to quality standards and proper procedures.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Distributed memos and updates to apprise departments and divisions of corporate objectives and developments.
- Conducted staff performance evaluations to monitor progress and individual skills.
- Directed and oversaw office personnel activities.
- Monitored office inventory to maintain supply levels.
- Provide technical support to all staff in two different divisions
- Assist in managing safety training program
Executive Assistant
City of Redding - Parks & Building Maintenance
Redding, CA
07.2015 - 07.2021
- Manage and monitor all calendar appointments and meetings for one manager and two supervisors.
- Responsible for all administrative and confidential files for two divisions.
- Monitor budget - checking job order numbers for all contracts.
- Prep materials for budget/expense tracking reports for two divisions.
- Provide administrative and confidential support for two divisions.
- Oversee payroll and payroll reports for two divisions.
- Assist in preparing request for proposals, bid documents, project specifications, contracts, letters to the public, and memos to staff.
- Attend all job walk for all contract renewals and pre-construction.
- Take minutes for all meetings including all safety meetings every Wednesday.
- Schedule and track safety meetings and trainings.
- Process purchasing requisitions, travel allowances, and request for demands.
- Oversee 15+ contracts, reconcile statements, process payments, and track compliance with State or Federal requirements.
- Set up interviews for hiring staff
- Oversee the key system for the entire City
- Oversee the Adopt a Park/Trail Program
- Delegate some Building Maintenance and Parks requests.
- Make daily independent decisions for two divisions
Clerk III
City of Redding - Personnel
Redding, CA
01.2013 - 07.2015
- Set up, prepare, organize, and maintain files and complex filing systems.
- Schedule appointments and assist the public and City staff in the office or by the telephone.
- Employ word-processing, data-base, and other software applications.
- Process a variety of forms and other documents calling for review or development of data, and the use of clerical procedural steps calling for thorough knowledge of program structure.
- Process payroll information.
Clerk III
Spherion Staffing - City of Redding - Personnel
Redding, CA
04.2012 - 01.2013
- Employ word-processing, data-base, and other software applications.
- Process a variety of forms and other documents calling for review or development of data, and the use of clerical procedural steps calling for thorough knowledge of program structure.
- Set up, prepare, organize, and maintain files and complex filing systems.
- Process payroll information.
Background Verification Specialist
Pre-Employ.Com Inc.
03.2010 - 04.2012
- Verification of employments, degrees, references, and licenses which may also include direct to verifier contact.
- Contact courts or agencies as needed during investigations to clarify or gather additional information
- Criminal research that includes the examination of information from multiple sources.
Education
Associate of Arts - Business Management
Shasta College
Redding, CA05.2021
High School Diploma -
Butte Valley High School
Dorris, CA06.2007
Skills
- Self-starter
- Meticulous attention to detail
- Time management
- High expertise in Microsoft Powerpoint, Excel, Word, Access & Outlook
- Multitasking and Organization
- Scheduling and Calendar Management
- Invoicing and Billing
- Contracts and Vendor Agreements
- Facilities Maintenance
- Office Management
References
Adam Whelen - 530-355-9956
Gary Brown - 530-356-5292
Kevin Steele - 530-351-2250
Timeline
Office Services Supervisor
City of Redding - Parks & Building Maintenance
07.2021 - Current
Executive Assistant
City of Redding - Parks & Building Maintenance
07.2015 - 07.2021
Clerk III
City of Redding - Personnel
01.2013 - 07.2015
Clerk III
Spherion Staffing - City of Redding - Personnel
04.2012 - 01.2013
Background Verification Specialist
Pre-Employ.Com Inc.
03.2010 - 04.2012
Associate of Arts - Business Management
Shasta College
High School Diploma -
Butte Valley High School
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