Summary
Overview
Work History
Education
Skills
Certification
Honors And Awards
Work Preference
Timeline
Generic
Alyssa Jackson

Alyssa Jackson

Aurora,CO

Summary

Results-driven administrative professional with a strong record of meeting deadlines, problem-solving, and implementing process improvements. Skilled at working under pressure, managing competing priorities, and maintaining confidentiality. Experienced in corporate event planning, scheduling, travel coordination, invoicing, expense reports, and office management. Seeking a long-term opportunity for career growth in a positive work environment.

Overview

11
11
years of professional experience
1
1
Certification

Work History

Executive Assistant

Vizient Inc.
03.2024 - Current
  • Manages complex executive calendars, ensuring strategic prioritization of meetings across multiple time zones.
  • Coordinates virtual and in-person meetings using Zoom, Microsoft Teams, and other platforms to optimize executive availability.
  • Schedules and facilitates meetings, including creating agendas, taking notes, and distributing minutes and action items.
  • Serves as the primary liaison for internal and external stakeholders, ensuring effective coordination and timely follow-up.
  • Uses AI-powered tools to enhance communication, streamline research, and support information retrieval.
  • Manages project timelines, communicate updates, and document processes to ensure accountability and transparency.
  • Implements automation tools and strategies to streamline workflows and increase productivity.
  • Drafts, edits, and proofreads executive communications, including emails, memos, proposals, and business correspondence.
  • Develops presentations, reports, and marketing collateral using PowerPoint and other content creation tools.
  • Organizes domestic and international travel, including booking flights, accommodations, activities, and ground transportation.
  • Prepares detailed itineraries and manages last-minute travel adjustments to ensure smooth and efficient travel experiences.

Executive Assistant

Majestic Realty Co.
08.2021 - 10.2023
  • Provided executive-level support to the Executive Vice President and Senior Vice President of the Colorado office
  • Developed, implemented, and maintained a database for tracking, reporting, and productivity
  • Coordinated travel arrangements including flights, hotel, and transportation
  • Coordinated internal and external events with up to 200+ attendees
  • Coordinated corporate special events
  • Organized, updated, and digitized 500+ documents
  • Planned and coordinated logistics and materials for meetings and events
  • Oversaw and managed office inventory, including ordering, stocking, and shipment receiving
  • Maintained 100% confidentiality with sensitive information, financial data, and records
  • Implemented employee morale program
  • Processed financial documents including contracts, expense reports, and invoices.
  • Coordinated new staff member processing, training, and interdepartmental transfers
  • Developed documents for companywide use
  • Generated daily, weekly, and monthly reports for manager
  • Served as the point-of-contact for office procedures inquiries and conflicts for multiple offices
  • Composed general correspondence, weekly, and monthly announcements
  • Coordinated training calendar and RSVP's for the entire company

Office Manager

The Lotzof Group
08.2020 - 08.2021
  • Coordinated and scheduled meetings, made reservations, confirmed appointments
  • Prepared forms and other documents related to listings, sales, renewals, leases, and exclusive agencies
  • Managed contact database
  • Calendar management
  • Handled multiple tasks/projects, concurrently, with tight deadlines
  • Conducted day-to-day project coordination, planning, and implementation across multiple systems

Office and Employee Coordinator

DivineCare Management
02.2020 - 08.2020
  • Ensured files and documentation compliance for company, federal, and state regulations.
  • Recruited and retained qualified licensed home health aids
  • Was responsible for overseeing daily operations of the office
  • Created and distributed invoices to all clients

Office Administrator

Pacific Sotheby's International Realty
09.2014 - 02.2020
  • Coordinated new staff member processing, training, and interdepartmental transfers
  • Developed documents for companywide use
  • Generated daily, weekly, and monthly reports for manager
  • Served as the point-of-contact for office procedures inquiries and conflicts for multiple offices
  • Composed general correspondence, weekly, and monthly announcements
  • Coordinated training calendar and RSVP’s for the entire company

Education

Master of Science - Organizational Leadership

National University
08-2026

B. A - Communications

University of Colorado, Denver
05.2021

Skills

  • Multitasking
  • Data Entry
  • Confidentiality
  • Communication
  • Time Management
  • Project Management
  • Strong Interpersonal Skills

Certification

Notary Public, Colorado, The National Notary Association (NNA), 06/26

Honors And Awards

Lambda Pi Eta Honor Society, 12/18-Present

Work Preference

Work Type

Full Time

Work Location

RemoteHybrid

Important To Me

Work-life balanceCompany CulturePersonal development programsTeam Building / Company RetreatsPaid sick leavePaid time off401k matchHealthcare benefitsCareer advancementStock Options / Equity / Profit Sharing

Timeline

Executive Assistant

Vizient Inc.
03.2024 - Current

Executive Assistant

Majestic Realty Co.
08.2021 - 10.2023

Office Manager

The Lotzof Group
08.2020 - 08.2021

Office and Employee Coordinator

DivineCare Management
02.2020 - 08.2020

Office Administrator

Pacific Sotheby's International Realty
09.2014 - 02.2020

B. A - Communications

University of Colorado, Denver

Master of Science - Organizational Leadership

National University

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Alyssa Jackson