Alyssa Foreman

I manage all aspects of event planning and execution, including sourcing and contracting vendors, ensuring timelines and budgets are met, and resolving any issues. With strong organizational and communication skills, I have a solid understanding of event logistics, and I can effectively multitask and problem-solve. My focus is on ensuring a smooth and successful event from start to finish.
Accomplishments:

• Directed Operations and Logistics Departments, setting both short- and long-term objectives.
• Executed strategic planning for an event attended by over 500,000 people to achieve budget goals of $15 million.
• Oversaw strategic planning for events such as a 40-day property takeover and BBQ Austin.
• Secured on-site emergency personnel, off-duty law enforcement, and parking solutions.
• Facilitated successful partnerships contributing to substantial resource gains.
• Managed insurance safety compliance in coordination with vendors.
• Led staff for BBQ Austin, attracting over 50,000 attendees.
• Conduct post-event analysis reports to determine how future shows could be improved.

I handled all aspects of event planning and coordination, including vendor communication, security compliance, transportation, and space management. I monitor event activities, supervise set-up and tear-down, and coordinate schedules. I have strong organizational, time management, and communication skills.
Accomplishments:

• Maintained working knowledge of year-round event requirements.
• Developed contingency plans for first responders and government agencies.
• Formulated reporting procedures to sustain administrative workflow for numerous service and trade contracts.
• Collaborated with volunteers and staff to foster an open work environment.
• Set standards for minimizing liability across programs.
• Built and sustained vendor, venue, and sponsor relationships.
• Guided seasonal employees in daily tasks and during high-demand events.

I provided comprehensive support to the COO, handling administrative tasks such as scheduling meetings, maintaining files, and preparing reports. I ensured efficient office operations by coordinating travel arrangements, processing invoices, and organizing team events. The COO trusted me to manage sensitive information discreetly and maintain confidentiality.
Accomplishments:

• Arranged and categorized materials to facilitate operations.
• Entered data for 20 service-related contracts related to labor and scheduling.
• Analyzed processes to identify inefficiencies.
• Served as staff liaison for Rodeo Austin's second largest event, BBQ Austin.
• Supported various business functions through efficient coordination with leadership.
• Streamlined calendar management to enhance efficiency for senior executives.
• Coordinated preparations for committee meetings and staff events.

• Demonstrated expert knowledge of the event ticketing process.
• Provided excellent customer service by responding promptly to inquiries about tickets, events, and seating options.
• Resolved customer complaints in a timely manner to ensure satisfaction.
• Collaborated with other departments to effectively coordinate promotions and events related to ticket sales.

• Assisted in recruiting and hiring processes by conducting phone screens, scheduling interviews, and completing reference checks.
• Maintained accurate records of employee information such as wages, performance reviews, benefits, leaves of absence.
• Organized and conducted new hire orientation sessions to introduce policies and procedures to employees.
• Prepared job postings for open positions on the company website and other job boards.
• Developed recruitment strategies to attract qualified candidates for open positions.