Alyssa Kupka
Marion,IA
Summary
Dynamic administrative professional with a proven track record in meticulous records and data management. Excelling in streamlining processes and enhancing efficiency, including managing and maintaining 700+ student records with absolute confidentiality and precision. Adept at leveraging specialized platforms like PowerSchool and Web Link (SUI) for data retrieval and reporting. Bringing a verifiable commitment to detail, compliance, and fostering positive communication in fast-paced, high-stakes environments.
Overview
17
17
years of professional experience
Work History
Activities Administrative Assistant
Marion Independent School District
06.2019 - Current
- Developed and maintained filing systems to ensure efficient retrieval of documents and records for all high school activity accounts.
- Trained new staff on office procedures and software tools to promote consistency.
- Oversaw the management of department supplies, ensuring availability while effectively controlling costs.
- Facilitated technology support for staff by troubleshooting issues with software applications and communication tools.
- Maintained confidentiality of sensitive information by adhering to Department of Education, district privacy policies, and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital student and staff information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Identified and recommended changes to existing processes to improve accuracy and efficiency.
Paraeducator, Special Education
Marion Independent School District
08.2008 - 06.2019
- Supported individualized education plans by assisting students with diverse learning needs.
- Monitored student progress and provided timely feedback to enhance learning outcomes.
- Assisted in developing and adapting educational materials for varied learning styles.
- Trained new paraeducators on classroom management techniques and educational practices.
- Led small group activities to reinforce lessons and promote peer interaction among students.
- Developed accessible visual aids for complex concepts, improving comprehension for diverse learners in the classroom setting.
Education
High School Diploma -
Washington High School
Cedar Rapids, IA05.1999
Some College (No Degree) - Criminal Justice
Kirkwood Community College
Cedar Rapids, IASkills
- Office administration
- Effective time management
- Proficient in computer applications
- Effective professional communication
- Strong attention to detail
- Effective document organization
- Oversight of 20 accounts
Software & Platform Proficiency
School Administration
- PowerSchool (SIS)
- InTouch/TouchPay
(Fee/Payment Mgt)
- Web Link (SUI)
(HR/Accounting Portal)
- Bound (Activities Mgt)
Productivity Suites
- Microsoft Office Suite
- Google Workspace
Design & Communication
- Canva (Graphic Design)
Accomplishments
- Earned "MISD Leader Award" in 2023.
Timeline
Activities Administrative Assistant
Marion Independent School District
06.2019 - Current
Paraeducator, Special Education
Marion Independent School District
08.2008 - 06.2019
High School Diploma -
Washington High School
Some College (No Degree) - Criminal Justice
Kirkwood Community College