Summary
Overview
Work History
Education
Skills
Courses
Work Availability
Timeline
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Alyssa Bell

Miami,FL

Summary

Strategic and resourceful Executive Assistant with experience supporting C-level leadership, managing complex operations, and driving organizational efficiency. Known for staying five steps ahead, protecting executive time, and executing flawlessly in fast- paced, high-growth environments.With a strong analytical foundation and cross-disciplinary background in finance operations, research, and customer experience, I bring exceptional judgment, initiative, and precision to every task. I thrive in founder-led, high-expectation environments where adaptability, confidentiality, and proactive problem solving are essential. Dedicated to creating structure, optimizing workflows, and ensuring that leaders operate at maximum effectiveness.

Overview

7
7
years of professional experience

Work History

Waitress/Housekeeping and Laundry Attendant

Hampton Inn & Suites By Hilton
07.2022 - 01.2025
  • Delivered exceptional service with a 95% customer satisfaction rating, consistently meeting guest needs during high-volume shifts over the course of three years.
  • Processed an average of 20-25 orders per shift as a waitress, contributing to a 15-20% increase in guest stisfaction and repeat business.
  • Cleaned and prepared 15-20 rooms per-shift, maintaining high cleanliness standards and contributing to a 10-15% improvement in guest satisfaction scores.
  • Managed laundry operations, processing 50-60 loads per day, reducing linen processing time by 20% and ensuring timely availability of linens for guest use.

Sales Execution/Financial Planning and Analysis

Northwestern Mutual
09.2024 - 10.2024
  • Facilitated weekly reviews with financial representatives, assisting in refining 5-10 tailored financial strategies.
  • Leveraged Microsoft Dynamics CRM to document client interactions, enhance communication channels, and drive accurate meeting documentation contributing to a 10-15% improvement in CRM data entry.
  • Managed compliant client files and communications, ensuring adherence to regulatory standards, with 100% compliance during the month.
  • Streamlined application preparation and submission processes to maintain a 90% approval rate within expected timelines.
  • Contributed to opening and funding investment accounts, enhancing workflow efficiency by 15-20%.

Executive Assistant to the Chief Executive Officer

FanBasis
Miami, FL
12.2024 - Current

• Serve as the strategic right hand to the CEO, managing complex calendars, travel, prioritization, and high-level communication while ensuring executive time is protected and optimized. Create, document, and implement Standard Operating Procedures (SOPs) across executive operations, office management, communication workflows, and internal processes, bringing structure and consistency to a fast-moving startup environment.
• Partner directly with the Finance Controller on budget tracking, expense reconciliation, vendor payments, and operational cost management, ensuring financial accuracy and smooth month-end processes.
• Act as HR point-of-contact, supporting onboarding, new-hire setup, equipment allocation, employee documentation, time-off tracking, and maintaining a positive and professional workplace environment.
• Lead office management efforts by overseeing vendors, supplies, maintenance, workspace setup, and day-to-day facilities operations to ensure a fully functional office.
• Handle confidential executive and personal matters with discretion, balancing sensitive information and time-critical tasks without oversight.
Support C-suite executives with scheduling, meeting preparation, presentation materials, and coordination across cross-functional teams.
• Plan and execute team events, off-sites, leadership meetings, and company-wide initiatives involving multiple stakeholders and moving parts.
• Take ownership of special projects with minimal direction, demonstrating strong judgment, urgency, and proactive problem-solving.

Barista Trainer

Starbucks
10.2021 - 04.2024
  • Delivered exceptional customer service, maintaining a 95%+ customer satisfaction rating and fostering a loyal client base through personalized interactions and efficient order fulfillment.
  • Drove a 15-20% increase in daily sales by effectively upselling, promoting seasonal items, and engaging customers with product knowledge.
  • Trained and mentored over 10 new baristas, with 90% meeting performance targets within three months.
  • Implemented quality control measures that reduced drink-related customer complaints by 25%, improving consistency and overall product satisfaction.

Research Assistant

Colorado State University
01.2019 - 05.2019
  • Assisted in preparing samples for nucleic acid isolation and quantitative PCR, contributing to 10-15 successful experiments and improving sample prep efficiency by 15-20%.
  • Utilized MATLAB, Excel, and Python to streamline data analysis and management, reducing processing time by 10-15% and improving accuracy in experimental results.

Education

Bachelor of Science - Microbiology 3.6 GPA

Arizona State University
Tempe, AZ
05-2024

Skills

Technical Skills:
Data Analysis & Interpretation
Statistical Analysis & Modeling
MATLAB Python SQL (Intermediate) Microsoft Office Suite (Excel, Outlook, Word) Google Workspace (Docs, Sheets, etc) CRM Tools (Microsoft Dynamics) Canva/Adobe
Asana/Notion/Trello

Soft Skills & Leadership:
Executive support and calendar management Cross-Functional Coordination
Discretion & Confidentiality
Process Optimization & Workflow Efficiency Anticipatory Thinking & Problem Solving Organizational & Time Management Leadership & Training Experience
Customer Service & Relationship Management

Courses

  • Statistics for Biosciences, Bioethics, Biochemistry, Micro/Macroeconomics, Calculus, Developing as a Leader, Trigonometry, Algebra, Logarithmic and Exponential Functions, Introduction to Financial Analysis

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Executive Assistant to the Chief Executive Officer

FanBasis
12.2024 - Current

Sales Execution/Financial Planning and Analysis

Northwestern Mutual
09.2024 - 10.2024

Waitress/Housekeeping and Laundry Attendant

Hampton Inn & Suites By Hilton
07.2022 - 01.2025

Barista Trainer

Starbucks
10.2021 - 04.2024

Research Assistant

Colorado State University
01.2019 - 05.2019

Bachelor of Science - Microbiology 3.6 GPA

Arizona State University
Alyssa Bell