Alyssa Arroyo
Mulberry,FL
Summary
Competent and detail-oriented Accounting Assistant well-versed in accounts payable and receivable management, financial forecasting, budgets, and payroll. Talented in identifying and correcting errors for impeccable accuracy. Committed to achieving team objectives and driving company development. Proactive communicator with solid foundation of trustworthy and dependable performance.
Overview
12
12
years of professional experience
Work History
Payroll Specialist
Talbot House Ministries
Lakeland, FL
03.2021 - 06.2022
- Processed information for electronic pay methods, tax withholdings, and advances
- Oversaw processing of new employee records, maintaining sick and vacation accruals
- Entered essential data for payroll check processing
- Recorded and managed federal/state tax withholdings and insurance files
- Handled general ledger spreadsheets derived from labor distribution and 401K reports
- Completed payroll account reconciliation
- Issued W-2 Wage and Tax Statement reprints, processed and maintained W-4 tax data and changes in personal data
- Addressed matters related to general deductions, benefits and retirement
Construction Accounting Assistant
Neelands (USA) Ltd
Winter Haven, FL
11.2019 - 06.2020
- Monitored attendance for over 30 employees on a bi-weekly schedule
- Collaborated with external accounting consultants on tax compliance
- Prepared international wire requests, special payments, adjustments when necessary
- Oversaw onboarding ensuring accurate completion of all pre-employment steps and forms
- Facilitated communication on new hire processes and safety protocols
- Oversaw OSHA and Safety Program implementation
- Tracks and evaluates workplace injuries and illnesses
- Sort and route incoming and outgoing mail
- Issued Purchase Orders to suppliers and received into inventory
- Developed and managed bi-weekly check run schedule
- Prepare batches for check runs, wire transfers and ACH payments
- Conducted monthly reconciliation of vendor statements
Accounts Receivable Specialist/Collections
Integrated Supply Network
Lakeland, FL
08.2019 - 11.2019
- Managed a portfolio of 3.5 million that consisted of 1,000+ customers
- Accountable for reducing delinquency for assigned accounts
- Responsible for processing payments, allocating credits, and issuing refunds to customer accounts accordingly
- Address any billing discrepancies and questions and resolve accordingly
- Collected payments on past due accounts and maintained accounting ledgers as required
- Create and update Excel spreadsheets sheets for quality control
Company Administrator / Accounts Payable & Receivable
Arroyo Process Equipment, Inc
Bartow, FL
06.2013 - 11.2018
- Administration and Human Resources Duties:
- Managed onboarding process including new hire paperwork, background checks and drug testing
- Handle all employee benefits; such as medical insurance, 401K, dental, workman's comp
- Manage terminated employee files, I-9's, employee access, email access, etc.;
- Ensure that all policies and procedures are adhered to accordingly
- Assist with payroll processing
- Maintain employee's time and attendance is accurate for payroll
- Carry out administrative duties such as filing, scanning and photocopying
- Interact with customers in person, by phone, and email and handle any issues
- Accounts Payable Duties:
- Responsible for the full accounts payable system from receipt of invoices to issuing payment; including coding invoices, matching purchase orders, entering invoices into the accounting system and releasing payments for all 3 locations
- Prepare AP batches and release check runs, wire transfers and ACH payments
- Creates and maintain bi-weekly check run calendar
- Process payments for expense reports and employee reimbursements
- Set up new vendors and maintain accurate bank account information
- Manage petty cash account and reconcile monthly
- Accounts Receivable Tasks:
- Prepare and send invoices, credit memos, and purchase orders
- Process receipts, sales invoices, and customer payments daily
- Receive mail and distribute accordingly
- Receive daily cash/electronic deposits and post to customer accounts accordingly
- Manage customer aging report by monitoring and collecting outstanding balances
- New customer account set up; run credit check and references
- Collect resale certificates and customer tax exemption forms
- Prepare and file company sales tax for three locations
- Reconcile monthly bank statements and journal entries
- Preform Month end closing and reconcile various general ledger accounts by balance sheets, PL & and month end reports
Company Administrator, Accounts Payable / Receivable Specialist
Phantom Sales Group, Inc
Clearwater, FL
01.2010 - 06.2013
- Office Administrator
- Generate invoices, credit memos, and purchase orders
- Process receipts, sales invoices, and customer payments daily
- Handle all employee benefits; medical insurance, 401K, dental, workman's comp
- Oversaw shipping & receiving and maintained accurate inventory in system
- Carry out administrative duties such as answering the phone and transferring the calls accordingly, filing, scanning and photocopying, sorting and distributing mail daily
- Interact with customers in person by phone and email
- Accounts Payable Duties ACH
- Responsible for the full accounts payable system from receipt of invoices to processing payment; including coding invoices, matching purchase orders, entering invoices into the accounting system and releasing payments for all 3 branches
- Prepare batches and release check runs, wire transfers and ACH payments
- Creates and maintain bi-weekly check run calendar
- Process payments for expense reports and employee reimbursements
- Set up new vendors and maintain accurate account information
- Manage petty cash account and reconcile monthly
- Accounts Receivable Tasks:
- Prepare and send invoices, credit memos, and purchase orders
- Process receipts, sales invoices, and customer payments daily
- Receive mail and distribute accordingly
- Receive daily cash/electronic deposits and post to customer accounts accordingly
- Manage customer aging report by monitoring and collecting outstanding balances
- New customer account set up; run credit check and references
- Collect resale certificates and customer tax exemption forms
- Prepare and file company sales tax for three locations
- Reconcile monthly bank statements and journal entries
- Preform Month end closing and reconcile various general ledger accounts by balance sheets, PL & and month end reports
Education
High School Diploma -
Tarpon Springs High School
Tarpon Springs, FL06.2008
Notary Public -
State of Florida
FL04.2024
Skills
- Customer Service
- Payment Processing
- Tax Experience
- Financial Statement Preparation
- General Ledger Reconciliation
- Journal Entries
- Cash Handling
- Data Entry
- Typing 185 WPM
- 10-Key
- QuickBooks
- Microsoft Dynamics GP Software
- Great Plains Software
- NetSuite
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Infor (FACTS) Software
Timeline
Payroll Specialist
Talbot House Ministries
03.2021 - 06.2022
Construction Accounting Assistant
Neelands (USA) Ltd
11.2019 - 06.2020
Accounts Receivable Specialist/Collections
Integrated Supply Network
08.2019 - 11.2019
Company Administrator / Accounts Payable & Receivable
Arroyo Process Equipment, Inc
06.2013 - 11.2018
Company Administrator, Accounts Payable / Receivable Specialist
Phantom Sales Group, Inc
01.2010 - 06.2013
High School Diploma -
Tarpon Springs High School
Notary Public -
State of Florida
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