Alyson Shire
Executive Assistant
Charlotte,NC
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Organized and dedicated with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
12
12
years of professional experience
Work History
Executive Assistant/Lead Administrative Assistant
HONEYWELL
5 2023 - Current
- Responsible for the management of calendars, meeting scheduling, and complex travel (domestic & international) for four Commercial executives
- Coordinates and facilitates executive leadership meetings including preparing agendas, distributing meeting minutes to attendees and following-up on deliverables
- Oversees onboarding process for new executives and teammates
- Plans and executed corporate events such as conferences, offsite team meetings, and team building activities
- Collaborates with cross-functional teams top support strategic initiatives and drive product deliverables to completion
- Coordination of high-priority projects and events by liaising with internal teams and external vendors
- Anticipates executive needs and proactively provides support to ensure smooth workflow and productivity
- Managed the PO process for all Commercial POs.
Executive Assistant to Executive Compliance Director/AML Officer
ALLY FINANCIAL
01.2022 - 11.2022
- Financial Corporate Crimes (FCC) Team LEAD – organizes FCC volunteer events, partners with local organizations to create Ally volunteer opportunities, collaborates with non-profits, and manages all volunteer hours for FCC teammates and provides reporting to senior leadership
- FCC Engagement Council LEAD – organizes on-site and remote team engagement events, administers all engagement correspondence, responsible for execution of engagement council initiatives
- Managed FCC new-hire onboarding process
- Partnered with senior leaders to effectively manage space for FCC team
- Responsible for organization and execution of all SLT engagement meetings – bi-monthly All-Hands, Skip Levels, Coffee Talks, and Analyst Town Halls
- Provided business and administrative support to Executive Compliance Director and team – scheduling, materials, travel, and expenses.
Executive Assistant/CFO D&I Business Support
BANK OF AMERICA
12.2018 - 01.2022
- Business support lead for CFO's Diversity & Inclusion initiative – managed and centralized diverse candidate data, facilitated matching candidates with CFO champions, collaborated with senior leaders across multiple business lines and managed life cycles of diverse candidates into internal roles
- Responsible for creation, documentation, and completion of D&I team's deliverables and materials
- Organized and executed events promoting D&I Initiative – BofA Summit, partnered with employee networks to educate & engage employees to utilize resources when hiring candidates
- Responsible for managing and facilitating meetings for Private Bank CFO and team
- Provided business and administrative support to Executive Compliance Director and team – scheduling, materials, travel, and expenses.
Administrative Assistant III
MERRIL LYNCH, PIERCE, FENNER & SMITH
12.2017 - 12.2018
- Managed calendars, travel, and correspondence for two Resident Directors in Charlotte office
- Prepared memoranda, recorded meeting minutes, and managed deliverables on behalf of managers
- Supported Financial Advisor Development Program (FADP) in the Charlotte market—assisted in managing FADP talent pipeline, interview preparation, orchestrated all onboarding processes
- Organized materials procurement and distribution for 120 FTEs—all technology, kitchen items, etc.
- Served as backup to office Cashier: processing all incoming & outgoing mail, depositing client payments into accounts, etc.
Administrative Assistant / Business Development Support
BOHLER ENGINEERING
02.2017 - 12.2017
- Project coordination and completion
- Responsible for monthly billing of a Fortune 500 client, successfully managing and balancing twenty project budgets monthly
- Developing processes to make project management and daily administrative tasks more efficient for project managers as well as administrative team
- Maintained Calendar/Travel/Meeting/Event Coordination/Expenses for project managers and senior leadership.
Exceptional Children Teacher
WEST CHARLOTTE HIGH SCHOOL
08.2012 - 06.2016
- Created and implemented a rigorous curriculum for 90 students while participating in weekly data analysis conversations to assess and increase team-wide instructional efficacy and data driven instruction geared toward closing the achievement gap among students
- Exceeded expected growth by 50% on End of Course exams
- Created and implemented developmentally responsive lessons and activities for students aligned with the North Carolina Standard Course of Study (NCSCOS).
Education
Bachelor of Arts - Education
Belmont Abbey College
Belmont 05.2001 -
Skills
Affiliations
Alliance of Therapy Dogs Inc.
Timeline
Executive Assistant to Executive Compliance Director/AML Officer
ALLY FINANCIAL
01.2022 - 11.2022
Executive Assistant/CFO D&I Business Support
BANK OF AMERICA
12.2018 - 01.2022
Administrative Assistant III
MERRIL LYNCH, PIERCE, FENNER & SMITH
12.2017 - 12.2018
Administrative Assistant / Business Development Support
BOHLER ENGINEERING
02.2017 - 12.2017
Exceptional Children Teacher
WEST CHARLOTTE HIGH SCHOOL
08.2012 - 06.2016
Bachelor of Arts - Education
Belmont Abbey College
05.2001 -
Executive Assistant/Lead Administrative Assistant
HONEYWELL
5 2023 - Current
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