Alyson Harrison

- I currently administer one contract for the Short Range Recovery (SRR) division at the Aviation Logistics Center (ALC). I complete any task orders or delivery orders (TO/DO) I receive against the contract. I execute modifications (MODs) to exercise option years and complete modifications for things such as price changes, part number (P/N) changes, serial number (S/N) changes, NIIN changes, and adding clauses to the terms and conditions.

- When receiving Procurement Request (PR) from customers, I review all forms for necessary signatures, priority, National Stock Number (NSN), P/N, the quantity needed, accounting strings, Independent Government Cost Estimate (IGCE) and the Treasury Account Symbol (TAS). I review the All-Data sheets to determine whether the PR is to be a Sole Source requirement, a Brand Name requirement, or a Full and Open Competition requirement. If the PR is Sole Source or Brand Name, I then verify the Justifications and Approval (J&A) for other than full and open competition is included, if not, I work as part of an acquisition team to draft a J&A. If a PR is for a repair, I verify the State of Work (SOW) is included.

- Depending on the dollar value of the PR will determine how I solicit for quotes. If a PR is $0.00-$24,999.99, I will email a Request for Quote (RFQ) to applicable vendors. For PR's $25,000.00 and over I will draft a combine/synopsis and publicize on SAM.Gov via Contract Opportunities (FBO).

- Determine whether prices are fair and reasonable in accordance with FAR 13.106-3(a). The most common method I have used to find prices reasonable is with adequate price competition with prices that bare reasonable relationship to one another and comparison with similar items in a related industry. Other methods I have used to find prices reasonable include new versus old, market research, utilizing FedMall and FedLog, Aviation Maintenance Management Information System (AMMIS) comparison with previous prices and with the Contracting Officer's personal knowledge.

- Prioritize requisitions based on urgency. Priority 02 requirements are AOG (Aircraft-on-Ground) and are to be awarded first followed by priority 03 requirements which are for zero stock or stock that is at risk of AOG and should be awarded within 24 hours and priority 06 give vendors time to quote.

- Email RFQs for purchase orders in accordance with Federal Acquisition Regulation (FAR) 13.002, this helps reduce administrative costs and improves opportunities for small business concerns to obtain a fair proportion of Government Contracts.

- Verify Vendor Responsibility Approvals and Determination by running an exclusions report in System for Award Management (SAM).

- Distribute purchase orders to the vendor, accounting department and the customer upon completion. When applicable I publicize the award on Sam.Gov, including the redacted J&A.

- Utilize the Acquisition Road Map (ARM) for obtaining documents. ·

- Assemble contract files, dividing and organizing each section and labeling to follow the Simplified Acquisition Checklist, along with verifying each document has signatures and dates by all required parties.

- Prepare unilateral and bilateral MODs for contract closeouts, P/N changes, NSN changes, monetary changes, Beyond Economical Repair (BER) changes, and other admin changes.

- Negotiate bilateral modifications for consideration for late deliveries.

- Completed over 200 procurement actions including modifications, purchase orders, and (TO/DO), since May 2023, valued over $2,000,000.00.

- Record non-inventory receipts into AMMIS to allow invoices to be paid in a timely manner.

- Utilize AMMIS (Aviation Logistics Management Information System) to produce late due in reports, close out reports, and other reports.

- Process PRs in AMMIS for spares, repairs, and non-inventory items, as well as verify information on PRs for accuracy from the customers.

- Collaborate with customers to identify and resolve issues involving pricing, part numbers, and delivery dates to ensure the correct parts are received in a timely manner and a work stoppage is avoided.

- Coordinate with Item Managers in developing schedules and Independent Government Cost Estimates (IGCE).

- Complete Federal Procurement Data System (FPDS) and Document Routing and Storage Application (DRSA) entries for all orders over the micro purchase threshold.

- Utilized AMMIS to verify that material has been received before distributing invoices to the Contract Specialists for payment approval.

- Communicate with vendors to request the status of late deliveries to avoid a work stoppage and to ensure the SRR product line stays on schedule for the arrival and departure of all MH65 helicopters.

- Send expedites to vendors and log vendor responses and tracking numbers in the expedited log on SharePoint.

- Update the Open Obligation Validation Application (OOVA) for Estimated Delivery Dates (EDD), status of orders, expedite requests, partial deliveries, and pending modifications.

- Conduct solicitation review after they close on SAM.Gov to determine the best value for the Government (including reviewing price reasonableness, past performance, and technically acceptability of each submitted quote).

- Draft sources sought notices to find vendors capable of repairing and/or procuring needed parts.

- My collateral duties include running the daily commitment status report on the Aviation Maintenance Management Information System (AMMIS), monitoring the invoices that are due daily in the Document Routing and Storage Application (DRSA), and running the weekly master contract spreadsheet in excel to determine which contracts are soon to expire, when the contracts current option expires, when the 30 day MOD is due, and when the 60 day letter is due.

- Prepare the monthly Late Due-in Report and send it to vendors to follow up and provide updated statuses for parts that are past the estimated delivery date (EDD) and have not been received. I assign the Late Due-In parts to the contract or purchase order administrator to whom it belongs and ensure that they are following up with the vendor to request an updated delivery status. I follow up with my contract parts, purchase order parts, and any miscellaneous parts that need an updated status. I am the point of contact (POC) and answer all questions that may be asked.

- Utilize tradeoff procedures for highly technical requirements requiring in-depth analysis of quotes submitted for technical acceptability, past performance, delivery, and price. Their requirements were solicited stating the non-price factors, when combined, were more important than price, indicating that USCG was willing to pay more for better past performance and/or delivery.

- Familiar with the Federal Acquisition Regulation (FAR), Homeland Security Acquisition Manual (HSAM), Department of Homeland Security (DHS) Acquisition Regulation (HSAR), Coast Guard Acquisition Procedures (CGAP), Simplified Acquisition Procedures (SAP) Manual, and the Acquisition Road Map (ARM).

- Complete Market Research by sending emails to vendors letting them know I am conducting market research for cost estimates and part availability. I also conduct market research by utilizing online search engines, GSA Advantage, and Inventory Locator Service (ILS). It is important to ensure vendors are providing quotes on parts that are Factory New (FN) and not New Surplus (NS).

- Maintain electronic logbook for the SRR product line which records and informs which purchase orders have been distributed, the amount of the order, the PIID, whether the order had optional quantity, an HSAM, and/or an AHI (Airbus Helicopters Inc.) Class J&A.

- Process closeout reports for completed orders and archive them in AMMIS.

- Correlate files in ECFS to ensure files are always accessible.

- Assist Item Managers with updating and correcting issues within the optional quantity logbook.

- I execute and oversee the day-to-day operations by reviewing inventory, monitoring bank transactions, and communicating with my customers. I create and implement monthly marketing plans to help grow my business and improve my monthly sales. I oversee acquisition of store merchandise and communicate with vendors. I am responsible for hiring, training, payroll, and scheduling for my employees.

- Conduct market research to keep up with the latest trends in the fashion industry.

- Conduct market research to find the best prices from either the clothing manufacturer or clothing distributor.

- Negotiate contracts with vendors to provide clothing quarterly.

- Manage social media platforms and create strategies that align with my brand.

- Over the past two years I have built a strong customer base through social media marketing, engagement posts, and excellent customer service.

- Responsible for buying and pricing items, maintaining the Point of Sale (POS) system, and evaluating inventory. I communicate with vendors about damaged inventory, request updates on shipping delays that may incur, and to expedite shipments. I research retail wholesale sites to determine which vendors supply the items I need and negotiate with vendors to secure the best possible price. I utilize our automated system to determine what merchandise should be re-ordered and when items should be placed on sale and at what appropriate price point.

- Maintain a spreadsheet to expenditures and obligations to ensure the company is within the monthly budget.

- Confirm that delivery dates are accurate and communicate with vendors about late arrivals.

- Report over, short, or damaged items to vendors.

- Approve invoices and bills for services to equipment.

- Develop and manage forecasts and budgets.

- Perform daily physical inventory of items and accessories in the shop and on the online platform.

- Ensure compliance with state and federal licensing, taxation, and insurance.

- Analyze my customer base frequently to ensure I am staying on track with my target audience.

- Assisted the physician in the office with patient exams, performing point of care (POC) testing and administering medications as needed, while being responsible for rooming patients with intake and vital signs, performing instrument cleaning with high level disinfection and sterilization of equipment, and assisted with notification of lab results and prescription refills for this practice for approximately 25 patients per day.

- Triaged patients according to their urgency of needs and began establishment of their nursing care plan (NCP).

- Applied knowledge to schedule appointments strategically using the offices software application to allow as many appointments as possible per day with enough time applicable for each patient.

- Ensured that I performed within my nursing scope of practice (SOP) to avoid any illegal altercations and to maintain patient safety.

- Performed daily task managing and calculating inventory, operated our Point of Sale (POS) system, and tracked shipments that were pending delivery and contacted vendors if necessary to expedite or change delivery.

- Managed social media platforms and assisted with strategies to gain customer growth and increase monthly sales goals.

- Conducted market research daily to discover top trends, styles, and compared vendors to find similar/most affordable items for inventory.

- Reviewed item descriptions, quantities, and prices to verify goods and identify missing or incorrect items upon shipment arrival.

- Sorted, downloaded, and reviewed both hardcopy and electronic invoices in their correct files, also checking for accuracy and entered data into inventory systems.

- Investigated and resolved shipment and payment issues.

- Generated reports to view inventory trends and keep track of sales.

- Built and promoted strong, long-lasting customer relationships by understanding their needs to strengthen company growth and performance.