Alyson Shire
Executive Assistant
Charlotte,NC
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Organized and dedicated with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
12
12
years of professional experience
Work History
Executive Assistant/Lead Administrative Assistant
HONEYWELL
5 2023 - Current
- Responsible for the management of calendars, meeting scheduling, and complex travel (domestic & international) for four Commercial executives
- Coordinates and facilitates executive leadership meetings including preparing agendas, distributing meeting minutes to attendees and following-up on deliverables
- Oversees onboarding process for new executives and teammates
- Plans and executed corporate events such as conferences, offsite team meetings, and team building activities
- Collaborates with cross-functional teams top support strategic initiatives and drive product deliverables to completion
- Coordination of high-priority projects and events by liaising with internal teams and external vendors
- Anticipates executive needs and proactively provides support to ensure smooth workflow and productivity
- Managed the PO process for all Commercial POs.
Executive Assistant to Executive Compliance Director/AML Officer
ALLY FINANCIAL
01.2022 - 11.2022
- Financial Corporate Crimes (FCC) Team LEAD – organizes FCC volunteer events, partners with local organizations to create Ally volunteer opportunities, collaborates with non-profits, and manages all volunteer hours for FCC teammates and provides reporting to senior leadership
- FCC Engagement Council LEAD – organizes on-site and remote team engagement events, administers all engagement correspondence, responsible for execution of engagement council initiatives
- Managed FCC new-hire onboarding process
- Partnered with senior leaders to effectively manage space for FCC team
- Responsible for organization and execution of all SLT engagement meetings – bi-monthly All-Hands, Skip Levels, Coffee Talks, and Analyst Town Halls
- Provided business and administrative support to Executive Compliance Director and team – scheduling, materials, travel, and expenses.
Executive Assistant/CFO D&I Business Support
BANK OF AMERICA
12.2018 - 01.2022
- Business support lead for CFO's Diversity & Inclusion initiative – managed and centralized diverse candidate data, facilitated matching candidates with CFO champions, collaborated with senior leaders across multiple business lines and managed life cycles of diverse candidates into internal roles
- Responsible for creation, documentation, and completion of D&I team's deliverables and materials
- Organized and executed events promoting D&I Initiative – BofA Summit, partnered with employee networks to educate & engage employees to utilize resources when hiring candidates
- Responsible for managing and facilitating meetings for Private Bank CFO and team
- Provided business and administrative support to Executive Compliance Director and team – scheduling, materials, travel, and expenses.
Administrative Assistant III
MERRIL LYNCH, PIERCE, FENNER & SMITH
12.2017 - 12.2018
- Managed calendars, travel, and correspondence for two Resident Directors in Charlotte office
- Prepared memoranda, recorded meeting minutes, and managed deliverables on behalf of managers
- Supported Financial Advisor Development Program (FADP) in the Charlotte market—assisted in managing FADP talent pipeline, interview preparation, orchestrated all onboarding processes
- Organized materials procurement and distribution for 120 FTEs—all technology, kitchen items, etc.
- Served as backup to office Cashier: processing all incoming & outgoing mail, depositing client payments into accounts, etc.
Administrative Assistant / Business Development Support
BOHLER ENGINEERING
02.2017 - 12.2017
- Project coordination and completion
- Responsible for monthly billing of a Fortune 500 client, successfully managing and balancing twenty project budgets monthly
- Developing processes to make project management and daily administrative tasks more efficient for project managers as well as administrative team
- Maintained Calendar/Travel/Meeting/Event Coordination/Expenses for project managers and senior leadership.
Exceptional Children Teacher
WEST CHARLOTTE HIGH SCHOOL
08.2012 - 06.2016
- Created and implemented a rigorous curriculum for 90 students while participating in weekly data analysis conversations to assess and increase team-wide instructional efficacy and data driven instruction geared toward closing the achievement gap among students
- Exceeded expected growth by 50% on End of Course exams
- Created and implemented developmentally responsive lessons and activities for students aligned with the North Carolina Standard Course of Study (NCSCOS).
Education
Bachelor of Arts - Education
Belmont Abbey College
Belmont 05.2001 -
Skills
Executive Support
Problem-solving aptitude
Excellent Communication
Information confidentiality
Event Planning Expertise
Budget Management
Document Preparation
Team Coordination
Advanced experience with Microsoft Teams, Slack, Zoom, MS Office Suite, ServiceNow, Concur, Microsoft CoPilot
Advanced Travel Management - Domestic & International
Executive Schedule Management
Executive Support
Affiliations
Alliance of Therapy Dogs Inc.
Timeline
Executive Assistant to Executive Compliance Director/AML Officer
ALLY FINANCIAL
01.2022 - 11.2022
Executive Assistant/CFO D&I Business Support
BANK OF AMERICA
12.2018 - 01.2022
Administrative Assistant III
MERRIL LYNCH, PIERCE, FENNER & SMITH
12.2017 - 12.2018
Administrative Assistant / Business Development Support
BOHLER ENGINEERING
02.2017 - 12.2017
Exceptional Children Teacher
WEST CHARLOTTE HIGH SCHOOL
08.2012 - 06.2016
Bachelor of Arts - Education
Belmont Abbey College
05.2001 -
Executive Assistant/Lead Administrative Assistant
HONEYWELL
5 2023 - Current