Alyssa Bibb
Dallas
Summary
Dedicated assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
2024
2024
years of professional experience
1
1
Certification
Work History
District Receptionist
Chandler Unified School District
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with parents, students and personnel
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Manage all district calendars
- Webmaster
- Verify I-9 documents for all new employees
- Order all office supplies
Executive Assistant
Fortior Development
01.2023 - 01.2024
- Process all invoices and create invoices
- Manage Executive Calendars
- Order all office supplies
- Book travel and book conferences
- Manage all social media outlets
- Expense Reports.
Executive Assistant
Cain Middle School
01.2019 - 12.2023
- Handle all communication for school
- First point of contact for all employee or visitors
- Travel for all teachers and admin
- Heavy Calendar management
- Maintenance Request
- Handle all purchase orders
- School Calendar
- School Website Updates
- Help oversee all 90 staff members
- Campus Catering for school events
- School Budget
- Order all supplies for school needs
- Maintain all admins calendars
- Create all meetings for principal and staff
- Expense Reports
- Distribute and sort all incoming and outgoing mail
- Draft all correspondents for Principal and send out
- Onboarding process for new employees.
Secretary
Draper Intermediate School
07.2016 - 07.2019
- Developed and maintained the school calendar of events and activities
- Set up, operated, and maintained bookkeeping and recordkeeping systems
- Created, processed, and documented purchase orders related to office supplies
- Order all office supplies for staff
- Assist in budget for the school year
- Handle all subs, checking in and out process
- Order and set up all catering for staff events
- Help set up travel for any teacher/admin
- Help in area that someone needs assistant in
- Maintain inventory of fixed assets, equipment, and supplies
- Coordinate all faculty meetings and campus outings
- Help cover the front desk when receptionist is away
- Keep all confidentiality.
Office Manager
Meridian Business Centers
07.2008 - 06.2016
- Answered a multiple phone lines for up to 65 companies, in office and out of office
- Sent and received mail for multiple businesses, including distributing
- Kept the lobby and surrounding areas clean and organized
- Maintained direct vendor relationships such as coffee orders, office supplies and copier machines
- Basic administrative duties, such as: filing, faxing, making copies
- Assisted with all new client move-ins and move-outs
- Ordered and kept records of all access cards given to clients
- Checked office door keys and distributed to clients
- Checked phones/internet were working properly before client move-in date
- Assessed office after move such as, carpets, walls, windows and ceiling damages
- Handled all client HVAC issues
- Stuffed and distributed monthly invoices
- Received and logged client payments
- Directly interacted with Federal Express, United Parcel Service, and United States Postal Service
- Took sales lead calls and corresponding with the Director of Sales.
Skills
- Scheduling and confirming appointments for entire management teams and departments
- FedEx, Lone Star, and UPS expedites
- Quickbooks
- Managing daily office operations and maintenance of office supplies
- Scheduling for meetings and presentations
- Creating daily files for records
- Department filing systems
- Handling, processing, and distributing confidential customer information
- Handling accounts receivable
- Overseeing employees
- Processing incoming invoices and outgoing invoices and electronic invoices
- Keying and batching invoices
- Managing and ordering department office supplies
- Expense reports
- Providing customer service
- Billing
- Microsoft Office-Word, Excel, Outlook
Certification
All Lines Adjuster License
References
Recommendations available upon request
Timeline
Executive Assistant
Fortior Development
01.2023 - 01.2024
Executive Assistant
Cain Middle School
01.2019 - 12.2023
Secretary
Draper Intermediate School
07.2016 - 07.2019
Office Manager
Meridian Business Centers
07.2008 - 06.2016
All Lines Adjuster License
District Receptionist
Chandler Unified School District